1. SharePoint Governance 101
Sharon Weaver
@sharoneweaver

2. Sharon Weaver
Focal Point Solutions - PMO JCCC/SLU – SharePoint,Office, BA, Six Sigma 20+ years designing, developing, and managing software 10,000 users on multiple SharePoint farms 10+ years SharePoint experience Six Sigma Black Belt, BSAC Certified

3. Thank you to our Sponsors!

4. Have a Plan
…with a clear leader

5. Technology Governance
Program Governance
Executive Sponsors:
Sponsor and Oversee Program Execution
Executive Communications
Corporate Services Board:
Ownership Business Implementation
Approval of Execution Sequencing
Resource Commitment
IT Management Committee:
Approval of Budget
Technology Steering Committee:
Approval of Technology Roadmap
Approval of Integration Approach
Center of Expertise Teams:
Business Requirements
Acceptance Testing
Business Implementation
Business Governance
Architectural Review Board:
Approval of Implementation Architecture
Technology Governance
Intranet
Team Sites
My Sites
IT PMO:
Ownership of Technology Implementation
Core Team:
Execution Ownership: Technical Implementation, Change Management, Training, Education, Communication, User Experience Management

6. Have a DOCUMENTED process
End Users
Roles/Responsibilities
Social Media
SharePoint Designer/Code
Content
Enhancements/Applications
Maintenance
Patches/Upgrades
Capacity Planning
Vendors
Coordination
Guidelines
Best Practices

7. Intranet Hierarchy Intranet Team Community Team Sites Individual My
Company
Corporate
Community
Communities of Practice, Events, Special Interests
Individual
My Site, Professional Online Community
Data governance aligned with corporate policy at each level
Intranet
Team
Division/Department
Projects
Team Sites My
Sites

8. Have a team of business users
…that have influence

9. Marketing & Communications KM Center of Expertise Teams
Executive Sponsors
Marketing & Communications
IT/CIO
KM Center of Expertise Teams
My Sites
Division 1
Division 2
Division 3
Division 4
Division 5
Division 6
Intranet
Division 1
Division 2
Division 3
Division 4
Division 5
Division 6
Team Sites
Division 1
Division 2
Division 3
Division 4
Division 5
Division 6
Core Team
Application Management
Marketing.
Communications
Change Management.
Training
IT Delivery Lead

10. Have a team of technical users
…that volunteer

11. CORE Div Admins Site Administrators Content Owners Content Consumers11
Site Administrators
100s
Content Owners
1000s
Content Consumers
CORE TEAM
Education and Training Ownership and Delivery
Communications and Documentation
Enterprise Standards and Practices Implementation
Taxonomy and Search Maintenance
Quality Assurance and Acceptance Testing
IT Services Support and Coordination
Advanced Business Configurations
Governance Logistic Support

12. Questions? Sharon Weaver sweaver@focalpointsolutions.co
@sharoneweaver