1. Monitoring, Review and Audit of OHS&E

2. Introduction Monitoring, review and audit
Policy
Organising
Planning &
implementation
Evaluation
Action for
improvement
Audit
Continual
Monitoring, review and audit
Essential elements of a health, safety & environment management system

3. Health, Safety & environment Performance
‘Most managers are aware of the need to keep a careful eye on financial performance, but many fail to apply the same approach to their management of health, safety & environment. 1 1

4. Active and Reactive Monitoring
Workplace inspections
Safety samples
Safety tours
Safety surveys
Audits
Accident and sickness absence investigation
Near misses / incident investigation
Dangerous occurrences
Accident / ill-health statistics
Monitoring progress
Monitoring failure

5. Auditing Purpose Audit Considers whether the management system
Exists
is Adequate
is Used
Remember French Water EAU 9 9

6. Audit VS Inspection Audit Inspection
Tests the existence, adequacy and use of safety management systems
Includes physical inspection, interviews and documentation checks
Identifies organisational failures which are root causes of accidents and ill-health
Very proactive
Identifies hazards that are not controlled to a standard
Physical inspection only
Identifies unsafe conditions and some unsafe actions which are immediate causes of accidents
Can be largely reactive if they lead to quick fix of immediate causes rather than corrective action of root causes

7. Workplace Inspections
Limitations
Hazards not visible
Hazards not present
Unsafe practices

8. Inspectors Managers, supervisors and employees
Safety officer / adviser
Health, safety & environment representatives
Enforcement officers
Specific competent persons (e.g. insurance company inspector)

9. Inspection Checklist Headings
Condition of processes and other plant
Contractors
Electrical
Environmental conditions / transport routes
Fire protection
First-aid provision
Hand held / portable tools
Hazardous substances
Housekeeping / cleanliness
Lifting equipment
Lighting
Manual handling
Mechanical / machinery guarding
Noise
PPE
Pressure vessels
Safe access / egress
Signs and abstracts
Suitability of stored materials
Temperature / ventilation
Welfare conditions

10. Inspection Reports Identify actions to
Eliminate or control the hazards now, and
Prevent recurrence
Prioritise the actions to be taken
Set clear responsibilities and dates for action
Identify a review date

11. Audit Objectives
Determine the extent of conformity with the management systems
Evaluate the capability of management to ensure compliance with legal requirements
Evaluate the effectiveness of the management system in meeting objectives
Identify areas for potential improvement of the management system

12. Internal & External Audits
Internal Audits
External Audits
Advantages
Disadvantages
Cheaper
Easier to arrange
Less threatening
More expensive
More time required to organise
More formal / threatening
Influenced by internal relationships
Not taken seriously
May be biased,
Assumptions may influence conclusions
Less knowledge of internal relationships
Increased formality
Independent of internal competition
Assumptions are less likely

13. Conclusion Establish the HSE System according to an Int’l Standards
Implement the System
Review & Evaluate (Audit) to identify gaps
Act to fill gaps & check effectiveness