1. AYSO Region 894
Board Meeting
October 22, 2016

2. Our Vision
To provide world class youth soccer programs that enrich children’s lives.

3. Our Mission
To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies.
Everyone Plays
Positive Coaching
Balanced Teams
Good Sportsmanship
Open Registration
Player Development

4. Agenda Previous Minutes Open Vol Positions Training Matrix Calendar
Financial Status
Open Vol Positions
Field Status
Field Managers
Training Matrix
VIP Status
Calendar
EXTRA
Action Items
RC Nom Com
Administrative Updates
Division Coordinators
Function Updates
New Business
Fall Registration

5. Previous Meeting Minutes Review/Approval

6. Open Volunteer Positions
Fields Administrator
Regional Coach Trainer
Publicity/Marketing Coordinator
Regional Auditor

7. Soon-to-be Open Volunteer Positions
Registrar
Referee Administrator
Webmaster (transition to Blue Sombrero)
Secretary
Area Director

9. Training Opportunities
Blue Sombrero/Safe Haven Update Webinars
Thursday, October 20th, 7:30 pm to 9:00 pm CDT
Wednesday, October 26th, 7:30 pm to 9:00 pm CDT
Wednesday, November 2nd, 7:30 pm to 9:00 pm CDT
Thursday, November 3rd, 7:30 pm to 9:00 pm CDT
December Management/Instructor/Assessor Camp – December 2-3

10. Calendar Date Event Sep 17 Game 5 Sep 24 Game 6 Oct 1 Game 7 Oct 3-7
Fall Break
Oct 8
No Games (Fall Break)
Oct 15
Game 8
Oct 22
Game 9
Oct 24-30
Regional Tournament
Nov 5-6
U10-U14 Area Tournament (Huntsville)
Nov 12-13
U16-U19 Area Tournament (Monrovia/East Limestone)
Nov 19-20
State Tournament (Madison)
Jan 10, 2017
Board Meeting

11. Action Items Description Assigned to Due Date Status
safety information to parents
John
September
Complete
Check fields and goals
Rod M
March
In Progress
Use MMS field and football field for area tournament U16-U19?
Cindy
Do some analysis about the registration numbers to see if we need to focus on a division or identify another issue
Rod E
Send with the list of volunteers for the board to approve
Meagan
Order Metals
???
October
New
Complete Annual Report for Board
Rebecca
August
Complete Region Audit
Resolve Issues with Bank Account access
Send $75 to Calvary for sprinkler repairs
Finalize Regional Tournament schedules
John/DCs
Investigate “MMS Northside goal has a loose post”

12. Administrative Updates

13. U16-U19 Area Tournament Meagan is heading up our activities
Had planning meeting with Region 914
Good Shepherd reserved, November 10th

14. Registrar
Tiffney Etzel

15. Safety Director
Rod Merritt

16. Treasurer
Rebecca Hammer

17. CVPA
Meagan Ottum

18. Coach Administration
Peter McCoy
Curtis Walker

19. Referee Administration
Chris Boyer / Aaron Luchini
Dowling Bowman
Douglas Vechinski

20. Equipment
Van Sullivan

21. Uniforms
Beth Sullivan

22. Vacant (John filling in)
Fields
Vacant (John filling in)
Cindy Vechinski

23. Field Status Need to fertilize and probably do soil testing
Hope: Sprinkler Zone 1 not working
Calvary: Sprinklers have been fixed and replaced – still need to pay Calvary $75.00
Goal broken on Harvest Baptist – repaired good enough to use, but will need to be replaced

24. Field Status (cont)
Managers - all fields have at least one, lines are mostly getting painted, the net maintenance is hit and miss.
Most of Crosswinds treated for Fire ants, Hope treated for Armyworms, MMS will be treated by MMS for Armyworms.
The fields have not been fertilized at all this year (except I think Calvary Baptist & maybe Endeavor have people that treat them).

25. Field Managers U5/U6 – Becca Richardson (was Sheri Roberts)
U8 – Scott Wotell
U10 – Shannon Gross & Robert Pittman
U12 – Allan Fegenbush & Kurt Bratier
U14 – Claudia Glasgow
U16/U19 – Meagan Ottum

26. VIP
Angela Southern

27. EXTRA
Chris Steely

28. RC Nominating Committee
Chris Boyer
Meagan Ottum
Lee Raum

29. Division Coordinators

30. Division Coordinators
U5 – Aaron McNully
U12G – Alison Wade
U6 – Aaron McNully
U14B – Rachel Stewart
U8B – Dex Edwards
U14G – Rachel Stewart
U8G – Yvonne Sanderson
U16B – Jonathan Brinson
U10B – Chris Steely
U16G – Jonathan Brinson
U10G – Jeff Salas
U19B – Peter McCoy
U12B – Jeff Salas
U19G – Van Sullivan

31. New Business

32. Review Action Items