1. Reporting and Recording College Delivered Dual Credits using PowerSchool
October 2016

2. Goals Seamless Transition to Post-secondary
Increase Completion of OSSDs

3. Target Groups for Dual Credit Programs

4. 2014-15 Dual Credit Program Provincial Results
Number of Participants: 19,958
% of Seats Filled:
92%
Retention: 89%
Success: 91%

5. Dual Credit Approaches
Secondary School
College Campus
College Course
Team-taught
and Level 1 with College Oversight
Team-taught Level 1 Apprenticeship
College-delivered College Course
College-delivered Level 1 Apprenticeship

6. Who Needs to be Involved in Your Board?
Board SMS Lead
Board OnSIS Lead
Guidance Counsellors and
School Support Staff
Board OYAP Coordinator
Board
Dual Credit/
SCWI Lead
Board Regional Planning Team Representative

7. Key documents

8. College-delivered dual credits
Students take a college course or Level 1 apprenticeship (OYAP) program delivered by a college professor.
Credit is recorded on the college record using college course codes
Credit is also recorded on the OST using a special dual credit course code assigned by the Ministry of Education.
(Dual Credit Policy p.7)

9. College-delivered dual credits
Maximum of 4 can count as optional credits towards the OSSD
Cannot be used as substitution for compulsory courses.
External music credits are included in the 4 credit maximum
(Dual Credit Policy p. 8)

10. College-delivered dual credits
If a student earns more than 4, only 4 will show on the OST; all will show on the provincial report card.
The process is outlined on page 12 of the OST manual

11. College-delivered dual credits
Assessment and evaluation are the responsibility of the college instructor
Growing Success does not apply
(Dual Credit Policy p. 19)

12. College-delivered dual credits
Codes end with “4T” for college courses, “4Y” for level 1 apprenticeship (OYAP)
Be sure to select the right college.
The same code may be used by more than one college. The passing grade may vary

13. College-delivered dual credits
For college courses, selecting the correct code will ensure that the name of the college, the college course title and the college course code appear correctly on the OST.
The correct passing grade will be assigned
Students must achieve the passing grade in order to earn a secondary school credit
(Dual Credit Policy p. 15)
(Dual Credit Policy p. 19)

14. College-Delivered Dual Credit Course Codes
Same Code, Different Colleges
College-delivered Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs
Ministry Course Code
Credit Value
College Course Title
College
Passing Grade
HBB4T
1.00
DURHAM C: Introduction to Psychology – An Applied Science GNED1106
Durham 50
FLEMING C: Introduction to Psychology SOCI36
Fleming
GEORGIAN C: Introduction to Psychology PSYL 1001
Georgian
MOHAWK C: Introductory Psychology PSYC SS156
Mohawk
SAULT C: Introduction to Psychology PSY102
Sault

15. College-Delivered Dual Credit Course Codes
Same Code, Different Passing Grade
College-delivered Dual Credit Course Codes for use in Approved School/College/Work Initiative (SCWI) Programs
Ministry Course Code
Credit Value
College Course Title
College
Passing Grade
IBK4T
1.00
ALGONQUIN C: Computer Applications DAT2004
Algonquin 50
CONESTOGA C: Computer Software Applications COMP1065
Conestoga 55
DURHAM C: Computer Literacy COMP1010
Durham
GEORGIAN C: Microcomputer Applications COMP 1003
Georgian
SENECA C: Introduction to Computer Applications ICA001
Seneca 70

16. OST Showing College-delivered
College Course
Date
Year Month
Course Grade
Course Title
Course Code
Percentage Grade
Credit
Compulsory
Note 12
CONESTOGA C: Basic Camera Theory DMED1370
TGL4T 74
1.00
CONESTOGA C: Basic Design B ARTS1010
AEF4T 50
The passing grade for AEF4T at Conestoga is 55%. Since the student did not achieve that grade, he does not receive a credit, even though his mark is above 50%.

17. The Ontario Student Transcript Manual, 2013
See sample 9, page 36

18. Adding a college delivered dual credit course

19. All Dual Credits ending in 4T or 4Y are entered into PowerSchool by Data Services at the COURSE level with the Institution type attached (see Example 1). There may be different institutions offering the same course, so it is imperative that you choose the correct course based on where the student is taking the course, i.e. Mohawk, Fanshawe, etc.

20. At the SECTION level, the SAS secretary should be using the appropriate course with institution type and entering (under Provincial Information) as follows (see Example 2).
                Class Type – Regular
                Delivery Type – Regular

21. Check for Accuracy Create a test transcript.
Make sure that the correct college name appears for college-delivered dual credit courses (XXX4T)
If team-taught wasn’t correctly flagged in previous years, it’s possible to go to their historical grades, and put the checkmark on Team Taught Dual Credit Note Flag,  which will show the relative course with (Dual Credit) and a T in the notes section of the transcript denoting Team Taught.  

22. Class with No Educator
If the school does not have an educator to assign to the course, then under Provincial Information at the Section level, Class Type, External Educator could be used.

23. Reporting to OnSIS through “Class Enrolment”
College-delivered dual credit classes can be created without an educator if necessary
Ensures consistency of report card, OST, transmission to OCAS and OUAC
Allows tracking of credits earned vs credits attempted
Courses count towards student’s FTE

24. Reporting to OnSIS through “Other Credits”
Courses could be missed in transmissions to OCAS
Doesn’t generate dual credit teacher funding through the GSN

25. Reporting to OnSIS through “Other Credits”

26. Delivery Type

27. Resources Webinar will be posted on scwi.ca and on osca.ca
Dual Credit Programs 2013
Ontario Student Transcript Manual 2013

28. Questions? Phil Hedges, Ministry of Education 
Sonja Vandermeer, School College Work Initiative