1. CITIZENS SERVING COMMUNITIES
Civil Air Patrol
Unit Commanders Course Understanding the Subordinate Unit Inspection (SUI) Program
CITIZENS SERVING COMMUNITIES

2. By the end of this lesson…
You will be able to:
Explain the role of the IG in the inspection program
Navigate the subordinate unit inspection program utility
Explain what is required for a successful SUI 2

3. Modular lesson classification
This lesson is worth 0.50 hours in the Execution category.

4. This is a “show and tell” class
Introduction
This is a “show and tell” class 4

5. The role of the IG in the inspection program
Administers the program and ensure that inspections are conducted according to protocol and on a regular schedule.
Help squadrons to better understand the process and develop routines and practices that lead to success
Highlights of the program:
The interval between each unit’s SUI is 24 months or less.
If a unit exceeds 27 months without a completed SUI the Wing Commander can decide what remedial action is needed, including prohibiting the unit from participating in any CAP activities (including weekly meetings) until an SUI is completed.
The group/unit to be inspected will be provided details pertinent to the visit in a 60-day notification, except for short notice inspections.
Function as an ombudsman, fact-finder and honest broker in the resolution of complaints.
Prevent, detect and upon request of the commander render advice regarding the correction of management and fraud, waste and abuse.
CAP group/unit commanders and directors will confirm the scheduled on-site SUI interviews are accurate and provide contact information no later than 30 days prior to the inspection.

6. The role of the IG in the inspection program
Highlights of the program
The interval between each unit’s SUI is 24 months or less.
If a unit exceeds 27 months without a completed SUI the WG/CC can decide what remedial action is needed, including prohibiting the unit from participating in any CAP activities (including weekly meetings) until an SUI is completed.
The unit to be inspected will be provided details pertinent to the visit in a 60-day notification, except for short notice inspections.
Function as an ombudsman, fact-finder and honest broker in the resolution of complaints.
Prevent, detect and upon request of the commander render advice regarding the correction of management and fraud, waste and abuse.
CAP group/unit commanders and directors will confirm the scheduled on-site SUI interviews are accurate and provide contact information no later than 30 days prior to the inspection.
Highlights of the program:
The interval between each unit’s SUI is 24 months or less.
If a unit exceeds 27 months without a completed SUI the Wing Commander can decide what remedial action is needed, including prohibiting the unit from participating in any CAP activities (including weekly meetings) until an SUI is completed.
The group/unit to be inspected will be provided details pertinent to the visit in a 60-day notification, except for short notice inspections.
Function as an ombudsman, fact-finder and honest broker in the resolution of complaints.
Prevent, detect and upon request of the commander render advice regarding the correction of management and fraud, waste and abuse.
CAP group/unit commanders and directors will confirm the scheduled on-site SUI interviews are accurate and provide contact information no later than 30 days prior to the inspection.

7. Navigating the SUI program data collection utility
SUI worksheets are located on the capmembers.com website. Select CAP National HQ
Then select Inspector General

8. Navigating the SUI program data collection utility
Select SUI Information…
Then select the worksheet you want

9. Navigating the SUI program data collection utility
To access reports to support documentation required for an SUI, click on Member Reports
Example: to answer SUI questions about AE, choose Aerospace Education

10. Navigating the SUI program data collection utility
And choose the AE report desired
This can be done with many areas… get lost in the reports area sometime

11. Navigating the SUI program data collection utility
To access required safety data for the SUI, choose Safety Information and Reporting System
Example: choose your squadron and pick reports

12. Navigating the SUI program data collection utility
And choose the safety report desired

13. Navigating the SUI program data collection utility
To complete the worksheets downloaded previously… access the worksheet you want (in this case Finance)

14. Navigating the SUI program data collection utility
(Continued)

15. Navigating the SUI program data collection utility
To upload data for the SUI, Select Inspector General and then select Documentation

16. Navigating the SUI program data collection utility
Choose your unit (if not defaulted to it)
DCC – Deputy Commander for Cadets
Browse and select the file to upload and upload using the Add Documentation File button (you can only upload one file at a time)

17. Requirements for a successful SUI
The easiest way to prepare for an SUI is to always be prepared for an SUI. So the right thing and keep up with the documentation.
Highlights
Best practices
Highlights:
No later than 10 days prior to the inspection the CAP group/unit commanders and group/unit directors will provide SUI checklist, group/unit details, data and other “deliverables,” as specified in the checklist instructions using the eServices “CI documentation” storage location. The SUI begins with the Group/Unit’s submission of required data.
All group/unit directors should be available or present as required for the group/unit’s SUI. Should a director be unavailable, someone knowledgeable in his/her functional area must represent the absent director.
Any pertinent group/unit files and/or documentation must also be available for inspection, as well as all Eyes-on, Hands-on items (EOHO—see attachment 1 CAPR for a definition) requested by the inspection team.
A SUI shall not be considered complete until the SUI checklist is complete, has been submitted to the SUI data location and posted to eServices.
Should time constraints prevent a complete inspection during a single visit, the remaining inspection items must be completed within 30 days of when the inspection was started.
If multiple visits are required to complete the SUI, the date the inspection was started shall be used to calculate the due date for the next SUI.
All SUI discrepancies are to be closed within 6 months of the date of the first visit. Units not correcting all discrepancies within 6 months can be placed in a suspended status and prohibited from participating in any CAP activities (including weekly meetings) not related to closure of the discrepancies until all discrepancies are closed. If a subordinate unit is suspended, the wing commander, subordinate unit commander, wing inspector general and/or a person authorized by the subordinate unit commander to make entries into the DTS shall be the only members allowed into eServices.
Any subordinate unit receiving an overall unsatisfactory grade during an inspection will receive another SUI within 180 days of the original inspection.
Best practices (INSTRUCTOR NOTE: Ask students for ideas on general ways to prepare and to stay prepared for an SUI. You might have to share a couple of your own to get the conversation started.)

18. An SUI is simply a physical for the unit.
Conclusion
An SUI is simply a physical for the unit.
How healthy are you?

19. Unit Commanders Course