1. Responsibilities of the Secretary
Lion David Pope Secretary - Peterborough Lions Club ( )
District Secretary (2014 – ongoing) or

2. Responsibilities of the Secretary
You are the Eyes and Ears of your club
You are the linchpin of your club
You make your Lions Club a professional organisation
Check / Book meeting room for the next 12 months
Create Agenda, club Diary & committee reports - Liaise with guest speakers re directions & any equipment required
Create / copy members lists for help at events
Create Club Headed note paper
Complete minutes & / post out - try within 14 days Submit monthly membership report on MyLCI by 18th every month
Support Club Directors & committee chairs Think ahead - head off conflict!
New members induction - order NM pack (I have some), induction procedure
Club Elections - You own and manage them
Pass on letters & s to the respective committees promptly
Respond to letters / s promptly
Create Charter invitation with Social Committee
Don’t re-invent the wheel – borrow other peoples work – it is flattery
Back up your data !!!!!!

3. Responsibilities of the Secretary
July - submit monthly report by 18th Print out Club Membership cards and give to Treasurer
Handout Club directory / membership list
Create distribution lists
Club members
DG, VDG, 2VDG, District Secretary, Region & Zone Chair - use the generic names – ie
August - submit monthly report by 18th
September - submit monthly report by 18th
October - submit monthly report by 18th
November - submit monthly report by 18th
December - submit monthly report by 18th
numbers set the bill for next 6 months
Send out Christmas cards to local dignitaries / supporters of your Lions club
January - submit monthly report by 18th
February - submit monthly report by 18th
Complete Delegates & Alternates form for District & M D Conventions - send to District Secretary
March - submit monthly report by 18th
Club nominations
April - submit monthly report by 18th
Club elections
Enter new Officers onto MyLCI
Arrange for new Mayor to be inducted at June meeting
Order Past President Pin / Gift & new Presidents Pin
May - submit monthly report by 18th - create next years club diary
June - submit monthly report by 18th
numbers set the bill for next 6 months
Induct New Mayor

4. MyLCI MyLions CIub site Log-on using Lions membership number Members
Club Info
Officers
Statements / Dues
Service Activities
Signature Service Activities
Centennial Service Activity
Reports
Data Download
Membership Cards

5. MyLCI
MyLCI

6. Thank you Any Questions ?? www.peterboroughlions.org.uk or

7. Documents Agenda Diary Dates Reports Headed Paper 17/18 Members List
Charter Invite
Nominations
Minutes
Headed Paper 16/17