1. UF Human Resources Open Enrollment October 5, 2017

2. Benefit Plans
We offer a comprehensive package to meet your needs (State and UF Plans)
Health Plans
State – PPO, HMO, Health Investor Plans (High Deductible plans)
UF – GatorCare health for domestic partner coverage, grad assistants and most College of Medicine clinical faculty and residents
Dental
Vision
Life
Disability (long & short-term plans)
Flexible Spending Accounts
Legal Insurance Plan
Because we have such a complex set of benefits, choosing can be confusing and overwhelming
ALEX is designed to help

3. Meet ALEX
Through a series of easy, intuitive questions, ALEX will walk you through benefits offerings and is able to suggest appropriate plans based on your answers
This casual, sometimes humorous, approach to explaining benefits plans at UF is a change from the overly detailed explanations that we have historically provided

4. Meet ALEX What’s in it for you?
Learn about your benefits from “someone” who will talk to you in plain English with less jargon
Get recommendations of which benefits options you may wish to choose based on your personal situation
Review your benefits options at home (or anywhere else there’s an internet connection) so you can include your spouse or partner and family members

5. Benefits What about your information?
While Alex is interactive and web-based, the tool does not ask for any personally identifying data
None of your information is saved or collected by the ALEX tool
When ALEX asks for your address, it’s optional and only requested in order to make it possible to rejoin the conversation later if you’re unable to finish in one sitting
Your address is not used for any marketing purposes

6. Benefits How can you get started? Visit https://myalex.com/uf/2017
In the meantime, let’s get to know ALEX a little better by watching this video
Demo:

7. Important Benefit Reminders
New hires
60 days from hire date to enroll in benefits
Coverage start dates
State health & life plans – may request 1st of the month after enrollment
State supplemental – varies with pay cycle
UF plans – retroactive to hire date after enrollment
Annual Open Enrollment (Excludes retirement)
Scheduled from October 16 through November 3, 2017
Coverage changes take effect January 1 of the following year
Annual Benefits and Wellness Fair (October 26, 2017, 9 a.m. – 3 p.m. in the Champions Club at Ben Hill Griffin Stadium)

8. Benefit Changes for Plan Year 2018

9. What’s changing? HMO Coverage Area by County:
4 HMO’s for Capital Health Plan, Aetna, UnitedHealthcare, and Avmed
Aenta will be the new HMO provider for Alachua County
Each county has one HMO available
Choose an HMO based on either Home or Work county
If your HMO no longer services the area, you’ll default to your home county HMO based on your address in People First
If work and home county have different options—you will default into the home county HMO
To choose the work county HMO, you must actively make a selection during open enrollment
For 2018 Plan Year- HMO enrollment will show on Annual Benefit Statement included in the Open Enrollment packet

10. HMO by County

11. What’s changing?
State Vision Premium Increases

12. What’s changing? Dental Name Change
Assurant Dental will change to Sun Life
Plan 4025 and 4074 (formerly with Assurant) will still be available
The name change does not affect plan benefits

13. What’s changing? Dental Plans not offered in 2018 Humana:
Humana Network Plus—Prepaid dental plan (4004)
Humana Preferred Plus—PPO dental plan (4054)
United Solstice:
UnitedHealthcare Solstice S700—Prepaid dental plan (4014)
Ameritas:
Preventive Plus (4064)

14. What’s changing? New procured Dental Plans starting 2018 Ameritas:
Indemnity w/PPO (4021)
Standard PPO (4022)
Preventive PPO (4023)
Metlife:
Indemnity w/PPO (4031)
Standard PPO (4032)
Preventive PPO (4033)
Designs for a High, Medium and Low benefit

15. What’s changing?
If you are enrolled in a plan that will no longer be available for 2018, YOU must actively elect a new plan. Coverage will NOT be moved into a comparable plan
Look at your Annual Benefits Statement – if currently enrolled in a plan that will not be offered in 2018, your statement will reflect no coverage

16. What’s changing? 2018 State Dental Options Available Ameritas (New):
Indemnity w/PPO (4021)
Standard PPO (4022)
Preventive PPO (4023)
Metlife (New):
Indemnity w/PPO (4031)
Standard PPO (4032)
Preventive PPO (4033)
Cigna:
Cigna Dental (4034) – Prepaid Dental plan
Sun Life (formerly Assurant):
Sun Life Freedom Advance (4074) - Indemnity PPO
Sun Life Prepaid 225 (4025) - Prepaid Dental Plan
Humana:
Humana schedule B (4084) - Indemnity Dental Plan
Humana Select 15 (4044) - Prepaid Dental Plan
As a Reminder:
UFSelect also offers Eagles Dental as another option found on the myUFL portal

17. What’s changing? Tax Savings Accounts changes for 2018 (FSA or HSA)
OPS will now be eligible for the healthcare FSA or limited purpose FSA starting 2018
OPS eligible employees hired after Open Enrollment but before 1/1/18 may participate by calling the People First Service Center to enroll
Increase in Maximum Employee HSA contributions
Individual—$3,450 (increase of $50)
Family—$6,900 (increase of $150)
Employer contribution remains the same
High Deductible plan changes
Annual out of pocket maximum (OOPM) for High Deductible PPO and HMO
Individual—$6,650 (increase of $100)
Family—$13,300 (increase of $200)
Calendar Year deductible for the High Deductible PPO and HMO
Individual—$1,350 (increase of $50)
Family—$2,700 (increase of $100)

18. What’s changing?
Healthcare FSA and Limited Purpose FSA changes for 2018
Grace period will discontinue for future plan years
Last grace period is 1/1 to 3/15/18 to use your 2017 FSA funds
2018 Plan Year FSA funds must be used by 12/31/18
Remaining FSA balance after 12/31/18 will carry over up to $500 into the next plan year
Funds over the $500 carryover amount will be forfeited
Annual FSA Max can still be selected even with a carryover
$500 carryover will be added to your annual election
Deadline for claims submission stays the same – by 4/15th each year
Total balance (annual election + carryover) will only show on Chard Snyder portal, and not People First
Canceled FSA, but have a carryover at the end of the year – the FSA will carryover year to year until funds are depleted. The Benny Card remains active and the account can be reviewed on the Chard Snyder portal

19. What’s changing? Other FSA News…
The $500 carryover simplifies conversion from a PPO + FSA to High Deductible + HSA
Allows employees to establish their HSA on 1/1/18 versus after the grace period
Dependent Care FSA will NOT have a $500 carryover like the Healthcare and Limited Purpose FSA
A grace period will still be provided for Dependent FSA’s
Claims for FSA accounts (healthcare, limited purpose and dependent care) must be filed by 4/15 each year
Chard Snyder offers a new Live Chat Feature
Available in the FSA & HSA section on the People First portal
Chat with a Chard Snyder rep. about anything you might call or about
Representatives available for chat Monday –Friday, 8am-5pm EST

20. What’s changing? Other plan changes
Medication Synchronization (Med Sync)
Allows for a once/year, synchronization so that all of your RX’s
can be refilled on the same day
Certain medications are not eligible
Covered Services for Occupational Therapy
PPO – limited to 21 treatment days during any 6 month period
HMO – limited to 60 visits per injury

21. A note about new hires
Employees hired between open enrollment and 12/31
Current plan options you see on People First may be changing for 2018
HMO choices – check the HMO for your home or work county
If you choose an HMO – verify the provider for current year and the 2018 plan year
HMO for Alachua county is changing from Avmed to Aetna
Review the dental options carefully
4 plans will end on 1/1/18
6 new dental PPO plans that will start on 1/1/18
Benefits eligible OPS employees may now elect a healthcare FSA or a limited purpose FSA (with a high deductible health plan) for 2018
If enrolling in a FSA, you may need to complete 2 enrollments – 1 for current year and a 2nd election for the next year
Employees hired during open enrollment must complete their new hire election before any open enrollment election
Make sure elections are correct for the current (2017) and next year (2018) before you finalize enrollment!

22. Other News The State will initiate a Weight Management pilot in 2018
Participation limited to 2000 members– employees and dependents
Must participate in a state health plan
Complete a health risk assessment, physician referral and supervision
Pilot provides coverage for certain weight loss medications, typically not covered by the plan
Dependent Eligibility Verification Audit (DEVA)
The state received legislative funding for a dependent audit
Phase I May-Nov. 30, 2017 – 10% review of QSC’s monthly
Phase II
Sept to Nov. 30, 2017 – Amnesty Period. You may drop dependent, no questions asked
Dec. 1 to May 2018 – 100% audit by a third party vendor (tentative – HMS)
Failure to respond, will mean dropped coverage for your dependents!!
Watch for requests from the 3rd party vendor (HMS) & don’t throw your letters away!
Phase III June 2018 and beyond – audit of QSC’s and new hires

23. Summary of Important Reminders
Enroll in your benefit plans within 60 days of hire date
Select your retirement plan within 90 days of hire date

24. Contacts Benefits Assistance University Benefits Main Office 392-2477
PPD
IFAS
Health Science Center Or
Or book an appointment:

25. Other Benefits Other great benefits provided include: GatorPerks
employee discounts
Baby Gator
Care for children ages six weeks to five years
Summer camp & Summer Voluntary Pre-K available
3 locations – Lake Alice, Newell Drive & Diamond Village
Complete Application at
Training and Organizational Development
In a leadership position?

26. Let’s Stay in Touch
Please make sure your information in myUFL is correct
Navigation to key places:
my.ufl.edu > Main Menu > My Account >
> Update Emergency Contact
> Update My Directory Profile
> Manage UF Business Address

27. Update Emergency Contact
In the event of an emergency – UF Alert
Learn more at: ufalert.ufl.edu
Emergency Contact Info (address line 3) and UF Alert Preferences at bottom of page
my.ufl.edu > Main Menu > My Account > Update Emergency Contact

28. Update My Directory Profile
State (People First) and UF in general are responsible for:
Communications/Correspondence
Enrollments, Qualifying Status Changes (QSC)
Dependent eligibility
COBRA
Open Enrollment, Premium Administration
Watch for your benefit mailings…Do not throw them away!
Learn more:
My.ufl.edu > My Account > Update My Directory Profile

29. UF Information
You will receive these automatically if your address is correct in myUFL
UF at Work – Monthly newsletter from UFHR
My.ufl.edu > Main Menu > My Account > Manage UF Business Address

30. Consider Subscribing to:
UF in the News
Weekly from University Relations
UF Funding Opportunities
Weekly Digest from the Office of Research
UF Administrative Memos
Distributed as needed
Wellness Wednesday Messages Weekly
Send an to

31. Thank You!