1. SPS EYETS 2016/2017 Planning meeting (No.11) 18/01/17
David Mcfarlane
EN-ACE D. Mcfarlane

2. Extended YETS 2016-2017 Reference time :
13 Weeks from Beam off until we close the SPS
(12th December until the 24th March)
EDMS:
EN-ACE D. Mcfarlane

3. Key dates Beam off at 06:00 on Monday the 12th December
Access into BA7, TI2, TAG41, TAG42 & TI8:
Monday the 12th December until Friday the 24th March 2017.
13 weeks of access.
Access into BA3,4,5 & 6:
Thursday the 15th December until Friday the 24th March 2017.
12.4 weeks of access.
XMAS holidays: Thursday the 22nd December to Wednesday the 4th January inclusive
Access into BA1 & BA2:
Thursday the 5th January until Friday the 24th March 2017.
11.4 weeks of access.
4 weeks foreseen for EPC tests and cold-checkout by OP.
SPS will take beam from the PS on Monday the 24th April 2017, followed by 1 week for beam setup.
SPS ready to give beam to the LHC on Monday the 1st May 2017!
EN/ACE/OSS
BE/OP
EN-ACE D. Mcfarlane

4. SPS Water Availability
Location
De-min Circuit stop date
Primary Water Off
De-min Circuit start date
Comments
BA1
20/12/16
09-13/01/17
27/02/17 (Main Magnet & Power supplies for Kickers)
Remaining circuit 13/03/17
BA2
14/12/16 (end)
06-10/02/17
20/02/17
Available for users from 06/03/17
BA3
19/12/16
27/02-03/03/17
(inc BEQ2 & BEQ3)
13/03/17
BB3
16-20/01/17 (except RF Skid)
BA4
15/12/16 (end)
09-13/01/17 (Coldex)
17/02/17 (Main Magnet & Power supplies for Kickers)
Remaining circuits 13/03/17
BA5
16/12/16 (end)
16-20/01/17
BA6
14/12/16(end)
16/12/16 – 16/01/17 (SF1)
27/02/17
Available for users from 13/03/17
BA7
12/12/17
EN-ACE D. Mcfarlane

5. Test AUG/ Access Tests (Access will be blocked)
Location
AUG test
Access tests
Global test access safety system
SPS
Auto Transfer Test
4th & 5th February
16th December
(15:00 to 17:00)
23rd March (chain 1)
24th March (Chain 2,3,4,5)
BA1
13th February
27th January (PM)
BA2
15th February
23rd January (PM)
BA3
16th February
24th January (AM)
BA4
ECX4
TAG42
TAG41
28th February
24th January (PM)
25th January (AM)
25th January (PM)
3rd February (PM)
BA5
ECX5/ECA5
1st March
26th January (AM)
26th January (PM)
BA6
20th January
27th January (AM)
BA7
TT61
10th January
23rd January (AM)
30th January (AM)
BA80
4th April
3rd February (AM)
13th March (1 day)
“Test interverrouillage ventilation”

6. ENNC2017-003 - ELECTRICITE - SPS - ZONE 16 - BA6 - le 20. 01
ENNC ELECTRICITE - SPS - ZONE 16 - BA6 - le de 7h00 à 20h00
Veuillez prendre connaissance de la note de coupure « ELECTRICITE - SPS - ZONE 16 – BA6 – Réseaux Stable, Pulsé et Onduleur – Tests annuels des Arrêts d’Urgence Généraux (AUG) »
prévue le vendredi 20 janvier 2017 de 7h00 à 20h00
EN-ACE D. Mcfarlane

7. ENNC2017-010 - ELECTRICITE - SPS - ZONE 13 - BB3 - BAT. 905 - le 24.01.2017 de 8h00 à 12h00
Veuillez prendre connaissance de la note de coupure « ELECTRICITE - SPS - ZONE 13 – BB3 – Bâtiment 905 – Dépose tableau EBD651/B3 »
prévue le mardi 24 janvier 2017 de 8h00 à 12h00
EN-ACE D. Mcfarlane

8. Message to all users of UPS network in the BA3.
Vendredi dernier à 19h20 nous avons eu un problème sur le réseau 230 V ondulé du BA3 qui alimente l’armoire EOD /A3 (ensemble du hall BA3) . Apres investigation il apparait que l’UPS EBS23/A3 qui fournit le réseau ondulé est endommagé et doit être consigné. Afin d’éviter des coupures sur le tableau ondulé si l’UPS viendrait a retomber en panne, il est préférable de réalimenter sans coupure le tableau ondule sur une alimentation depuis le réseau normal CERN. En cas de coupure du réseau CERN France, le système auto transfert réalimentera le CERN depuis la suisse (environ 30s). PS : Cet UPS devant être remplacé dans le cadre de la rénovation du BA3 pendant le EYETS, dès que le nouvel UPS sera en place et mis en service nous rebasculerons les nouvelles armoires sur le nouveau réseau ondulé.
EN-ACE D. Mcfarlane

9. Access restrictions to areas of the SPS
Zone
Dates of restricted access
Comments
TI2 (LHC side)
10th February to 13th March
LHC cool down in sector 1-2
TT20
6th March onwards
EPC tests in TT20
TAG41/TAG42
1st February to 17th March
AWAKE area will be closed
TI8/TJ8
Not possible to access due to Laser tests in the AWAKE area.*
*UPDATE!
News from the AWAKE coordination:
Go on with the activity related to cabling and fibre Optics for SPS, passing through AWAKE. (TAG41, 42)
When there will be laser test, the date will be communicate to you and cabling team, and on that date the cabling will be interrupted; it will be only some days, but the laser team cannot define any specific date for the moment.
EN-ACE D. Mcfarlane

10. EN-ACE D. Mcfarlane

11. Lift & Monte-charge Maintenance January
EN-ACE D. Mcfarlane

12. Consignations
It is the responsibility of the Equipment owner to consign any equipment that they will be working on.
Please ensure that The coordination team has a copy of all main consignations of the SPS.
Do not assume something is consigned. Check first.
EN-ACE D. Mcfarlane

13. All people who must enter in ECA5 will access by BA5.
Access into ECA5
While the shielding wall separating ECX5 and ECA5 is removed:
All people who must enter in ECA5 will access by BA5.
12th December until 15th March.
In order to keep the patrol and the integrity of the area safe, the lift in ECA5 should not be used during this period, only for evacuation.
By accessing through BA5, we can guarantee that people are registered and they have their SPS safety courses.
A security panel with a chain will be installed at the bottom of the lift : "Do not use the lift, only for evacuation" by the TSO (Franck Bais)
If one of the 3 ECA5 doors at the top of the cavern is forced, the CSA will re-arm it at the end of the day.
EN-ACE D. Mcfarlane

14. Magnet change Campaign
Position
ordre
Type aimant
# série
Action
N° série
Circuit ED à purger
Secteur vide
Date replacement
60150 1
MBB
MB 267
Remplacement
MBB 82
Main magnet 6-
610
9.01
61370 2
MBA
MA 191
MBA 97
621
10.01
51470 3
MB 15
MBB 337
Main magnet 5-
520
41390 4
MA 247
MBA 301
Main magnet 4-
410
11.01
21270 5
MB 152
MBB 85
Main magnet 2-
210
22410 6 QF
Q 130
QM 186
Main magnet 2+
260
12.01
23310 7 QD
Q 42
QM 220
Comments from Vacuum:
51470 – leak tested;
60150 – leak tested;
61370 – leak tested;
 We will move in the afternoon to 420, then to BA2 is that is OK with Patrick!
Comments from Survey:
The and the are done as well, the is about to finish and the will follow this afternoon, tomorrow morning at the latest
Comments from MSC:
Re-brazing of the magnets should be completed by early next week!
EN-ACE D. Mcfarlane

15. IMPACT Statistics (EYETS-SPS-2016/2017)
Number of IMPACTS “Waiting for Approval”: 38
Number of IMPACTS “in progress”:
146
Number of IMPACTS “approved”: 84
Number of IMPACTs “Late”: 55
Number of IMPACTs “Closed” or Finished”: 77
EN-ACE D. Mcfarlane

16. Please fill out your IMPACTs correctly!!!!!
Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!!
(EYETS-SPS-2016/2017)
Do not leave proposed schedule Blank!!!!
I am not psychic!!!
If you clone an IMPACT:
Check the dates are correct
Check the location is correct
Check the description is correct (not just the title)
Basically, CHECK EVERYTHING!!!!
If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning.
If they are not then please contact me so that we can rectify the problem.
WHEN YOU HAVE COMPLETED YOU WORKS DO NOT FORGET TO CLOSE YOUR IMPACT!!!!!!!
EN-ACE D. Mcfarlane

17. Don’t forget to add Vacuum to your IMPACT if you need them.
Supervisor: Chiara Pasquino
e-group: te-vsc-ivm-LS1
40-30: Alain Grimaud
40-30: Frederic Vial
40-30: Lindsay Morgan Fabre
40-30: Olivier Pangolin
EN-ACE D. Mcfarlane

18. Please fill out your IMPACTs correctly!!!!!
Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!!
(EYETS-SPS-2016/2017)
Do not leave proposed schedule Blank!!!!
I am not psychic!!!
If you clone an IMPACT:
Check the dates are correct
Check the location is correct
Check the description is correct (not just the title)
Basically, CHECK EVERYTHING!!!!
If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning.
If they are not then please contact me so that we can rectify the problem.
WHEN YOU HAVE COMPLETED YOU WORKS DO NOT FORGET TO CLOSE YOUR IMPACT!!!!!!!
EN-ACE D. Mcfarlane

19. Don’t forget to add Vacuum to your IMPACT if you need them.
Supervisor: Chiara Pasquino
e-group: te-vsc-ivm-LS1
40-30: Alain Grimaud
40-30: Frederic Vial
40-30: Lindsay Morgan Fabre
40-30: Olivier Pangolin
EN-ACE D. Mcfarlane

20. PLANNING
EN-ACE D. Mcfarlane

21. SRRs and ECRs for the SPS
SPS planning and coordination meeting
for EYETS 2016/2017
SRRs and ECRs for the SPS
Sonia Bartolomé Jiménez EN-ACE-CL – 11th January 2017

22. SRRs and ECRs: reminder
All changes to the machine that will impact the beam shall be documented by SRRs/ECRs:
SRR: Space Reservation Request (“light ECR”)
ECR: Engineering Change Request
Templates available on:
To be sent to the SPS configuration manager: or

23. SPS ECRs for EYETS 2016/2017: status
LIU-SPS project
EDMS Number
Title
Doc type
EDMS Status
Authors
SPS-BCTW-EC-0001
SRR: New Fast BCT for SPS LSS5 (EYETS )
SRR
Accepted (ECR)
Lars Soby (BE/BI)
SPS-V-EC-0005
Modification of the SPS sectorization in long vacuum sectors (arcs)
ECR
Chiara Pasquino (TE/VSC)
SPS-VF-EC-0001
SPS flange impedance reduction in EYETS
Jaime Perez Espinos (TE/VSC)
SPS-BCTW-EC-0002
BCTW for LSS5 of the SPS ring (EYETS )
SPS-VC-EC-0001
SPS amorphous carbon coating in EYETS
Mattias Van Gompel (TE/VSC)
SPS-JHCAA-EC-0001
Construction of concrete support structure for new LIU beam dump in SPS ECX5
Approval Closed
Richard Morton (SMB/SE)
SPS-BLMD-EC-0001
Installation of a Beam Loss Diamond Detector in SPS LSS1 during EYETS
Under Approval
Lars Jensen (BE/BI)

24. SPS ECRs for EYETS 2016/2017: status
Non LIU-SPS project
EDMS Number
Title
Doc type
EDMS Status
Authors
SPS-LJ-EC-0004
Installation of a crab-cavity cryomodule and related infrastructure in LSS6
SRR
Accepted (ECR)
Giovanna Vandoni (BE/RF)
ACC-RFB-EC-0001
New Table Format for Function Generator/Controllers (FGC)
ECR
Quentin King (TE/EPC)
SPS-BSHV-EC-0002
Removal of the scraper BSHV from LSS5 of the SPS
Edouard Grenier-Boley (EN/STI)
SPS-LJ-EC-0006
HL-LHC Crab-cavity infrastructure in SPS: tunnel areas (EYETS )
SPS-TIDVG-EC-0001
Modifications to the TIDVG during 2016
Paula Rios Rodriguez (EN/STI)
SPS-HJP-EC-0002
Installation of a protective barrier for SPS sectors 430 and 431 ground supports
Roberto Salemme (TE/VSC)
SPS-QRWPU-EC-0001
Installation of two Helium 2K Pumping Units in LSS6 SPS (BA6)
New
Giovanna Vandoni (BE/RF)
SPS-Y-EC-0001
Radiation monitor interlocks at the SPS
Under Approval
Markus Widorski (HSE/RP)
SPS-BLM-EC-0001
Pilot installation of Beam Loss Monitors along the COLDEX experiment
SPS-B-EC-0004
Removal of obsolete BI equipment in LSS4 of the SPS
Enrico Bravin (BE/BI)

25. External Visitors
If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document:
"Etapes à suivre pour organiser des visites professionnelles dans les installations faisceaux" by CHRISTELLE GAIGNANT
Link:
EN-ACE D. Mcfarlane

26. Access rights and safety equipment
EVERYONE who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
CERN Safety Introduction.
Electrical Safety Awareness. (19 choices)
Self Rescue Mask Training. (4 choices)
CERN – Beam Facilities.
SPS – Machine.
The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!!
Zone Code “SPS” for access into the SPS
Zone Code “NA_TARG” for access into BA80
Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL”
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns)
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre. (All contractors must have an additional company passive dosimetre!!)
Helmet plus Light.
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT.
Please note that personnel are not allowed to work in the tunnel alone!!
EN-ACE D. Mcfarlane

27. Important Contacts Useful Contact Numbers SPS Coordination Team
David MCFARLANE
Franck BAIS –
Aurelio Berjillos BARRANCO
Control Room
SPS CCC – 77500
TI CCC – 72201
CSA RP
Christophe Tromel –
Angelito Herve –
Nadine Conan (BA1) –
Kurt Weiss (BA7)
EROS Engineering Referent for Operational Safety
Emmanuel Paulat –
John Etheridge
EN-ACE D. Mcfarlane

28. Round Table (1) Group Contact Persons Comments EN/EL EN/CV EN/STI
Guillaume Gros
Denis Ribiollet
Jeremy Blanc
EN/CV
Bill Bannister (Water)
Vivien Koutcheroff (Ventilation)
EN/STI
Jerome Lendaro
Simone Montesano
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
TE/VSC
Jose A. Ferreira
Anthony Harrison
Chiara Pasquino
TE/ABT
Francesco Castronuovo (Kickers)
Cedric Baud (Septas)
BE/RF
Eric Montesinos
Christophe Renaud
Gino Cipolla
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Magnus Bjork
IT/CS
Maryse Da Costa
EN-ACE D. Mcfarlane

29. Round Table (2) Group Contact Persons Comments BE/ICS HSE/RP EN/ACE
Didier Vaxelaire (Access)
Denis Raffourt (Fire detection)
HSE/RP
Christophe Tromel
Angelito Herve
EN/ACE
Patrick Bestmann (Survey)
Sonia Bartolomé (Integration)
Fred Galleazzi (Intergration)
Emmanuel Paulat (Safety)
EN/HE
Patrick Vallet (Transport)
Nicolas Perez (Lifts)
BE/OP
James Ridewood
Stephane Cettour Cave
SMB/SE
Alejandro Martinez Selles
Crab Cavity
Giovanna Vandoni
EN-ACE D. Mcfarlane

30. A.O.B.
EN-ACE D. Mcfarlane

31. Useful websites Link to SPS planning meetings on INDICO
Link to the SPS planning
Roadmap: Schedule beyond LS1
Next meeting
25/01/2017
EN-ACE D. Mcfarlane