1. Evidence2Success Implementation Progress Update
Customize this slide with agency or workgroup information as needed.
This PowerPoint file is to be used as a template for the implementation workgroup to report on its progress and findings. The implementation workgroup chooses the presenter(s) from its membership. This presentation takes the form of a guided discussion, during which priorities and programs are reviewed and program-specific implementation plans are shared. This group can also be used to share updates regarding staffing and recruitment efforts and any modifications to program-specific implementation plans as data becomes available from the evaluation team. These meetings should take place regularly. A 2.5-hour block of time should be scheduled for these meetings.
To customize this PowerPoint deck, the implementation workgroup will need to fill in quite a bit of information about local data collection efforts and the community board’s prioritized outcomes, risk factors and protective factors. Work with your coordinator or local data partner if you need this information. The implementation workgroup will also need to add customized information about program implementation plans.
The notes section of most slides contains talking points. These can be adapted as appropriate. Italicized text is intended to be delivered as scripted for making important points or to help make smooth transitions. Walk through the presentation with your program coordinator and/or local data partner as part of your preparation.
Note: Since updates are provided to the community board regularly, it may not be necessary to customize the slides every time. Introductory slides might only be needed for the first or second updates.
Evidence-Based Practice Group
Presentation to the Community Board

2. Agenda: Implementation Progress Update
Evidence2Success Implementation Progress Update
Agenda: Implementation Progress Update
Purpose: Update the community board on program implementation progress
Context
Review of outcomes, risk factors, protective factors
Review of prioritized programs
Implementation program plans
Next steps
Modify program plans based on feedback from the community board
Address any identified implementation issues or gaps in the data
Welcome the members of your community board and do brief introductions for any new members. After introductions, review the agenda for the meeting. Share location of restrooms and share any other logistical information participants need.
Post a parking lot on a flipchart sheet, and refer participants to it.
Evidence2Success requires use of a risk- and protective-factor focused survey, usually the Youth Experience Survey (YES), to gather community-level data. Your community may use SHARP instead of YES, or it may use the Childhood Experience Survey (ChES) in addition to YES. In this PowerPoint deck, be sure all mentions of survey data reflect the survey(s) you are using in your community.
As we are getting started on Evidence2Success, I know there are many questions about aspects of the work that we are putting in place. With our time today, we want to stay focused on sharing implementation progress and key findings. If a topic is raised in regard to broader questions and considerations about the Evidence2Success work as a whole and it feels like we are losing our focus, I will ask that we put those issues on the parking lot. At the end of the meeting, we will come back to them and determine how to address them.
Presentation to the Community Board

3. Implementation: An Integral Part of Evidence2Success
Evidence2Success Implementation Progress Update
Implementation: An Integral Part of Evidence2Success 1
Get Started
Engage city, public system, school, neighborhood and community leaders
Designate a coordinator
Engage community board
Conduct Youth Experience Survey 2
Get Organized
Build all partners’ capacity to engage in joint decision making
Orient community board
Educate and inform community and systems
Begin fund mapping
Expand community board 3
DEVELOP COMMUNITY PROFILE
Produce a “big picture” view of child well-being
Work to interpret data
Develop broad strategy focused on priority outcomes, risk factors and protective factors
Identify opportunities to shift funding 4
CREATE A PLAN
Select tested, effective programs to advance broad strategy
Develop short- and long-term action plans
Develop financing strategies to support tested, effective programs
Share action plan
Identify service providers 5
IMPLEMENT AND EVALUATE
Implement tested, effective programs and monitor performance
Finalize plans and train providers
Engage the community in recruitment
Celebrate successes
Track progress and make changes as needed
Handout: Roadmap
We are now in Phase 5.
Point out the highlights that have been completed in phases 1–4. We are now in the final phase of our roadmap, where we are implementing tested and effective programs and monitoring their performance. Note that the major implementation steps are shown in bold.
Give them a few minutes to read the rest of the handout.
Presentation to the Community Board

4. Evidence2Success Implementation Progress Update
Outcome-Focused Planning
Here’s another way to look at where we are in the Evidence2Success process. We’ve done our outcome-focused planning for community-level outcomes (point to community-level outcomes part of graphic) and have selected programs to implement in order to achieve those outcomes. Then we drafted participant goals and implementation goals for implementing those programs in a way that will get the impact we want for our children, youth and families. (Point to the program-level outcomes part of the graphic.) Members of this workgroup then created implementation plans to reach those program-level goals.
Graphic from Communities That Care PLUS
Presentation to the Community Board

5. Implementation Workgroup Charge
Evidence2Success Implementation Progress Update
Implementation Workgroup Charge
Our mandate:
Develop an implementation plan
Monitor the execution of the implementation plan to ensure that programs are being implemented with high fidelity and high quality
Collaborate with the evaluation workgroup to make course corrections when necessary
Keep the community and the community board informed
This workgroup was chartered to focus on one piece of the Evidence2Succes work: the implementation of selected tested, effective (evidence-based) programs. (If your community has created an implementation team for each program being implemented rather than one workgroup for all programs, make appropriate adjustments in the slide.)
The mandate of the implementation workgroup is to:
Create plans for high quality, high fidelity implementation of selected programs
Monitor implementation progress
Collaborate with the evaluation workgroup to make course corrections when necessary
Keep the community and the community board informed about implementation progress and program recruitment
Presentation to the Community Board

6. Evidence2Success Implementation Progress Update
Workgroup Members
Add the workgroup members’ names to this slide.
In the presentation, introduce the members of the workgroup, and especially any new members. If the local data partner is part of this workgroup, be prepared to describe the data partner role as you introduce him or her. It may be helpful to have the data partner with you for this presentation in case questions arise about evaluation.
Presentation to the Community Board

7. YES DATA AND SHARED PRIORITIES
Evidence2Success Implementation Progress Update
YES DATA AND SHARED PRIORITIES
Customize the slide text as appropriate: If your community uses SHARP, then substitute SHARP for YES. If your community uses both YES and ChES (the Evidence2Success Childhood Experience Survey), then you can use both.
Make sure it is clear that the data from these surveys are community-level data, whose purpose is to provide community-level assessment of health and behavior outcomes, risk factors and protective factors. These were used to identify shared priorities in Phase 3.
Presentation to the Community Board

8. Evidence2Success Implementation Progress Update
Identified Risk and Protective Factors and Outcomes
Outcomes:
Risk Factors:
Recall that our school district administered the Youth Experience Survey to students in grades 6, 8, 10 and 12, which enabled us to better understand how children and youth in our community are faring on well-being outcomes. (Customize this statement with the name of the survey being given in your community and with the specific population (grades, neighborhoods) that completed the survey in your locality.) In addition to these outcomes, the survey measures risk factors, which are predictors of problem outcomes, along with protective factors, which buffer against risk factors. The risk and protective factors and outcomes shown here were identified as the key focus areas to be addressed by the selected tested, effective programs.
Highlight key findings from the community-level outcomes and risk and protective factor data in this slide. You may have slides that were created and shared as part of the community board priority-setting process that can be included here.
Protective Factors:
Presentation to the Community Board

9. Evidence2Success Implementation Progress Update
Example Shared Priorities and Programs Identified by the Community Board
Elevated Risk Factors
Low Perceived Risk
of Drug Use
Antisocial Peers
Towards Antisocial Behavior
Favorable Attitudes
Add identified
priorities here
Add identified
priorities here
Tested, Effective Programs*
Strengthening Families
ADD Selected Program HERE
Insert in the table and review the priorities and programs the community board identified and a brief review of why each was chosen based on the community-level findings from YES. Bring sample documents to give the community board a glimpse of some of the data sources.
The community board in Evidence2Success used the data to select priorities and a portfolio of tested, effective programs that the partner agencies committed to funding and implementing collaboratively. Evidence2Success used the Blueprints database to select proven programs that best meet children’s strengths and needs, as well as the community’s unique combination of risk and protective factors
* Random assignment evaluation or multiple comparison group evaluations
Presentation to the Community Board

10. IMPLEMENTATION PROGRESS TO DATE
Evidence2Success Implementation Progress Update
IMPLEMENTATION PROGRESS TO DATE
Presentation to the Community Board

11. Program Implementation Timeline
Evidence2Success Implementation Progress Update
Program Implementation Timeline
Date
Program
How Many Clients Served (Scale Goal)
Add a timeline slide showing the portfolio of programs and the scale goals for each by year. This could be done in table form (as shown) or graphically. Add a column for other information (such as neighborhoods) if needed. It is particularly helpful to show the timeline if your community is phasing in several programs. Your timeline can show which programs in the portfolio are currently being implemented and which may be planned for start up next year, or the year after, etc.
Presentation to the Community Board

12. Staffing and Training Update
Evidence2Success Implementation Progress Update
Staffing and Training Update
Add information here about any new staff hired, to include the program coordinator.
Presentation to the Community Board

13. Evidence2Success Implementation Progress Update
Recruitment Update
Add information here about the addition of any new programs and status of recruitment efforts. Work with your outreach workgroup to get this information.
Presentation to the Community Board

14. Example Prevention Program Plan: Guiding Good Choices
Evidence2Success Implementation Progress Update
Example Prevention Program Plan: Guiding Good Choices
Description: Formerly known as Preparing for the Drug Free Years, this program helps parents learn skills and practice influencing children in preventing drug use and other risky behaviors.
Participant-Level Outcomes
When to conduct measures?
Measure of change?
Tool for measuring change?
Responsible for participant outcomes?
Change in parent knowledge
Pretest (knowledge question-naire) at first session; posttest (same question-naire) after five sessions
75% of parents participating in program will report increased awareness of extent of substance use in young people.
Program pre/post knowledge question-naires and satisfaction survey
Guiding Good Choices Coordinator and Facilitators
Change in parent attitudes
70% of parents will report confidence in the ability of parents to influence their children to engage in healthy behaviors.
Increase in parent skills
65% of parents will report increased opportunities to teach child conflict management strategies
Change in family behavior
80% of parents report an increase in family bonding activities
The following set of slides provides an example of things you might consider presenting with regard to your selected programs, to include the program plan and next steps. The slides are based on the sample program plan template in the CTC materials. We recommend that you work with your local data partner to create these slides. Provide the same information in a handout for legibility.
Presentation to the Community Board

15. Example Prevention Program Plan: Guiding Good Choices (2)
Target Population (to receive the prevention services)
Youth Population to Receive Services
Adult Population to Receive Services
Community Population to Receive Services
Proposed Number
% of Total
By Grade
School
Relation-ship to youth
Relation-ship to adult/ youth
5 & 6
School ID
116
25%
Families of children
Recruitment Strategies
Incentives
Schools (Open house in fall at six elementary schools, through teachers and school staff, parent volunteers, phone tree, parent groups, PTA)
Encourage prominent citizens to pilot and share experiences
For Latino families through community groups
Community (churches, Kiwanis and Lions Clubs)
Media (newspaper, local radio/TV, bulletin boards, newsletters)
Youth recreation through school and sporting events
Community professionals and business
Physicians (refer youth as they transition to middle school)
Recruit 8-10 community outreach volunteers, some bilingual
Childcare offered at all parent training sessions
Pizza or light meals
Refreshments for meetings not at mealtimes
Family activity passes

16. Example Prevention Program Plan: Guiding Good Choices (3)
Evidence2Success Implementation Progress Update
Example Prevention Program Plan: Guiding Good Choices (3)
Which Agencies and Organiza-tions Will Deliver the Services
Where Prevention Service Will Be Delivered
Dosage Each Program
When Will Services Be Provided?
Program Service Cycles (proposed)
# Cycles in Time Period
# Sessions Each Cycle
Length in Hours Each Session
XYZ, an Anytown nonprofit, is proposed as implementer
Elementary schools;
library, churches, youth centers
12-15 parent group cycles
5 sessions
Once a week for five weeks
2 hours
September 2017-June 2018
Sept-Nov: 6 cycles
Jan-Mar: 6 cycles
Summer: 1-3 cycles as possible
Program Implementation Goals Summary
Implementation Goals
Who Will Provide Services?
Is Program Coordinator Needed?
How will Services Be Provided?
Who Ensures Goals Are Met?
Provide program to at least 25% (116) of 464 parents of Anytown 6th graders in groups of 10 parents in 5 sessions at school and community sites
Team: 6 trained facilitators (2 per workshop) and Spanish contract interpreter
Proposed 0.33% FTE Workshop Coordinator
5-wk period, 2-hr parent-training sessions based on program manual
Coordinator and six facilitators
Presentation to the Community Board

17. Evidence2Success Implementation Progress Update
Next Steps
Edit the program plan to incorporate any suggested changes from the community board.
Provide the updated program plan to the evaluation team so that they can develop an implementation monitoring plan.
Presentation to the Community Board

18. QUESTIONS AND DISCUSSION
Evidence2Success Implementation Progress Update
QUESTIONS AND DISCUSSION
Use this slide as a placeholder to field questions from meeting participants and to further brainstorm recommendations relating to the issues identified.
Presentation to the Community Board

19. Evidence2Success Implementation Progress Update
Presentation to the Community Board