1. Microsoft Official Academic Course, Microsoft Word 2013
Microsoft Powerpoint 2013
Lesson 3
Working with Text
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

2. Basic Text Formatting Tools
Most of PPT basic text formatting tools are found on the Home tab of the Ribbon.
There are two groups of text formatting tools on the Ribbon:
Font Group
Paragraph Group
These groups allow you to fine-tune the text on your slides.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

3. Formatting characters:
Formatting refers to the appearance of text or objects. You can change the way the characters look on a slide by using commands in the Font group, Home tab or the Mini Toolbar.
The format painter can save you time by allowing you to copy formats selected to other
text.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

4. Choose Fonts and Font Sizes
Fonts are sometimes called typefaces.
These are sets of characters, numbers or symbols in a specific style or design.
You can change the font and font size at any time.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

5. Microsoft Official Academic Course, Microsoft Word 2013
Fonts and Font Sizes
By default, ppt presentations have 2 fonts: one font for the headings and one font for the body text.
These fonts are a result of the theme.
All presentations have a theme even the blank ones.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

6. Using AutoFit to change text size
By default, text in the placeholder boxes on a slide layout are set to AutoFit so when you type more text into them than will fit, the text automatically gets smaller so that it will fit into the placeholder box.
AutoFit is enabled by default because it is a useful feature that most users appreciate in most situations.
When the textbox is full, you will see an icon on the lower left of the textbox. When this icon is selected you are provided choices if you want the text to AutoFit the textbox or if you would like to
stop fitting, split text, continue to a new
slide, change to two columns.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

7. Apply Font Styles and Effects
Font styles and effects can be used to emphasize text on a slide.
Using the font dialog box you can apply a variety of effects and change character spacing.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

8. Microsoft Official Academic Course, Microsoft Word 2013
Change Font Color
Any easy way to change the text appearance is to modify the color.
A theme color will change
To match the new colors for
The presentation, but a
Standard color will remain
Fixed.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

9. Copy Character Formats with the Format Painter
As you format text in your presentations, you will want to keep similar types of text formatted the same way. Format Painter is a tool that copies formatting from one block of text to another.
Found on the Home Tab in the Clipboard Group or on the Mini Tool Bar
This tool reduces your workload and also ensures consistency throughout a presentation.
Take Note: To locate the color requested in step 2, point to the Blue Accent 1 color in the palette (fifth from the left) and then slide the mouse down over the various tints and shades of that color until you find the one for which the ScreenTip shows Darker 25%.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

10. Microsoft Official Academic Course, Microsoft Word 2013
Align Paragraphs
By default, PPT aligns text along the left margin.
Other options include:
Center
Align right – aligns text at the right edge of the margin
Justify – aligns text to both the left and the right margins to distribute the paragraph evenly.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

11. Microsoft Official Academic Course, Microsoft Word 2013
Line Spacing
Line spacing will allow more or less room within lines of text in a paragraph.
This can help you display text more attractively or fit more text on a slide.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

12. Microsoft Official Academic Course, Microsoft Word 2013
Paragraph Spacing
Paragraph spacing allows you to set the amount of spacing between paragraphs.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

13. Microsoft Official Academic Course, Microsoft Word 2013
Indentation
Indentation determines how far from the text box’s left and right margins the text appears.
Take Note: The Before Text setting refers to the paragraph as a whole. A hanging indent is a reverse indent and applies only to the first line.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

14. Microsoft Official Academic Course, Microsoft Word 2013
Numbered Lists
PowerPoint enables you to create numbered lists to place a list of itemized information in numeric order.
Numbered lists are used for procedural steps, action items, and other information where the order in which the items appear is significant.
To turn off numbering, press Enter twice or click the numbering button on the Home tab.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

15. Microsoft Official Academic Course, Microsoft Word 2013
Bulleted Lists
Most of PPT placeholders automatically format text with a bulleted list.
Just as in Word, a bulleted list can be customized.
Each theme supplies bullet characters for up to 9 levels of bullets and these characters differ according to the theme.
Take Note: If a series of paragraphs does not have bullets, you can add them by selecting the paragraphs and then clicking the Bullets button in the Paragraph group.
Take Note: If you hover the mouse over a certain bullet style on the list, the selected text on the slide is previewed using that bullet character. This is an example of the Live Preview feature, which also works with various other types of formatting too, including borders and fills.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

16. Microsoft Official Academic Course, Microsoft Word 2013
WordArt
This feature can change standard text into flashy graphics.
After you have inserted the WordArt graphic, you can format it.
To format, use the contextual tab – drawing tools format
You can fill WordArt in with a solid color, texture and even change the outline.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

17. Apply Special Effects to WordArt
Special Effects such as shadows, reflections, glows, transformations can also be applied to WordArt.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

18. Format Text with WordArt Styles
You don’t have to insert a WordArt graphic to use the WordArt styles. You can apply WordArt styles to any text in a slide.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

19. Microsoft Official Academic Course, Microsoft Word 2013
Add a Text Box to a Slide
You may occasionally need to insert text in a location for which there is no default placeholder.
Textboxes are the answer in this case.
Text box is a free-floating box where you can type text.
The size you draw the box does not matter since the height will automatically fit the content.
Found on the Insert tab once inserted
They can be filled,
The outline color and thickness can be changed.
Shape effects can be added.
Text boxes are cool
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

20. Apply a Quick Style to a Text Box
You can apply different types of formatting to text boxes to make them even more eye-catching.
You can apply a Quick Style.
Quick Styles allow you to quickly format any text box with a combination fill, border and effects formats.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

21. Default Formatting for New Text Boxes
If you are going to create lots of text boxes in a presentation, you can save time formatting them by redefining the default for new text boxes to match your desired settings.
Right click on the text boxes outer border and then select Set as default text box.
Take Note: Make sure you select its outer border rather than clicking inside it. (For this activity, it makes a difference.) The outer border should appear solid, not dashed, when selected.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

22. Microsoft Official Academic Course, Microsoft Word 2013
Align Text in a Text Box
You can use the same alignment options in a text box that are available for a text placeholder: left, right, center and justify.
By default the text in a text box is left aligned.
Text boxes can also be rotated to call special attention to the information.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

23. Set the Margins in a Text Box
Right click inside the text
Box and from the shortcut menu
Select format shape task
Click the size and properties icon
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

24. Change the Text Wrap Setting for a Text Box
Depending on the type of text box and the way it was created, it may or may not be set to wrap the text automatically to the next line when the right margin is reached.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

25. Microsoft Official Academic Course, Microsoft Word 2013
Columns in a Text Box
PowerPoint allows you to create columns in text boxes to present info you want to set up in lists across the slide but don’t want to place in PowerPoint tables.
You can create columns in any text box, placeholder or shape. Command is found on the Home tab. This is a column.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

26. Microsoft Official Academic Course, Microsoft Word 2013
Align Text Boxes
On the Drawing Tools Format contextual tab, select the Align button on the
Arrange group.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

27. Microsoft Official Academic Course, Microsoft Word 2013
Check Spelling
The spelling feature in PPT compares each word in the presentation to its built-in and custom dictionaries.
It flags words that it does not find plus any repeated words.
You can decide how to proceed by selecting Ignore, Ignore All, Add, Change, Change All.
Command is found on the Review tab
F7 is the shortcut to the spell check
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013

28. Microsoft Official Academic Course, Microsoft Word 2013
Thesaurus
PowerPoint includes a built-in thesaurus.
This function works like it did in Word.
Found on the Review Tab.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Microsoft Word 2013