1. Promoting Culture Filippos Kolovos University of Macedonia,Library
Thessaloniki, Greece
PULMAN Training Wrokshop, April 2003, Veria, Greece

2. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE: Overall Aim
To create a generalized infrastructure for managed digital cultural domains which will be exploitable as both a personal and a community space.
PULMAN Training Wrokshop, April 2003, Veria, Greece

3. COINE: Specific Objectives
The research of the requirements of different groups and individuals for managed digital spaces for cultural purposes.
The development of a software infrastructure and a toolkit of software tools for such domains to be created, populated and maintained.
The validation and testing of the package in a number of challenging environments
The development of a realizable exploitation plan.
PULMAN Training Wrokshop, April 2003, Veria, Greece

4. COINE Workplan WP1 WP2 WP3 WP4 WP5 WP7 WP6 March 2002 August 2004
WP1: Project Management
WP2: Concertation and Dissemination
WP3: User Requirements
WP4: Specification and Design
WP5: System Build
WP6: Demonstration Trials
WP7: Exploitation Preparation
PULMAN Training Wrokshop, April 2003, Veria, Greece

5. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE Workplan
WP3: User requirements
State of the Art Review of the technologies that could contribute to COINE
Interpretation of these technologies regarding their impact on COINE (e.g. the way they may affect its performance, scalability, robustness, connectivity, etc)
Determine the User Requirements (via appropriate consultations with the end-users)
PULMAN Training Wrokshop, April 2003, Veria, Greece

6. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE Workplan
To report the contexts in which the COINE System will operate:
Organizational
Legal
IPR
Data Protection
etc
Economic
Key issues from cultural contexts
Links which exist between cultural agencies across Europe
Establish Contacts with cultural agencies across Europe
PULMAN Training Wrokshop, April 2003, Veria, Greece

7. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
WP 3 – User Requirements
Task 3.1 – Analysis of Systems and standards
Task 3.2 – Organizational Contexts
Task 3.3 – Legal Environment
Task 3.4 – Economic Contexts
Task 3.5 – Cultural Contexts
Task 3.6 – Analysis of end-user requirements
Task 3.7 – Multilingual Aspects
PULMAN Training Wrokshop, April 2003, Veria, Greece

8. Task 3.1 – Analysis of Systems and Standards
Report on the State of the Art of the technologies that could contribute to COINE
Interpretation of these technologies regarding their impact on COINE
Impact on performance
Impact on scalability, etc
PULMAN Training Wrokshop, April 2003, Veria, Greece

9. Task 3.2 Organizational Contexts Purpose
Define a common terminology to use
Levels of the COINE Domains
User
Institution
Agency
Potential extra functionality and optional facilities to the Users
PULMAN Training Wrokshop, April 2003, Veria, Greece

10. Task 3.2 Organizational Contexts Purpose (…continued)
Provide an analysis of the organizational contexts in which the COINE System will operate:
Selection,
Management,
Form of the Users’ material
PULMAN Training Wrokshop, April 2003, Veria, Greece

11. Task 3.2 Organizational Contexts Outcomes
Terminology
11 Terms were suggested to be used within and beyond the Consortium
Goal: To resolve any ambiguities when referring to the various parts of COINE
Narratives
Objects (images, audio and video tapes, etc)
Publication (uploading of Narratives onto the System)
PULMAN Training Wrokshop, April 2003, Veria, Greece

12. Task 3.2 Organizational Contexts Outcomes (…continued)
COINE Domain Levels
User Level
Each User would be able to create a Domain
Under the same framework, he/she could interconnect with other Domains (at any level) forming the COINE Network
PULMAN Training Wrokshop, April 2003, Veria, Greece

13. Task 3.2 Organizational Contexts Outcomes (…continued)
Disadvantages:
Individuals running Domains brings up problems:
Keeping Long term commitments
Metadata standards usage and creation
No content control
Someone Publishes extremist views and / or indecent material
PULMAN Training Wrokshop, April 2003, Veria, Greece

14. Task 3.2 Organizational Contexts Outcomes (…continued)
Institution Level
A cultural institution is responsible for running the System and the COINE Domain
The institution is responsible for:
The collection
Digitization
Preservation and any other Publication processes of the Users’ Narratives
User registration with the institution is required
PULMAN Training Wrokshop, April 2003, Veria, Greece

15. Task 3.2 Organizational Contexts Outcomes (…continued)
Central-Agency level
A central agency is responsible to run the COINE software on behalf of several cultural institutions
Forms a central Domain to which several institutions are connected
The digitization and the creation of Narratives takes place at the institutions
They are exported to the agency, in a recognized file format.
PULMAN Training Wrokshop, April 2003, Veria, Greece

16. Task 3.2 Organizational Contexts Outcomes (…continued)
The Central Agency provides the institutions with appropriate advice and guidelines concerning:
IPR
Content selection control
Description and digitization procedures
Additional services to system hosting (e.g. Material Processing)
PULMAN Training Wrokshop, April 2003, Veria, Greece

17. Task 3.2 Organizational Contexts Outcomes (…continued)
Institution Level seems the most appropriate
Easier to implement
Easier to assist Narrative Creation and Description
Permits long-term commitment
Individual User level
Too narrow in scope (among other factors)
Central-Agency level
Too broad in scope (including the increased complexity in communicating the Narratives & Objects)
PULMAN Training Wrokshop, April 2003, Veria, Greece

18. Task 3.2 Organizational Contexts Outcomes (…continued)
The Search-Only User
Differs from the registered Users
Uses the COINE System only for research purposes
Not for Publishing and/or creating Narratives
No registration or authorization takes place
Uses the System on the Domain through a default interface
The User does not have the same privileges as a registered User
PULMAN Training Wrokshop, April 2003, Veria, Greece

19. Task 3.2 Organizational Contexts Outcomes (…continued)
Criteria and procedures for content selection
Content selection policies should be defined
Each COINE Owner should be responsible for the policy definition
Alone
In cooperation with other Owners
PULMAN Training Wrokshop, April 2003, Veria, Greece

20. Task 3.2 Organizational Contexts Outcomes (…continued)
Specification of a range of formats for the digitization of the Users’ Objects
images, sound and video
Management of the Users’ cultural collections
enrichment, maintenance and preservation
Provision of additional facilities to the Users
Ordering functionality, newsletter alerting and subscription to COINE discussion groups
PULMAN Training Wrokshop, April 2003, Veria, Greece

21. Task 3.3 – Legal Environment Purpose
To provide an analysis of the legal issues
Intellectual Property Rights (IPR)
Data protection
Other relevant issues in each member-country of the Consortium
The work was carried out by all participants, according to their national contexts
PULMAN Training Wrokshop, April 2003, Veria, Greece

22. Task 3.3 – Legal Environment Outcomes
Each member country provided information concerning their national legislation
The issues provided included:
Data protection acts
Legislation concerning Information Technology
The copyright law and how it protects the intellectual property rights
PULMAN Training Wrokshop, April 2003, Veria, Greece

23. Task 3.3 – Legal Environment Outcomes (…continued)
COINE legal issues
Issues relating to the way that each partner should protect its Users material, according to their national law
Protection of minor Users (i.e. pupils)
Signing of license agreements
The Manchester Metropolitan University provided information concerning the legislation about copyright and data protection in the European Community
PULMAN Training Wrokshop, April 2003, Veria, Greece

24. Task 3.4 Economic Contexts Purpose
To provide an analysis of the economic context of the COINE User Domains
To specify an appropriate e-business model for COINE
E-business models were the primary focus
PULMAN Training Wrokshop, April 2003, Veria, Greece

25. Task 3.4 Economic Contexts Outcomes
Definition of an E-business model
State-of-the-art Review in business modeling
Two other models were proposed
The Public Service model
The Educational model
PULMAN Training Wrokshop, April 2003, Veria, Greece

26. Task 3.4 Economic Contexts Outcomes (…continued)
Description of work accomplished by other European projects, which developed relevant models
Selection of Business Models appropriate for cultural heritage
PULMAN Training Wrokshop, April 2003, Veria, Greece

27. Task 3.4 Economic Contexts Outcomes (…continued)
Other issues economically related to COINE were discussed
Employment perspectives of COINE
Discussion around the genealogy sector
Selection of Business Models appropriate for COINE
Based on the models chosen for cultural heritage
Flexibility in implementation dominated the selection process
PULMAN Training Wrokshop, April 2003, Veria, Greece

28. Task 3.5 Cultural Contexts Purpose
To establish contacts with cultural organizations
To capture the requirements of the local cultures
local history
language
social contexts, etc.
Provision of “scenarios of use” by each partner for every user
To provide a report on the above contexts
PULMAN Training Wrokshop, April 2003, Veria, Greece

29. Task 3.5 Cultural Contexts Outcomes
Scenarios Of Use:
Each scenario concerned a specific User
The aim was to “describe” the User in the best possible way
Provision of a list with the IT abilities of the User
Provision with information on the resources that are required to participate in COINE
Provision of some copyright information about each User’s Objects
PULMAN Training Wrokshop, April 2003, Veria, Greece

30. Task 3.5 Cultural Contexts Outcomes (…continued)
A report concerning the wide variety of bodies that encourage and enable the cultural inter-relationships over the World Wide Web
Organizations, initiatives and other national & European projects
MMU & UM provided information about several European initiatives
PULMAN Training Wrokshop, April 2003, Veria, Greece

31. Task 3.5 Cultural Contexts Outcomes (…continued)
Each partner provided information:
About any other cultural activities
Taking place place in their own country and/or
To projects in which their country is involved as a participant
About any national cultural portals
PULMAN Training Wrokshop, April 2003, Veria, Greece

32. Task 3.6 Analysis of End-User Requirements-Purpose
The analysis of the end-user requirements
The work was based upon the “scenarios of use”, developed during Task 3.5
The definition of the User target groups
The clarification of the end-User requirements,
Narrative templates
Metadata
Genealogical access
User accessibility to the System
PULMAN Training Wrokshop, April 2003, Veria, Greece

33. Task 3.6 Analysis of End-User Requirements-Outcomes
Two Reports
The first report was greatly based on the User scenarios. It defined:
The User target groups of the System
Ranged from Individuals to cultural groups and organizations
The kinds of Objects provided by each group
From handwritten texts and manuscripts to digital photographs, music and video.
PULMAN Training Wrokshop, April 2003, Veria, Greece

34. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
The definition of the User requirements
Narrative Publication and Local Context Requirements
Technical Abilities Requirements
Copyright and Security Requirements
Digitization Requirements.
PULMAN Training Wrokshop, April 2003, Veria, Greece

35. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
The Narrative Publication and Local Context Requirements
System functionality
The way that the Users would use the System in order to search and retrieve Narratives
Definition of a Narrative template
Publication processes
PULMAN Training Wrokshop, April 2003, Veria, Greece

36. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
Narrative Template
Title:
Creator:
Subject:
Publisher:
Date of Creation:
Identifier:
Version:
Language:
Schema:
Relation:
Is Version Of:
Coverage:
Spatial:
Temporal:
Copyright:
BEGIN Narrative   
Text Text Text Text Text Text Text <textual-link> Text Text Text <textual-link> Text Text
Text Text Text Text
<Object>
<Object-Link> <Object-Link> <Object>
<Object-Link> <Object>
Text Text Text Text Text Text Text Text Text Text Text Text Text <textual-link> Text Text Text
 <Object>
END Narrative
Metadata Area
Narrative Area
PULMAN Training Wrokshop, April 2003, Veria, Greece

37. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
Discussion concerning the ability of the System to support language locality and vocabulary control
Analysis of metadata issues
Provision of a general definition about metadata
Definition of a metadata element set for COINE
The qualified Dublin Core seemed the most appropriate (initially)
PULMAN Training Wrokshop, April 2003, Veria, Greece

38. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
Inclusion of genealogical database access functionality (briefly analysed)
Content management control
Definition of Control policies
Content selection policies should be defined on a local basis
PULMAN Training Wrokshop, April 2003, Veria, Greece

39. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
The Technical Abilities Requirements
Familiarization of the Users with the COINE environment
Ways to strengthen the participation of Users in the Publication, digitization and preservation of their Objects and Narratives
System Accessibility
Internet, WWW and ordinary Web Browsers
PULMAN Training Wrokshop, April 2003, Veria, Greece

40. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
The Copyright and Security Requirements
Legal and physical protection of the Users’ Objects and Narratives
Creation of license agreements
Specification of the level of exposure of the various Objects
Concealment of the real name of a minor author
Watermarking
PULMAN Training Wrokshop, April 2003, Veria, Greece

41. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
The Digitization Requirements
Hardware and software requirements for the digitization of the Users’ Objects.
image requirements (2 subcategories HW/SW)
audio requirements (2 subcategories HW/SW)
video requirements (2 subcategories HW/SW)
PULMAN Training Wrokshop, April 2003, Veria, Greece

42. Task 3.6 Analysis of End-User Requirements-Outcomes (…continued)
The second report contained a small guide to digitization
The Users could use this guide to aid the digitization of their Objects. Consituted of 3 sections:
image
audio
video
PULMAN Training Wrokshop, April 2003, Veria, Greece

43. Task 3.7 Multilingual Aspects Purpose
To provide the approaches, methods, tools and efforts relevant to the subject of multilingual information access and retrieval
The focus was on the use of thesauri
PULMAN Training Wrokshop, April 2003, Veria, Greece

44. Task 3.7 Multilingual Aspects Outcomes
Introductory Description of a new area:
Multilingual Information Access (MLIA)
Explores ways to access information in any language and is able to retrieve information across languages
Discussion of the issues of monolingual and multilingual retrieval
Discussion of the main approaches to the subject of multilingual retrieval:
Retrieval based on machine translation
Knowledge-based retrieval
Corpus-based retrieval
PULMAN Training Wrokshop, April 2003, Veria, Greece

45. Task 3.7 Multilingual Aspects Outcomes (…continued)
Report on the resources that provide efficient results for the MLIA
Tools
applications that perform functions required in MLIA
Language resources
linguistic resources, used in MLIA for the extraction of necessary information)
Examples of both categories were given
PULMAN Training Wrokshop, April 2003, Veria, Greece

46. Task 3.7 Multilingual Aspects Outcomes (…continued)
The COINE system is culture related
Special emphasis was given on specific areas
Art
History
Heritage
PULMAN Training Wrokshop, April 2003, Veria, Greece

47. COINE – Application Scenarios
A Town's History (ENNIS) – Ireland
The History Center of Thessaloniki – Greece
LLETRA (Virtual Space for Catalan literature) – Spain
PULMAN Training Wrokshop, April 2003, Veria, Greece

48. Scenario 1: Activities of a secondary education school of Thessaloniki
PULMAN Training Wrokshop, April 2003, Veria, Greece

49. Scenario 1: Activities of a secondary education school of Thessaloniki
PULMAN Training Wrokshop, April 2003, Veria, Greece

50. Scenario 1: Activities of a secondary education school of Thessaloniki
PULMAN Training Wrokshop, April 2003, Veria, Greece

51. Scenario 2: Activities of a primary school in Ambleside
PULMAN Training Wrokshop, April 2003, Veria, Greece

52. Activities of a primary school in Ambleside
PULMAN Training Wrokshop, April 2003, Veria, Greece

53. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE Workplan
WP4: Specification and Design
The user requirements analysis provided input for this task.
It consisted of a detailed functional specification and architecture design, which will form the baselines for the software development
PULMAN Training Wrokshop, April 2003, Veria, Greece

54. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE Workplan
WP5: System Build
It draws a series of application issues such as:
search facilities
publishing environment
user interface
toolkit of techniques and advice for setting up a COINE domain
PULMAN Training Wrokshop, April 2003, Veria, Greece

55. COINE – Technical Approach
A Publishing Platform
To provide the functionality for creating digital archives
A Resource Access Platform
To provide access to digital archives
PULMAN Training Wrokshop, April 2003, Veria, Greece

56. COINE Publishing Platform
PULMAN Training Wrokshop, April 2003, Veria, Greece

57. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE Access Platform
PULMAN Training Wrokshop, April 2003, Veria, Greece

58. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE Workplan
WP6: Demonstration Trials
Implementation and trials across different countries
Provision of the software, supporting documentation and short training
Documentation to define the scope and the end-users of the experiment
Extensive period of use of the system and a series of formal evaluations (in a structured manner)
Period of object and metadata capture and creation
Technical and end-user evaluations
Interoperation with domains
PULMAN Training Wrokshop, April 2003, Veria, Greece

59. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE Workplan
WP7: Exploitation Preparation
Market research and testing within the demonstration environments
More formal approach:
Competitor analysis
Technology profiling
PULMAN Training Wrokshop, April 2003, Veria, Greece

60. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE - Partners
Co-ordinator
-Manchester Metropolitan University (UK)
Technical Partners
-Fretwell & Downing Informatics Ltd (Sheffield)
-The National Microelectronics Applications Centre Ltd (Limerick)
Demonstrator Partners
-The Armitt Museum and Library (Ambleside)
- eircom Ennis Information Age Town ( Ireland)
PULMAN Training Wrokshop, April 2003, Veria, Greece

61. COINE – Partners (…continued)
Demonstrator Partners (…continued)
-Open University of Catalunya (Barcelona)
-University of Macedonia (Thessaloniki)
-Jagellonian University (Krakow)
PULMAN Training Wrokshop, April 2003, Veria, Greece

62. PULMAN Training Wrokshop, 12-16 April 2003, Veria, Greece
COINE – Web Site
PULMAN Training Wrokshop, April 2003, Veria, Greece