1. East Central ISD January 2015
TELPAS Reading 2015
East Central ISD
January 2015
*This training does not replace your responsibility to read and
follow all manuals and supplements*

2. The Testing Window Online Reading Grades 2-12 Grades 1-2
March 16 – April 8
Grades 1-2
Reading is Rated Holistically
Campuses schedule date and
time of testing within the window

3. Who tests?
ALL students K-12 who are identified as LEP including parent denials are required to participate in TELPAS
Exceptions:
ARDs in conjunction with the LPAC may determine that a student receiving Special Education services should not be tested in one or more domain of TELPAS. Participation should be considered on a domain by domain basis.
Students who enroll on or after March 16 will only take the online reading test (contact the Testing Office for confirmation if test is needed)

4. Principal’s Responsibilities
Ensure that test security is maintained
Oversee the implementation of the test administration process as stated in the District and Campus Coordinator Manual (DCCM)
Establish in conjunction with the CTC, test administration processes specific to the campus
Oversee the training of campus personnel in cooperation with the CTC
DCCM S-18

5. CTC Responsibilities Read and adhere to all manuals
Attend required coordinator training sessions
CTC and campus principal are responsible for test security and confidentiality on the campus
Supervise and actively monitor testing
Be the campus contact for all questions about testing
Report testing irregularities and security violations immediately to the district testing coordinator
Compile required documentation and turn in to testing office

6. CTC Responsibilities
Identify and train Online Test Administrators by March 6
Train appropriate personnel to enter/verify student information in TAMS (data can be entered by the CTC)
Ensure computers have been checked for TestNav capability
Ensure that all students are identified and tested
Oversee the implementation of validity and reliability
Report any suspected violation of test security to the DTC

7. Enter Ratings
If a student will not be rated in a domain, one of the following codes must be used:
Code
What it Means
Information E
Extenuating Circumstance
Documentation of the reason must be maintained on campus X
ARD Decision
Decision is made student by student and domain by domain
*decision for a student not to participate in all 4 domains should be rare

8. Building Sessions in TAMS
CTCs will enter student ratings in TAMS
Creating Rating Entry Groups (page 38 Rater Manual)
Students will need to be assigned in sessions for the online reading test
Creating Online Reading Sessions (page 15 Reading Manual)
Deadline for sessions built & students entered is March 6

9. Administering the Online Reading Test

10. TELPAS Reading TELPAS Reading is an online assessment
Administered to all LEP students 2nd-12th (including denials)
All students must be tested within the testing window
If students are absent on their scheduled day, they must be moved into a makeup session
The TEA expectation is that we test every eligible student within the TELPAS assessment window

11. Reading Test Window April 6-April 8
CTCs must ensure all ratings, demographic information (including Years in US Schools), special circumstance information and score codes have been entered

12. Preparing for the Test
Ensure students participate in the TELPAS tutorial (if new to TELPAS)
Train online test administrators by March 6 (sign oaths)
Run a system check for TestNav
Create online test sessions and assign students to sessions in TAMS (by March 6)
Print Student Authorization Forms (secure material)

13. Tutorials to Prepare Students for online TELPAS Reading Testing
Tutorials are required for students NEW to TELPAS
TELPAS Tutorials
Tutorials are about how to use the computer not necessarily the type of test questions

14. TELPAS Reading Training
Reading Test Administrators must be trained and sign their specific oath
Test administrator MUST read the TELPAS Reading Test Administrator Manual

15. Reading Test Administrator Responsibilities
Guide students through launching and starting the online test
Maintain test security and confidentiality
Manage breaks /interruptions
Attend training and sign oath
Ensure proper test procedures
Start & monitor test sessions
Read manual and be familiar with test directions
Reading Test Administrator can be:
Rater
Certified Teacher

16. Testing Environment
At least one trained administrator for every 30 students
Computer monitors prepared to discourage students from viewing each other’s monitor
Bulletin boards and instructional displays that might aid students during testing must be removed or covered
The testing room should be quiet, well lighted, comfortable, with enough space to work
“Testing-Do Not Disturb” sign posted outside the testing room

17. Testing Procedures
Seating chart is completed to include student names, locations, and test administrator information
The test is untimed
Work stations are cleared of books and other materials
Student MUST remain seated and no talking while testing
Each student must be allowed to work at his or her individual speed
NO reference materials are allowed
TELPAS Reading Manual page 20

18. Testing Procedures
Allowed to use scratch paper, but all scratch paper must be turned in to the campus coordinator after testing
Active monitoring during the test session
After students have finished, they may read or leave the room
BEFORE a student who has finished testing leaves the room, test administrator must ensure the student’s test is in “Submitted” status
IMMEDIATELY after testing, turn in all test materials and sign the bottom portion of the reading test administrator oath
TELPAS Reading Manual page 20

19. Other Testing Issues Answering student questions
Computer monitor glare
Student breaks
Lunch
Cell phones
Emergencies
Changing rooms
TELPAS Reading Manual pages 21-22

20. Student Authorizations
Generate and print Student Authorizations
Go to the Session Details screen
Click the Authorizations link and select the “Detail View”

21. Starting a Test
A test session MUST be started before any students can log in to TestNav and begin the test. A test session does not start until the TEST ADMINISTRATOR clicks the Start button on the Session Details screen, regardless of the scheduled start time and date.
TELPAS Reading Manual page 23

22. Launching the Test (2nd-5th)
Before students in GR 2-5 can begin the test, TestNav must be launched on each student’s computer, and the login ID and test code found on each Student Authorization Letter MUST be entered by the Test Administrator
DO NOT log in a student that is not present and in front of a computer
Directions for test administration start on page 32
TELPAS Reading Manual page 31

23. Launching the Test (6th – 12th)
Test administrators guide students through the login process for GR 6-12
Students must have Student Authorization sheets in order to log in
TELPAS Reading Manual page 37

24. Monitoring Sessions Session Details screen STATUS:
Periodically click Refresh
Real-time test status
STATUS:
Ready
Active
Exited
Resumed
Resumed-Upload
Completed
Marked Complete
TELPAS Reading Manual page 24

25. Session Status
Student can click on the “X” at the top right hand corner of the screen then select “Finish Later”

26. Resuming a Student’s Test
If a student exits TestNav---
Return to Session Details and select the checkbox next to that student’s name
A resume checkbox is only available if that student’s status is Started, Exited, or Resume
Click the Resume Test button to resume all students you checked
Students launch TestNav and login using same Login ID and code from authorization letter
TELPAS Reading Manual page 25

27. Stopping a Session
Ensure each student’s status is Completed or Marked Complete on the Session Details screen
Click the Stop button to stop the test session
Move ABSENT students into a make up session before “Stopping a Session” (page 17 Reading Manual)
Call us if you have questions/concerns
TELPAS Reading Manual page 25

28. Once students click Final Submit the test is automatically scored
Verify Score Codes
Once students click Final Submit the test is automatically scored A
Absent
Student was absent throughout the entire testing window (should be rare) X
ARD Decision
Student does not participate in reading test based on the disability and was determined by the ARDC in conjunction with the LPAC O
Other
Student experienced illness or a testing irregularity during testing

29. Verify Score Codes “Do Not Score”
On the Session Details screen select student’s name
Click Edit button
Select Reading “Do Not Score” Score Code
A designation must be selected (A, X, or O)
If a student withdrew during the testing window, DO NOT mark a student “Do Not Score”- take them out of the session
TELPAS Reading Manual page 27

30. TELPAS Additional Data Collection
Information on page T-31 of the 2015 District and Campus Coordinator Manual
Required to be submitted for ELLs in grades 1–12 with special circumstances that cause extenuating needs
Identifying ELLs with extenuating needs will allow—
districts to better monitor and adjust instructional interventions and evaluate effectiveness of instructional programs
the state to inform and evaluate ELL assessment and accountability policies

31. Special Circumstance Students With Interrupted Formal Schooling (SIFE)
Attend school in the U.S., withdraw and leave the U.S. for a period of time, and return to the U.S.
Gaps in schooling (in the U.S) significantly affect growth in English and learning of subject matter
Once coded as a SIFE always coded as SIFE

32. Special Circumstance Disabling Condition
This disabling condition significantly affects growth in second language acquisition and academic achievement
(Should be determined by the ARD in conjunction with the LPAC)

33. Verify Years in U.S. Schools
Start with grade 1
Follow 60 Day Rule- ELLs enrolled for 60 consecutive days in a school year for that school year count as one year in the calculation of years in US Schools. Therefore, ELL students enrolling within the last 60 school days of a year will be considered to be in their first year for the following year.
Years in U.S. schools are important because they are used to determine accountability performance requirements for AYP and the Progress Measurement

34. Unique Situations Newly enrolled LEP student:
If LEP from another Texas school they are LEP
If newly enrolled, student is not LEP until the LPAC has been held
A student that enrolls during the reading window must be registered in TAMS with the school and added to the test session. Contact Testing Department to confirm that the student needs to test
Students that un-enroll during the window, that have not tested, must be removed from the test session and unregistered for the test

35. Reduce the risk of having an irregularity!
Before the test administration:
Emphasize importance of training and reading manuals
Account for all test materials
Ensure proper storage of materials
Verify accuracy of student information
Verify testing requirements for students receiving special education services

36. Questions?