1. Project Management of EU / Large Projects
Presentation by
Stephen Batty
CPD Support & Development, RBI
26th March 2010

2. Why Include Project Management?
Stronger initial bid
clear indication of end product
breakdown into work packages/stages
identification of risks/issues and strategy to manage
exception reporting and change management
Improves likelihood of success
Reduces workload on academic lead
Fully funded by EU (up to 7% of budget for management costs)

3. Experience from EU Project Manager
Produce reports
Monitor milestones, deliverables, task progress
Arrange and jointly run meetings
Organise travel
Monitor budgets and expenditure
Do end of year finance report and put together claim
Organise timesheets and fill out for senior academics
Manage project website
Produce posters and other promotional material for the project

4. Project Co-ordinator’s view
“Managing large EU Programmes requires a detailed appreciation of the day-to-day dynamics of the partnership and the balance between potential new research directions and agreed aspirations. Achieving stability and integration requires a project manager”
Professor Chris Melhuish
Director of the Bristol Robotics Laboratory & Project co-ordinator CHRIS project

5. Essential skills needed by PM
Organisation
Communication
Planning
Multi-tasking
Prioritising and time management
Assertiveness
Able to carry out a diverse range of tasks
Making lists!
Work collaboratively

6. Budget/PM time available 4 year project
Total Bid Value
Approximate PM Salary and (grade)
Number of days per week PM available*
£452k
£35k (g)
0.5
£905k 1
£1.81m 2
£2.26m
2.5
£2.90m
£50k+ (i)
£5.80m 5
*Assume PM required for 3.5 years and 85% of management budget available for salary

7. What training is available?
Project Management - 2 day course - FREE (UWE staff)
Introduction to Microsoft project - ½ day workshop - FREE (UWE staff)
Teresa Stephens (81200) or Louisa Pick (82039) (respectively) in the Learning and Development Centre on or
PRINCE2® - foundation and practitioner e-learning – FREE (UWE staff)
Stephen Batty (81640) or Vanessa Knight (82039)
Option to take:
PRINCE2 foundation exam £99 plus VAT
PRINCE2 practitioner exam £195 plus VAT
PRINCE2 manual (required for practitioner) £75 (no VAT)