1. Title III: Immigrant Headcount Overview
North Carolina Department of Public Instruction K-12 Programs
Title III/ESL Office

2. Christie
This is our team here at NC DPI as part of the Whole Child team. Each one of you has an assigned ESL Consultant to work with you throughout the year. This graphic is also located on the back of the agenda.

3. Immigrant Headcount The Immigrant Headcount opens February 1, 2017.
The deadline to submit the Annual Immigrant Headcount in PowerSchool is: February 24, 2017.

4. PowerSchool PowerSchool Immigrant Data Collection User Guide
PowerSchool LEP Data Collection User Guide
PowerSchool W-APT Data User Guide
These links can also be found on the EL Coordinator page of the NC DPI ELD Wikispace

5. PowerSchool A few notes: For non-LEP English only Immigrant students
Manually add these students in the Immigrant module
For all other students
Their Immigrant information will be created from:
the manual/bulk upload entry of their WAPT test entry or
the manual entry of their LEP status creation

6. Record Change Requests
Be sure to submit complete documentation
In most cases, the original HLS
RCRs should not be submitted to change demographic information, or any other information unrelated to LEP, W-APT, or Immigrant functions.
One RCR per student
Reminders:
Password Convention is LEP, all uppercase, and the LEA # (e.g., LEP010)
RCRs should be saved as a (.doc) or (.docx)

8. New RCR - IMMIGRANT

9. New RCR - Naming Convention
Save as RCR_LEA#_record#_1617
RCR_123_1_1617
Password Protect with “LEP” and LEA#
LEP123 to
Subject line: RCR for LEA Name
RCR for Wake

10. Student Roster
Reports include:
Condensed LEP Roster – A condensed roster report of all students with a Current LEP Status based upon current enrollment
LEP Roster – This report mirrors the previous Consolidated Federal Data Collection roster. It can include all status and only students who are active. This report should be utilized for reconciling third –party applications.
MFLEPS – Lists all students who have exited LEP identification within the previous two years (Monitored Former Limited English Proficient Students).

11. Student Roster
Student rosters are populated for the school year and statuses have been updated. As with any data process, it is important to review your data for any inconsistencies and discrepancies to ensure accuracy and data integrity.
You may access the reports from the Start Page by:
Selecting ReportWorks
Selecting sqlReports 4
Selecting LEP
Select the applicable report

12. Should you have difficulty accessing these reports, please contact your PowerSchool administrator. LEP Coordinator’s should be in the PowerSchool group: 218 LEP Coordinator

13. Ready to submit? Go to the “Counts” Tab
Click Submit! If necessary, you can dissapprove and click submit again until the close of the headcount on Feb. 24, 2017

14. Questions?

15. Thank you for all you do!