1. Time Entry Overview March 27, 2003

2. Types of Time Entry Web Self-Service
IVR Self-Service (not applicable for cost object reporting)
Data File Feed (standard data layout required)
Paper Time Sheet (faxed to Service Center)

3. Time Entry
Leave Summary - reflects the balances available in the relevant week being displayed

4. Time Entry Activity buttons - Display options control
Sets the column display order
- New
Creates a new line on the screen
- Submit
Registers the time data as correct and
Sends a notification to the supervisor to approve time data
- Use Default Work Schedule
Sets the values in the day fields to the hours that the employee is scheduled to work
- Reject
Notifies the employee that the entries on that line are not acceptable and must make a change

5. Time Entry Charge/Cost Object Entry fields
Optional - if the employee does not use these fields then the time is effectively charged to the home position and organization
Project - Highest level of charge object
Date sensitive
Activity - Subordinate to a project
Not younger or older than the project
Sub-activity - Subordinate to the activity

6. Time Entry Hours type Identifies work time or Volunteer/Mentoring time
Identifies type of time off recorded on the day
FMLA/FSWP
If an leave has been recorded, this shows the time off as being relevant for FMLA or FSWP
If the employee is recording leave then this will show whether it is to be associated with a current FMLA or FSWP balance
If the employee enters leave requiring available balance, the appropriate balance in the section above the time entry area is checked. If there is insufficient balance, the employee cannot enter the time off request.

7. Time Entry Days of the week
Each entry will be associated with a day of the week
Could have multiple entries for one day
Could have a single line with entries for each day

8. Time Entry - IVR
The following voice prompts will direct you through the time entry.
Enter your User ID and Password
Press 1 for Attendance and Leave
Press 1 to select “Record your time information”
The next sequence of options will ask you to enter:
Dates Worked
Hours Worked
Time Code
Your attendance and leave entries will be repeated back to you.
If they are correct, the call will be finished.
If you need to make corrections, the prompts will provide you with the opportunity to change your entries.

9. Time Entry – Data File Layout