1. Writing a Letter or Memo Report
Writing a Memo Report

2. Overview What is a Memo Report? What is it about? What is it like?
Contents:
Introduction, Body, Conclusion, End
Sample Introduction
Writing a Memo Report

3. What is the difference? Letter Report Memo Report
An informal report mailed to a colleague or client outside your office
Printed on letterhead and physically signed
Memo Report
An informal report printed, duplicated or ed for a colleague or supervisor within your company
Often duplicated or sent electronically
Writing a Memo Report

4. What is a Memo Report about?
Progress on a project, especially as regards a specific portion
Results of one portion of a project
Results that may affect the remainder of a project
Results that require a response before a project can move forward
Results of a small project
Writing a Memo Report

5. Characteristics Contains 3-5 pages Contains 0-3 tables or figures
Contains no separate sections
Does not provide a written background or theoretical basis
Contains no nomenclature section
Defines symbols as they are introduced
Provides only the most pertinent equations
Does not contain a “Literature Cited” list at the end
Writing a Memo Report

6. Characteristics - II Concise Writing! choose words carefully
avoid repetition
Writing a Memo Report

7. Contents—Address Memorandum Title Recipients (To: CC: )
Make sure you include everyone!
Sender (From: )
Date:
RE: Title
CHEN4903(1)F07 Memo Rpt 1 Tm 1
Cc:
No Salutation (Dear: )
Writing a Memo Report

8. Contents—Introduction
Introductory paragraph/s
Contains a brief explanation of the experiment and its objective, but does not delve into details already known by the recipient (like where the lab is, who gave the assignment, etc.)
Provides a summary of the results
Writing a Memo Report

9. Contents: Body Body paragraph/s Describes pertinent equipment
Narrates important points of procedure
Explains problems encountered
Provides an analysis and discussion of results
Writing a Memo Report

10. Contents: Conclusion Closing paragraph/s
Makes recommendations based on the discussion
Clear reasoning must explain why you are making the recommendations and conclusions you make
Contains references as footnotes (provide publication information in footnote)
Writing a Memo Report

11. Contents: End Matter After the endnotes (appendix)
Background tables or figures
Raw data
Calculations
Error analysis
Writing a Memo Report

12. Sample Introduction
During the period from January 6 to January 27, 1992, the members of Group F calibrated and evaluated the performance of an Omega Model HX93V relative-humidity and temperature transmitter (Omega Engineer, Stamford Connecticut). The transmitter was calibrated with an Omega HX92-CAL relative-humidity calibration kit, and its accuracy was tested with various solutions of ethylene glycol and water ranging from 10% to 100% relative humidity (RH).
The transmitter was accurate to within 5% RH at higher relative humidities (>50%) but was not accurate to within 5% RH at humidities lower than 50%. The transmitter's performance in a moving airstream at temperatures greater than room temperature was also investigated. A cardboard tube and an air blower containing a heating element supplied a suitable stream of heated air. A brief summary of the calibration and the results of our performance evaluation follow.
… .
Writing a Memo Report