1. External Affiliate NetIDs
STEPHANIE Gentilin, MA, CCRA
Director, SCTR SUCCESS Center

2. The Need For a New Type of NetID
Majority of non-MUSC employed research staff need access to a limited number of MUSC research systems to perform study related activities
Demand for a faster, more streamlined, no-cost NetID process for non- MUSC study personnel
Improve security by limiting access to unnecessary MUSC systems
Document clear sponsorship of the NetID
Associates External Affiliates with a research protocol or project
Able to easily identify External Affiliate users within systems

3. Who is an “External Affiliate”?
Any Non-MUSC research personnel working under the direction of a MUSC Principal Investigator who, for study purposes, needs access to commonly used MUSC research systems
Community Partners
Off-campus Staff
Collaborators at other Institutions
NOT Research Monitors
Increasingly more common with community-based research projects

4. “Traditional” vs. External Affiliate NetIDs What’s the Difference?
External Affiliate NetIDs: Allows access ONLY to
eIRB
REDCap
SPARCRequest
CITI training
“Traditional” NetIDs via HR:
Allow access to ALL systems requiring MUSC authenticated access (e.g. Shibboleth)
Can receive an MUSC
Background check performed
Obtaining a “Traditional” NetID from HR always remains an option

5. Request Process for obtaining an External Affiliate NetID

6. What’s on the REDCap Form?
Required External Affiliate Information:
SPARCRequest ID#
First Name, Last Name
Date of Birth (required for authenticating people with the same name)
Address
Required Sponsor Information:
Attestation checkbox
Signature

7. Converting Existing Affiliate NetIDs
Follow the same process as requesting a new External Affiliate NetID
Submit SPARCRequest
Complete and submit REDCap form(s)
Existing NetIDs will be extended for 1 year
The NetID itself will not change
Instruct your Affiliates will be instructed on how to authenticate

8. Requesting an Extension
6 weeks prior to NetID expiration the sponsor of the External Affiliate NetID will receive reminder from OCIO to request extension if required
will contain a link to SPARCRequest and REDCap form requesting extension of NetId
Renewed NetIDs will be activated for 1 additional year

9. Your Responsibility as a Sponsor
Associate the External Affiliate NetID request to a protocol or project in SPARCRequest
Any study staff with “Request/Approve Services” rights on a SPARCRequest protocol or project as delegated by the PI may request an External Affiliate NetID.
Remind affiliates to activate new accounts within 60 days
Instruct affiliates to select “MUSC External Affiliate” option on the WAYF screen in order to authenticate into the system (Beginning June 1st).
Request annual extension via SPARCRequest and REDCap if appropriate
Communicate any changes in sponsorship as appropriate

10. Key Points Affiliate must activate his/her NetID within 60 days
Instructions and links included in notification
eIRB account registration auto created
Identified in eIRB system as “MUSC-External Affiliate”
NetIDs automatically expire in 1 year unless request to extend expiration date is submitted by sponsor
Obtaining a “Traditional” NetID from HR always remains an option

11. eIRB WAYF Login

12. REDCap and SPARCRequest WAYF Login

13. CITI – MIAMI WAYF Login

14. Acknowledgements Lynn Veatch Vanna Vignesh Leslie Bell
Christine Williamson
Karen Jesemer
John Imholz
John Clark
Randall Alexander
Sherly Roy Yesudhas
Brigette White
Gayathri Parthasarathy
Mitchelle Morrison
Leila Forney
Andrew Cates
Wenjun He
Kyle Hutson
Erin Quigley
Stephanie Oppenheimer