1. Operational Efficiency and Success Through Data
EDL 420
June 14, 2016
Tracy E. Smith

2. I. Framework for Data Informed Decision Making
Use Quality Data Sources
Vet Major Decisions Through Multiple Filters
Engage Stakeholders

3. 1. Use Quality Data Sources
Manage information overload
Separate the proverbial wheat from the chaff
Apply filters
Thomas Friedman Article, “If I Had A Hammer” (New York Times)

4. 2. Vet Major Decisions Trusted Staff/Colleagues/PLN Superintendent
Distributed Leadership
Have the Right People at the Table
Active Listening
Superintendent
Constant Communication
Union
Board
Relationships/Trust Are Key
Pilot, then Perfect
“Slower is Faster” - Anonymous
“If You Want to Go Fast, Go Alone. If You Want to Go Far, Go Together.” –African Proverb
“The Best Way to Avoid a Problem is to Prevent It From Happening in the First Place.” - Anonymous

5. 3. Engage Stakeholders How Will This Decision Be Communicated?
Tell the Story
Visual Use of Data
Get to the “Why?”
Simon Sinek
Think to the Next Step
Develop a Plan
Delegate Responsibility
Assess Progress/Ensure Accountability
“Inspect What You Expect”

6. Recap: Framework for Data Informed Decision Making
Use Quality Data Sources
Vet Major Decisions
Engage Stakeholders

7. II. Walking the Talk Examples 1. Use Quality Data Sources
Clarity Survey Results
Interpret
Discuss
Review
2. Vet Major Decisions
Parkland Budget Seminar Charts
3. Engage Stakeholders
Advancing Technology in Challenging Economic Times
Think Like a Business – The Wall Street Journal
Move from the Abstract to the Concrete
“Be Good/Be Brief/Be Gone”

8. III. Planning for the Future – Short Term
Goal Driven (S.M.A.R.T.)
“Plan the Work then Work the Plan”
Example: Comprehensive Plan Goal: All Students Reading on Grade Level by 3rd Grade
Planning Process
Understanding by Design (UbD) Methodology
Start With the End in Mind
Gather Data
Drive Towards Goal
Communicate to All Major Stakeholders

9. III. Planning for the Future – Short Term
Goal Driven (S.M.A.R.T.)
“Plan the Work then Work the Plan”
Example: Improve Energy Efficiency by 10 Percent
Define Process
Continuous Energy Improvement (CEI) Model
Gather Data
Data Dashboard (Lucid Design)
Engage Stakeholders
Students
Staff
Community

10. III. Planning for the Future – Short Term
Goal Driven (S.M.A.R.T.)
“Plan the Work then Work the Plan”
Example: Improve Algebra Keystone Exam Scores by 5 Percent through a Hybrid Learning Approach
Define Hybrid Learning Process
Outside Consultant
(Dellicker Associates –
Identify Resources Needed
Gather Data
Monthly Fidelity Checks
Refine and Expand
Year 1 Cohort (13 Teachers)
Year 2 Cohort (24 Teachers)
Communicate Results
-learning/

11. PVAAS Growth Data

12. III. Planning for the Future – Long Term
Five-Year Technology Plan
Ensure Alignment with District Goals
Use as a Funding Tool
Modify and Adjust Yearly
Maintain Program Stability
Build Trust

13. III. Planning for the Future – Long Term
Feasibility Study
“Big Vision” – 10- to 15-Year Plan
Parkland office/parkland-vision /
Long-term Financing Plan
Gather Data
Decision Insite Tool (GIS and SIS combined)
Visualization of Quantitative Data
Edward Tufte –

14. Questions/Comments?

15. THANK YOU For Your Time and Attention
Contact Information:
Tracy E. Smith, Asst. to the Supt. for Operations
Parkland School District –
Phone:
Presentation Available Online at