1. CAD/PAD Contracting: Past, Present, and Future
Shauna Lyon - Biography provided
Shauna Lyon
Contracting Section Chief , CAD/PAD
Hill AFB, UT
19 April 2017
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2. Overview Past Contracting at Hill AFB Issues and Impact Present
Sole Source IDIQs
Sources Sought Synopsis (SSS) – What/Why/How
Future
Competitive/Multiple Award IDIQs
New Programs
New Sources
Past – Since Last CAD/PAD Summit 2015
Present – Current Year 2017
Future – 2017, 2018 and Beyond
FINAL Approved: Case Number 75ABW Approved for Public Release. Distribution Statement A: distribution unlimited

3. Past Contracting at Hill AFB: Changes Since last CAD/PAD Summit (2015)
Set-up Contractor POC/Focus teams
Improved our responsiveness
Increased Contracting Team Communication
Increased Response from Contracting Team (Pre-Award/Post-Award)
Improved communication with Team (Contractor, DCMA, Program)
Site Visits to Contractors
Moved from Tactical buying to more Strategic Mindset
Contracting at Hill is now set-up with a Main Point of Contact (Buyer/CO) for each contractor, as we get new contractors we would set up a POC. I believe this is improving the Responsiveness of the Government team. (back-up Slide)
The Gov’n team visited most of the contractors sites. I believe this may have been the first visit for PK to many of these sites. We will continue to build on this.
Over the last few years my team has been combining packages, or years requirements to work through the backlog. We have improved the obligation status for the program team, we still have work to do. Need continued feedback if the Contractors see issues. Discussions about sole source IDIQs.
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4. Past Issues Impacts Late Proposal responses
Incomplete Proposal packages
Lack of Competition
Late Deliveries
Impacts
Out of cycle maintenance
Possible degraded system performance
Possible aircraft groundings
Lost profit opportunity due to decreased out-year requirements
Highest Level of Life Extensions/Increased Stock shortages
In the last presentation we discussed the impact of late proposals, late awards, life extensions, Impact to contractor. Direct impacts are reduced requirements and loss of CAD/PAD funding.
FINAL Approved: Case Number 75ABW Approved for Public Release. Distribution Statement A: distribution unlimited

5. Present Sole Source IDIQs: Launched Seven
Awarded Two
On Target award for five remaining NLT 30 Sept 2017
Improve responsiveness for FY17 requirements & beyond
Increased Funds Obligation
Greatly reduce acquisition lead-time
SSS (Source Sought Synopsis), Market Research, etc.
What is a SSS?
Why does the Government post a SSS?
How is industry to respond?
We have now launched strategic contracting for CAD/PAD. The first phase is Sole Source IDIQs. This will Increased Funds Obligation (Lower risk of losing funds). It will improve follow-on requirements and keep pipeline filled with requirements. Keep production moving.
If contractors are interested in becoming qualified sources for a current sole source item. The government will always support, and adjust the IDIQs as needed.
Market research is a required part of every acquisition FAR Part 10, one tool is the SSS Sources Sought Synopsis (sources sought notices when using J&A authority FAR )
What should Contractors do when they see SSS postings: review and if it is something they are qualified on or can support or want to become a qualified source for respond to the SSS with the gradual detail of what they are, or will be taking action to support and how long it may require to become a qualified source. A general over arching response can cause frustration on both sides. We take all response seriously and are required to close the loop to move to a sole source action. (DFARS PGI 206.3)
FINAL Approved: Case Number 75ABW Approved for Public Release. Distribution Statement A: distribution unlimited

6. Present Issues/Impact Pre-Award Issues:
Timely Proposal response (Sole Source/Competitive)
Incomplete Sole Source Proposal
No Bids/Late bids for Competitive Acquisitions
Communication
Negative PASS results
Post-Award Issues:
Late deliveries
Submitting RFVs/Waivers
GFP
Sole Source (Cost detail, Certificate of price, SB Plans, Timeliness, Checklist)
No Bids for Competitive (On-time proposal, Lack of competition)
GFP Tracking Communication
New Attachments (Grab attachment)
Pre-Award Issues:
Timely Proposal response (Sole Source/Competitive): Discussions with each contractor what is a reasonable time frame for Sole Source based on dollar amounts. Notify government early if you need more time.
Complete Sole Source Proposal (ensure we get complete packages MP (a), cost break down details, Certificates of pricing, Subcontracting plans, Proposal Adequacy Checklist filled out completely DFARS )
No Bids for Competitive Acquisitions ( the impact of a competitive bid going into a sole source action) - causes major delays for both parties.
Communication Responsiveness some items are for Fact Finding responses, Negotiations responses, Final Award Small Business Plan or Final Negotiated Certificate of Cost documents, and the signature of Award. Also, bring up changes at time of signature not during the solicitation phase or at proposal (Assumptions)
Negative PASS results.
Post-Award Issues:
Late deliveries: result in temporary life extensions and could reduce future requirements if temporary life extension become more permanent life extensions.
Submitting RFVs/Waivers
GFP – Controlling amounts and communication of changes. High visibility, monitoring.
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7. Future Competitive Multiple Award IDIQs
Second Sources where applicable
New Programs
F22
F35
ICBM
Competition
New Qualified Sources
Refreshing Current Qualified Sources
Continue Strategic Contracts
Re-Evaluate after freeing up resources with Sole Source IDIQ.
For each potential Competitive Multiple Award IDIQ – during Market research phase work with Industry by doing draft reviews or industry day type activities. This will not be in a bubble.
The concept is to re-engage the qualified sources. Increase competitive environment, Improved our responsiveness, Improved our Funding Obligations.
Government will be looking to second source items that are currently only supported by one qualified source. (If the government has data or can obtain the data)
We have new programs we are supporting and engaging industry on: F22, F35, ICBM.
We need to streamline, improve funding obligations, improve delivery times, improve responsiveness.
FINAL Approved: Case Number 75ABW Approved for Public Release. Distribution Statement A: distribution unlimited

8. Summary Past Present Future Contracting at Hill AFB
Issues and the Impact
Present
Sole Source IDIQs
Sources Sought Synopsis (SSS) – What/Why/How
Issues and Impact
Future
Competitive/Multiple Award IDIQs
New Programs
New Sources
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10. Back-Up Hill PK POCs
FINAL Approved: Case Number 75ABW Approved for Public Release. Distribution Statement A: distribution unlimited