1. Exploring Microsoft Word 2003
Chapter 2: Gaining Proficiency: Editing and Formatting
Robert Grauer and Maryann Barber
Committed to Shaping the Next Generation of IT Experts.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

2. Moving and Copying Text Terms to know
Cut
Copy
Paste
Paste Special command
Office clipboard
under Edit menu
Undo
Redo
The Cut command removes the selected text and places it on the clipboard. The Copy command places a duplicate of the selected text on the clipboard. The Paste command puts the contents of the clipboard into the document. Move or copy information using drag-and-drop editing. Select the information, and then use the right mouse button to drag the selection to the new location. The Office/Windows Clipboards are temporary storage areas available to any Windows application. The Undo command reverses the effect of previous commands. The Redo command reverses the last command that was undone.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

3. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Find Command
Search text
Case sensitive
Whole words only
The Find command locates a designated character string and optionally replaces it with different characters. The Replace command locates a designated character string and replaces it with different characters. The Selection bar is a blank column at the far left of the document window. Use the selection bar to select a line, paragraph, or the entire document. A case-sensitive search finds word matches only if the words are exactly the same with respect to uppercase and lowercase letters. A case-insensitive search finds word matches regardless of the use of uppercase and lowercase letters. The automatic replacement substitution is made automatically when executing a Replace command. The whole-word replacement replaces only entire words, not parts of a word, when executing a Replace command.
under Edit menu
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

4. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Replace Command
Search text
Replacement text
Selective replacement
Automatic
replacement
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

5. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Go To Command
Go to what
Enter page number
Click Go To
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

6. The View Menu and Zoom Command
Zoom box
Two page display
Print Layout View button
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

7. Typography: Terms to Know
Typeface (font)
Times New Roman
Arial
Courier New
Serif typeface
Sans serif typeface
Mono-spaced typeface
Proportional typeface
Type size
Point size
Format Font command
Typography is the process of selecting typefaces, type styles, and type sizes. Typeface is a complete set of characters with the same general appearance. Times New Roman is a popular serif typeface supplied with Window, while Arial is a popular sans serif typeface; both are proportionally spaced typefaces. A serif typeface is a typeface with serifs (cross lines at the end of the main strokes of each letter). Finally, a sans serif typeface is a typeface without serifs (without cross lines). Courier New is a monospaced typeface supplied with Windows. A monospaced typeface uses the same amount of space (width) for every character, while a proportional typeface allocates space according to the width of the individual character. A font (as the term is used in Windows) is a specific typeface in a specific style. Type style refers to the variations in the typeface, such as boldface and italics. Type size refers to the vertical measurement of the typeface and is specified in points. The Format Font command allows you to select the typeface, size, and style of the text in a document.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

8. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Format Font Command
Typeface
Type size
Type style
Font color
Special effects
Preview pane
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

9. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Page Setup - Margins
Margin tab
Select Orientation
Margin settings
Preview box
The Page Setup command found on the File menu lets you change margins, paper size, orientation, paper source, and/or layout. Portrait Orientation shows and prints a vertical orientation of the page, such as in portrait photographs. Landscape orientation shows and prints a horizontal orientation of the page, such as in a landscape painting. Inserting a page break allows you to go to the top of the next page. A soft page break is created by the word processing application, and a hard page break is inserted by the user and will send the insertion point to top of the next page.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

10. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Page Breaks
Soft page break
Hard page break
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

11. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Paragraph Formatting
Spacing
Alignment
Line Spacing
Indents
The Format Paragraph command allows you to specify the alignment, indentation, line spacing, and pagination for the selected paragraph(s). Alignment is the horizontal positioning of the text on the page. Text can be left aligned, right aligned, centered, or justified. An indent is the distance between the text and the margin. Paragraphs can be indented (moved in) so they have a different margin from the remainder of the document. Left indent moves the paragraph in from the left margin of the document. Right indent moves the paragraph in from the right margin of the document.
A special indent is a special type of indentation different from the left or right indent. The two types of special indentation are first line and hanging. A first line indent left indents only the first line in the paragraph. A hanging indent indents all but the first line of the paragraph.
A tab stop is a measured position to align text at a specific horizontal location. Tabs can include leader characters – a character (typically dots or hyphens) that is used to draw the reader’s eye across the page. It is usually used in a table of contents list. Hyphenation determines the hard break of longer words. Finally, line spacing determines the space between the lines in a paragraph. Common line spacing is single or double.
Preview box
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

12. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Line and Page Breaks
Keep lines together
Window/Orphan control
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

13. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Hyphenation
Tools Menu + Language command
Options
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14. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Borders and Shading
Borders tab
Line style
Line color
Line width
Click for bottom border only
Additional line styles
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

15. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Column Formatting
Preset column specifications
Spacing between columns
Column formatting enables you to create columns within your document. The columns can be of equal or different size, and you can also place a line in between your columns.
Column width
Preview box
Exploring Office 2003 Vol 1 2/e - Grauer and Barber