1. Doug Wilson Director of Education
Mentoring PMP Prep Professional Development

2. Mentoring 2016 / 2017
Piloted a new program that consisted of two 4-month sessions
Targets:
To offer a program that is easy to commit to
Provide opportunity for mentors and mentees to shuffle or remain in the same pairs
What we found:
Many participants felt it would be better for a single 5 or 6 month program
The two sessions were a lot of work for all involved and we want to focus more on enhancing the experience for mentors and mentees rather than just making it more work
Significantly increased enrollment
Looking at developing new program based on a single 5 or 6 month session timeframe

3. Mentoring 2016 / 2017 Accomplishments 2016-2017 session
For each session:
1 kickoff meeting
1 checkpoint
1 wrap up
Delivered PDU’s from all three areas of talent triangle
Topics have included
Maintaining a Mentoring Skill Set Inventory - group sharing vs only mentor and mentee.
Outcomes:
Support looking for new jobs and building skills sets
Build a network
Confidence building
Ground mentee in new job - ability to ask ‘how to’ questions in a safe environment

4. Mentoring 2016 / 2017 Session 1: 28 participants
That’s 40 participants for the year, up from 12 last year
Significant portion of boost could be due to new format being friendlier to schedules throughout the year

5. PMP Exam Prep Three Sessions / Year October 2016 15 students
January 2017
May 2017
PMP Exam Prep is one of the primary income sources for chapter
This year registration has been completely full – fantastic news!
Potentially due to changes in PMP exam coming with new PMBOK
Also could be due to superior value of PMI-DHC offering

6. Professional Development
Emotional Intelligence Workshop
Presented by Geoff Crane
Research Scientist – Emotional and Social
Competencies in the Workplace
4 Saturdays with 23 participants
Overwhelmingly success and positive reviews
Planning for a Follow-up session
Intended for attendees of previous workshop
Potential to run again in the future based on how well it was received
Agile Course (Future offering)
Inquiring from a potential provider; requested additional information and proposal for Board review

7. How we make it happen! Mentoring Committee
Karen Bridgman (Chair)
Mary Anne Slemon
Lori Da Silva
Jennifer Johnson
Royston Fernandes
Ron Gavrin
Katie Cronin Wood
Emily Van de Klippe
Professional Development Committee
Shelbie Clarke (Chair)
Kathryn Cox
Nick Hathorn
Rebecca Hoadley
Scott Hodgins
Justin Donaldson
PMP Exam Prep
Committee Chair
Terri Gudgeon
Instructors
Mary Anne Slemon
Ranjini Cassup
Michelle White
Carrie-Ann Grimley
Stuart Brunt
Peggy Lalonde
Greg Watson
Ron Gavrin
Patrick Smith
Mark Guy
Susan Carroll-Clark

8. Leadership Institute Meeting – North America
Hosted by PMI – San Diego
Opportunities to network & problem solve with leaders from chapters all over the world
Various sessions to help address specific issues chapters are facing
Meeting with PMI senior
leadership
Inspiring keynote
speakers
AGM 2016

9. Shelbie Clarke, Director of Membership
Developing ways to help the chapter grow and enhance the membership experience.
Running the Monthly Meetings for 70+ people.
Facilities / Catering / Beverages / Registration / Volunteers / PDUs / Supplies / Handouts / Surveys / Deck / Prizes / Set-Up & Clean-Up /Speaker & MC Logistics

10. Monthly Membership Meetings
Attendance
Inclement weather 10/17 and 11/17
More inconsistency this year, thoughts?
CLIC was held 09/15 vs 11/16
Ptbo meetings 03/16 vs 12/17

11. Monthly Membership Meetings
Speaker
Kevin Aguanno was highest rated for 16/17

12. Monthly Membership Meetings
Networking
Overall increase in networking activity ratings: 4.0 vs 3.7 YOY, listed as an area for improvement at the last AGM!

13. Monthly Membership Meetings
Food
YOY decrease from 4.3 to 4.1

14. Monthly Membership Meetings
Handouts
YOY consistent at 3.7, though data is skewed (may lead to a change on feedback form)

15. Monthly Membership Meetings
Facilities
YOY
YOY constant of 4.2

16. Monthly Membership Meetings
Facility
Averages

17. Monthly Membership Meetings
Overall
YOY increase of 4.2 to 4.3
Correlation: Speaker 76%, Facilities 11%, Food 18%, Networking 17%, Handouts 21%

18. Thanks to our Volunteers!
Monthly Membership Meetings
Thanks to our Volunteers!
Jeff Hassal
Bill Murray
Daniel Doberstein
Douglas Dillon
Delroy Trowers
Sylvie Edwards
PDU Example: 8 meetings.
1 hr mtg hr prep. = 12 hrs Giving Back
1.5 hrs PDUs for Education
12 / 35 min. Education PDUs
12 / 25 max. “Giving Back” PDUs

19. Fall 2017 Monthly Membership Meetings
Sept. 19th, McLean Centre, Ajax: Dave Todaro, “The Agile Product Owner”
Oct. 19th, Abilities Centre, Whitby: TBD
Nov. 21st, LVIV Hall, Oshawa: TBD

20. Membership Portfolio Long Term Short Term
Increased membership outreach to cover our “region”
Break-even on monthly meetings
Dedicated research teams for venues, catering, speakers
Definition of Registration Timelines: Initiation
Additions and Changes to Pricing Scale for Students: Initiation
Streamlined Registration Process: Phase 1 & 2 Execution
– PMI-DHC coverage runs from Pickering to Napanee, and includes northern areas such as Peterborough & the Kawartha Lakes
Some other chapters have been successful with satellite operations in smaller distant communities

21. Monthly Meeting: New Project
Project Objective: Enhance Member Onsite Registration Experience (Check-In, New Registrants)
Phase 1: Observe, Collect Data, Gather Feedback
Phase 2: Develop & Implement Solutions
Improvements to manual Process’
Develop and Implement web solution to manage “back office” (e.g. Attendance Tracking, PDU submission)
Phase 3: Solution Refinement
Fine tune processes
Refine “back office” web solution
Develop front-counter mobile app

22. Israel Ufomadu Director of Marketing and Communications
Social Media
Implemented Hootsuite (Centralized Management tool
For all our social media accounts – Facebook/LinkedIn/Twitter)

23. Marketing and Communications
Social Media
Implemented Trello (Task Management tool
For all our communications and meetings, etc.)

24. Marketing and Communications
Look Ahead
Newsletter
Website facelift
Volunteers:
Dennis Abuan
Claudia Silvera
Pauline Green

25. Joe Campa VP Business Operations

26. 1st Annual Charity Golf Tournament
PMI-DHC Presents
1st Annual Charity Golf Tournament
***CANCELLED***
Go/No-Go decision triggered
Lessons Learned Implemented

27. VP Business Operations
Look Ahead
Sponsorships/Partnerships
Working with organizations within our community to try and provide additional opportunities for both chapter and organizations

28. Katy Privett Director of Volunteers
Volunteers Students Special Projects

29. Student Symposium – Fleming and Durham
Successful event for students, event was planned, designed and executed by the Students
PMI-DHC is a sponsor for both events, we provide guidance, leadership, and sponsorship
Excellent tool for getting students excited about their upcoming careers and giving them advice on how to be successful in job searches

30. Annul competition between Students at the University level on16 Categories
PMI DHC founded the relationship with other Chapters and PMIEF.
This grew to PMIEF full sponsorship, along with the help of Volunteers from the PMI Chapters in Ontario
Friday and Saturday in January at the Sheraton Hotel Toronto
Friday evening Students and Sponsors networking/dinner
Saturday – All day Judging for the PMI Case Boss Challenge (created by Katy Privett – DHC)

31. Future City Competition
Future City is a project-based learning program where students in 6th, 7th, and 8th grades imagine, research, design, and build cities of the future.
Frist Year that Canada participated in the competition. Winners from Ontario and PEI went to Washington DC.
Competition for Ontario was held at the Durham District School Board in Whitby. Volunteers from DHC, Toronto, Lakeshore helped judge
PMI presented the winner of the Best Project Plan
Link to the Overview

32. Future City Competition

33. Carrie Grimley Director of Governance
Governance and policy maintenance Adherence to chapter policies and bylaws Nominations and election process

34. Google Docs Project Team
Research and analysis conducted throughout Final recommendations presented to board Thank you to: Natasha Toney Linda de Boer Stephany John Omoruyi Kyare Carala Criistina Aysaha Sherazi Collin Lord Donette Falconer Elizabeth Taylor

35. Welcome our NEW Board Members
Delroy Trowers
Joe Campa
Erin Ramirez

36. Your PMI- DHC 2017-2018 Board of Directors
Maddie Sanders
Joe Campa
Shelbie Clarke
Carrie-Ann Grimley
Doug Wilson
Erin Ramirez
Delroy Trowers
Israel Ufomandu
Ranjini Cassup
Past President

37. THANK YOU!
Board Of Directors
Katy Privett
Cameron Linton

38. Networking Activity - Barter Jigsaw Puzzle
Activity Part 2 Continued
Time: 10 minutes
Rules: 
Small Groups of 5-7 per table
Each Table has a different jigsaw puzzle with the same difficulty level
The goal is to see which group can complete their jigsaw puzzle the fastest
Of course there is always a catch - Some pieces will be mixed around in other group’s jigsaw puzzles. It’s up to the team to come up with a way to get those pieces back. — either through negotiating, trading, exchanging team members, etc. Whatever they decide to do, they must decide as a group
How and what did your group do to complete the puzzle?

39. Motion:
To adjourn AGM
Motion to approve