1. SPS YETS 2015/2016 Planning meeting (No.14) 03/02/16
David Mcfarlane
EN-MEF D.Mcfarlane

2. Lift Maintenance February 2016
EN-MEF D.Mcfarlane

3. Water Availability
For information the following circuits are now in service:
BA1 – Beam Transfer (TT10) and Power Converters running. Main Magnet small recirc. pump running
BA2 – Main Magnet, Beam Transfer (TT20), Power Converters, Beam Dampers, Beam Dump running. Septa is available when user is ready
BA3 & BB3 – still refilling circuits
BA4 – Main Magnet and Power Converters running. Septa is available when user is ready
BA5 - Main Magnet and Power Converters running
BA6 - Main Magnet, Beam Transfer (TT60), Power Converters, Beam Dump running. Septa is available when user is ready
Work on chilled water controls will effect the Septa circuits at BA2 and BA4 and the RF Cavity circuit at BA3

4. Test AUG/ Access Tests (Access will be blocked)
Location
AUG test
Access tests
SPS
17th December (06:00 to 07:00)
18th December
(15:00 to 17:00)
BA1
11th February
1st February (AM)
BA2
19th January
1st February (PM)
BA3
12th February
2nd February (AM)
BA4
ECX4
TAG42
13th January
2nd February (PM)
3rd February (AM)
3rd February (PM)
BA5
ECX5/ECA5
8th February
4th February (AM)
4th February (PM)
BA6
20th January
5th February (AM)
BA7
TT61
4th February
8th February (AM)
8th February (PM)
BA80
23rd February
9th February (AM)
EN-MEF D.Mcfarlane

5. Access tests on the 17th/18th Feb
Pour les tests du système d’accès les 17 et 18 février, il sera nécessaire de remettre l’accès avec clé en fonction.
Pour les tests du 17/02 je prévois de remettre l’accès avec clé le 16/02 à partir de 16H30 au BA7 et au TAG42.
Pour les tests du 18/02 je prévois de remettre l’accès avec clé le 17/02 à partir de 15H (BA1, BA2, BA3, BA4, BA5, BA6, ECX4, ECX5).
Il ne sera pas nécessaire de revenir au mode d’accès général car OP ferme la machine le 19/02 - Patrouille).
Est-il possible d’avoir ces points libres (vide de personnel) à partir de ces horaires ?
EN-MEF D.Mcfarlane

6. Magnet change campaign
Position
Sextant
Aimant sorti
Nouvel aimant
date installation
51330 5-
MBB 44
MBB 199
05/01/2016
32810 3+
QF 87
QM 165
06/01/2016
40930 4-
MBB 83
MBB 289
22430 2+
MBA 244
MBA 162
07/01/2016
22670
MBB 82
MBB 088
22830
MBA 301
MBA 159
12510 1+
QD 152
QM 140
08/01/2016
10810 1-
QF 53
QM 155
11/01/2016
10110
QD 173
QM 158
53510 5+
QD 127
QM 027
12/01/2016
62210 6+
QF 3
QM 018
10850
MBA 5
MBA 354
14/01/2016
10130
MBB 381
MBB 235
42230 4+
MBA 97
MBA 179
15/01/2016
210706
MDSV 007
10/02/2016
211606
QTS 053
EN-MEF D.Mcfarlane

7. Access into ECA5
After discussion between BE-safety Unit, GS-ASE and E. Carlier, it was decided that following your transparencies on ECX5/ECA5, after week 2 (4th Jan.2016, shielding will be removed) until end of YETS 15/16, all people who must enter in ECA5 will access by BA5. In order to keep the patrol and the integrity of the area safe, the lift in ECA5 should not be used during this period, only for evacuation. By accessing through BA5, we can guarantee that people are registered and they have their SPS safety courses. A security panel with a chain should be installed at the bottom of the lift : "Do not use the lift, only for evacuation" by the TSO (Franck Bais) If one of the 3 ECA5 doors at the top of the cavern is forced, the CSA will re-arm it at the end of the day.
EN-MEF D.Mcfarlane

8. ECX5/ECA5 Week 6 (1st to 5th Feb)
Area closed to everyone except EN/EL
EN/EL will be working with 2 shifts. From 06:00 hrs to 22:00 hrs
EN/EL
De-cabling works in ECX5 and LSS5
(below passageway)
EN/HE
Start to remove waste via ECA5 if needed.
To check with GS/SE to make sure the floor is dry.
EN-MEF D.Mcfarlane

9. ECX5/ECA5 Week 7 (8th to 12th Feb)
ECX5 & LSS5 open
EN/EL & EN/MEF
Removal of scaffolding
EN/MEF
Transport of scaffolding from BA6.
EN/HE
Re-install shielding wall
NO Access into ECA5 & BB5 except for transport.
EN-MEF D.Mcfarlane

10. ECX5/ECA5 Week 8 (15th to 19th Feb)
ECX5 & LSS5 open
DGS/RP
Re-install RP monitors PAXU501/502 (Fri)
GS/SE
Paint floor with resin.
NO Access into ECA5 except for EN/HE & GS/SE.
EN-MEF D.Mcfarlane

11. Patrick VALLET EN/HE/HH
TRANSPORT PLANNING
TT20
SPS ring
Monte- charge : BA2,BA3,BA6
Vendredi 05/02 apres-midi
1/ Descente du ZS de rechange au BA3
BA3
2/ Transfert du BA3 au BA2
Stockage en bas du TT20.
( liberer le passage )
BA2
BA4
Mardi 09/02 :
Echange du ZS pos 4
BA1
ECX4
TT60
BA5
BA6
ECX5
TT10
TT40
Patrick VALLET EN/HE/HH

12. Patrick VALLET EN/HE/HH
TRANSPORT PLANNING
TT20
Mardi 09/02 apres-midi
1/ Descente des aimants de rechange au BA3
BA3
2/ Transfert du BA3 au BA2
Stockage en bas du TT20.
BA2
BA4
BA1
TT60
ECX4
BA5
BA6
ECX5
TT10
TT40
Patrick VALLET EN/HE/HH

13. Patrick VALLET EN/HE/HH
TRANSPORT PLANNING
TT20
Mardi 09/02 apres-midi
3/ Transfert du tank ZS BA3
Stockage dans le monte-charge.
( laisser le passage libre )
BA3
Interdiction de se servir du
Mte-charge du BA3
BA2
Mercredi 10/02 tot le matin
3/ Transfert du tank ZS du BA3
Stockage Bt 955.
BA4
BA1
TT60
ECX4
BA5
BA6
ECX5
TT10
TT40
Patrick VALLET EN/HE/HH

14. Patrick VALLET EN/HE/HH
TRANSPORT PLANNING
TT20
Mercredi 10/02
Transfert des aimants au BA3
( liberer le passage )
Remonter des chariots potence par le BA2
BA3
BA2
BA4
BA1
TT60
ECX4
BA5
BA6
ECX5
TT10
TT40
Patrick VALLET EN/HE/HH

15. Patrick VALLET EN/HE/HH
TRANSPORT PLANNING
TT20
Semaine 5 et 6
Transfert échafaudage de ECX5
Au BA6.
ECA5 Evacuation des câbles et du matériel.
BA3
BA2
BA4
BA1
TT60
ECX4
BA5
BA6
ECA5
ECX5
TT10
TT40
Patrick VALLET EN/HE/HH

16. Planning
EN-MEF D.Mcfarlane

17. SRRs and ECRs: status for SPS
ECR - EDMS:
“Rename of standard vacuum chambers in SPS ring”
Author: J.A. Ferreira Somoza (TE/VSC)
Schedule: starting in 2015 (?) (mostly CAD and databases work)
EDMS Status: In Work  Document being prepared?.
ECR - EDMS:
“Change of Layout Names for Beam Position Detectors in TT41”
Author: L. Jensen (BE/BI)
Schedule: Q
EDMS Status: Under Approval  Deadline:
Sonia Bartolomé EN-MEF-DC

18. SRRs and ECRs: status for SPS
ECR - EDMS:
“Removal of Helium 2K Pumping Units from the Alcove Region of SPS Point 4”
Author: G. Vandoni (BE/RF) et al.
Schedule: YETS
EDMS Status: Released ( )
ECR - EDMS:
“Installation of a Cherenkov Detector in TT20”
Author: S. Montesano (EN/STI)
EDMS Status: Released ( )
Sonia Bartolomé EN-MEF-DC

19. SRRs and ECRs: reminder
All changes to the machine that will impact the beam shall be documented by SRRs/ECRs:
SRR: Space Reservation Request (“light ECR”)
ECR: Engineering Change Request
Templates available on:
MS Word: ‘New’ ‘My Templates’ SPS
To be sent to: or
Sonia Bartolomé EN-MEF-DC

20. Contractor's visit to the SPS tunnel during YETS15-16.
If you have an external company that you would like to take into the SPS in order to prepare for some future works, then all the information you need do organise this can be found in the following document:
EN-MEF D.Mcfarlane

21. Access rights and safety equipment
Everyone who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
CERN Safety Introduction.
Electrical Safety Awareness. (19 choices)
Self Rescue Mask Training. (4 choices)
CERN – Beam Facilities.
SPS – Machine.
The correct access authorisation (via EDH).
Zone Code “SPS” for access into the SPS
Zone Code “NA_TARG” for access into BA80
Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL”
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns)
PLEASE CHECK THAT YOUR ACCESS RIGHTS DO NOT EXPIRE AT THE END OF THIS YEAR!!!!
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT.
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre.
All contractors must all have a company passive dosimetre!!!
Helmet plus Light.
Please note that personnel are not allowed to work in the tunnel alone!!
EN-MEF D.Mcfarlane

22. Important Contacts CSA - 62511 Useful Contact Numbers
SPS Coordination Team
David MCFARLANE
Franck BAIS –
Control Room
SPS CCC – 77500
TI CCC – 72201
CSA RP
Christophe Tromel –
Angelito Herve –
Nadine Conan (BA1) –
Kurt Weiss (BA7)
EROS Engineering Referent for Operational Safety
Emmanuel Paulat –
John Etheridge
EN-MEF D.Mcfarlane

23. BA1
David, Tu peux demander à qui appartiennent les armoires POWER ELECTRONICS au BA1 , dans le faux plancher en dessous de ces armoires il y a des cloisons en bois . Je ne comprends pas pourquoi !!! Merci, F.
EN-MEF D.Mcfarlane

24. BA1
Merci de faire enlever cette palette au bat.133 qui se trouve depuis longtemps sur le parking du BA1 !
EN-MEF D.Mcfarlane

25. A.O.B.
EN-MEF D.Mcfarlane

26. Useful websites Link to SPS planning meetings on INDICO
Link to the SPS planning in EDMS
Roadmap: Schedule beyond LS1
Next meeting
10/02/2016
EN-MEF D.Mcfarlane

27. EN-MEF D.Mcfarlane