1. 2ND QUARTER 2017/18 PERFORMANCE REPORT (JULY - SEPTEMBER 2017)
Presentation to the Portfolio Committee on Public Service and Administration as well as Planning, Monitoring and Evaluation
Date: 1 November 2017

2. INTRODUCTION Achieved The planned quarterly target was achieved
This presentation reflects the progress on the implementation of the 2nd quarter targets (July to September 2017) on the 2017/18 Annual Performance Plan (APP).
A progress report on the targets not achieved during the 1st quarter is provided. The proposed corrective measures are monitored on a monthly basis to ensure implementation.
The report was audited by Department’s Internal Audit Unit and will be submitted to the Minister for the Public Service and Administration (MPSA), National Treasury and the Department of Planning, Monitoring and Evaluation by 31 October 2017.
Rating of Performance:
Achieved
The planned quarterly target was achieved
Not Achieved
The planned quarterly target has not been achieved 2

3. OVERALL QUARTER PERFORMANCE3

4. SUMMARY OF CONSOLIDATED 2ND QUARTER PERFORMANCE PER PROGRAMME
Branch
Number of 2nd Quarter Targets
Number of Targets Achieved
Number of
Targets not Achieved
Percentage Achievement
1. Administration 7 4 3
57%
2. Research and Policy Analysis 5 2
60%
3. Labour Relations and Human Resource Management
4. Government’s Chief Information Officer
100%
5. Service Delivery Support
6. Governance of Public Administration
OVERALL DPSA PERFORMANCE 32 24 8
75% 4

5. PROGRAMME 1: ADMIN (1) OVERALL PERFORMANCE5

6. PROGRAMME 1: ADMIN (2) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Submit 1st quarter Interim Financial Statement to National Treasury by 31 July 2017
The 1st quarter Interim Financial Statements were submitted to National Treasury on 31 July 2017
Submit 1st quarter report on the implementation of the 2017/18 Annual Performance Plan (APP) to the Executive Authority, National Treasury and the Department of Planning, Monitoring and Evaluation (DPME) by July 2017
The 1st quarter report on the implementation of the 2017/18 APP was submitted to the Executive Authority, National Treasury and DPME in July 2017
Submit 1st quarter Internal Audit Report and 2nd quarter Risk Management performance reports to the Audit and Risk Management Committee
The 1st quarter Internal Audit Report and 2nd quarter Risk Management performance reports were submitted to the Audit and Risk Management Committee in August 2017
Submit 1st quarterly report on the implementation of annual communication plan to the Executive Committee
The 1st quarterly report on the implementation of annual communication plan was submitted to the Executive Committee in September 2017 6

7. PROGRAMME 1: ADMIN (3) 2ND QUARTER TARGETS NOT ACHIEVED
Sub-Programme
Office of the Director-General
2nd Quarter Target
Reported Progress
Reasons for the Variance
Action to address the non-achievement of the 2nd Quarter Target
Monitor the Department of Public Service and Administration’s (DPSA’s) compliance to internal and external Human Resources and Labour Relations Policy Prescripts and Procedures and submit quarterly reports to the Executive Committee by end of each quarter
The draft 2nd quarter compliance report was compiled but could not be finalised by the end of September 2017 as some information was still outstanding
There were still outstanding inputs required to finalise the compilation of the report
The report has since been finalised and submitted to the Executive Committee in October 2017 7

8. PROGRAMME 1: ADMIN (4) 2ND QUARTER TARGETS NOT ACHIEVED
Sub-Programme
International Cooperation Programme
2nd Quarter Target
Reported Progress
Reasons for the Variance
Action to address the non-achievement of the 2nd Quarter Target
Submit Quarterly Progress Reports on the implementation of the department's Bi-lateral and Multi- lateral programmes to the MPSA
The draft Quarterly Progress Reports on the implementation of the department's Bi-lateral and Multi-lateral programmes was compiled but could not be finalised by the end of September 2017 as some information was still outstanding
The finalisation of the report took longer as some information was still outstanding
The report has since been finalised and submitted to the Minister in October 2017
Legal Service
Continue consultation process on the 2nd phase Public Administration Management Regulations
The consultation process has not commenced
The draft regulations are still being processed
The Director-General has been requested to convene a meeting with the Minister and himself and Deputy Director-General: Research and Policy Analysis to discuss the matter 8

9. PROGRAMME 2: RESEARCH & POLICY ANALYSIS (R&PA) (1) OVERALL PERFORMANCE9

10. 2ND QUARTER TARGETS ACHIEVED
PROGRAMME 2: R&PA (2)
2ND QUARTER TARGETS ACHIEVED
2nd Quarter Target
Reported Progress
Consultation with stakeholders on the draft Strategic Framework for the Public Administration Norms and Standards
Consultations on the draft Strategic Framework for the Public Administration Norms and Standards were made an extensive engagement with Department of Cooperative Governance and Traditional Affairs
Consultation on the focus of the draft White Paper for Public Administration Transformation and Modernisation
A DPSA Technical Working Group was established and two consultations meetings on the focus of the draft White Paper for Public Administration Transformation and Modernisation were held in September 2017
Conduct workshops to provide support to departments on the implementation of the revised Public Service Organisational Functionality Assessment (OFA) tool
Workshops to provide support to departments on the implementation of the revised Public Service OFA tool were conducted with departments in 8 of the 9 provincial administrations 10

11. 2ND QUARTER TARGETS NOT ACHIEVED
PROGRAMME 2: PR&A (3)
2ND QUARTER TARGETS NOT ACHIEVED
Sub-Programme
Integrated Public Administration Reform
2nd Quarter Target
Reported Progress
Reasons for the Variance
Action to address the non-achievement of the 2nd Quarter Target
Consultation with all Centre of government departments on the identified functional overlaps which do not support the policy direction of a joined-up government in terms of the Public Administration Management Act (PAMA), 2014
A presentation was made to the Presidency in September 2017
Consultations were not undertaken with all Centre of government departments due to the sensitive nature of the content and the need to take direction from the Presidency on the approach
The Presidency has mandated the DPSA to continue with further engagements. Consultations with key Directors-General at the centre of government is scheduled for October 2017 11

12. 2ND QUARTER TARGETS NOT ACHIEVED
PROGRAMME 2: PR&A (4)
2ND QUARTER TARGETS NOT ACHIEVED
Sub-Programme
Productivity and Efficiency Studies
2nd Quarter Target
Reported Progress
Reasons for the Variance
Action to address the non-achievement of the 2nd Quarter Target
The 2 identified departments capacitated by practical implementation on site on how to implement the Productivity Measurement Tool
The Department of Social Development was capacitated by practical implementation on site on how to implement the Productivity Measurement Tool
The Department of Agriculture will be capacitated in October 2017 as per their request
None required 12

13. PROGRAMME 3: LABOUR RELATIONS AND HUMAN RESOURCE MANAGEMENT (LR&HRM) (1) OVERALL PERFORMANCE13

14. PROGRAMME 3: LR&HRM (2) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Submit a report on the average % of funded vacant posts on PERSAL to the MPSA
The report on the average % of funded vacant posts on PERSAL to the MPSA was submitted to the MPSA in September 2017
Submit the framework for the Graduate Recruitment Scheme to the MPSA for approval
The Framework for the Graduate Recruitment Scheme was tabled at Governance and Administration Cluster in September A submission with a Cabinet Memorandum was submitted to the MPSA in September 2017
Submit 2nd quarter report on the implementation of the Government Employees Housing Scheme (GEHS) to the MPSA
The 2nd quarter report on the implementation of the GEHS was submitted to the MPSA in September 2017
Analyse information received from departments in order to establish which department are already or planning to utilise assessment mechanisms for non-Senior Management Service members
An analysis of information received from departments was conducted 14

15. PROGRAMME 3: LR&HRM (3) 2ND QUARTER TARGETS NOT ACHIEVED
Sub-Programme
Human Resource Planning, Performance and Practices
2nd Quarter Target
Reported Progress
Reasons for the Variance
Action to address the non-achievement of the 2ndQuarter Target
Provide support and guidance to departments on the implementation of the revised Senior Management Service (SMS) Performance Management and Development System (PMDS)
The draft revised PMDS for SMS was submitted to the MPSA in September 2017
The implementation of the PMDS for SMS is dependent on Cabinet’s approval of the PMDS for Heads of Department (HODs)
The Cabinet Memorandum on the PMDS for HODs is scheduled to be tabled in the next Cabinet meeting. Once Cabinet approval is obtained for the PMDS for HODs, the MPSA will approve the PMDS for SMS 15

16. PROGRAMME 3: LR&HRM (4) 2ND QUARTER TARGETS NOT ACHIEVED
Sub-Programme
Labour Relations, Negotiations and Discipline Management
2nd Quarter Target
Reported Progress
Reasons for the Variance
Action to address the non-achievement of the 2nd Quarter Target
Submit 1st quarter report for 2017/18 on the average number of days taken to resolve disciplinary cases by all national and provincial departments to the MPSA
The 1st quarter report for 2017/18 on the average number of days taken to resolve disciplinary cases by all national and provincial departments is being compiled
Delays in departments submitting reports to DPSA
Follow ups will be done with departments that have not submitted reports 16

17. PROGRAMME 3: LR&HRM (5) 2ND QUARTER TARGETS NOT ACHIEVED
Sub-Programme
Employee Benefits - including GEHS
2nd Quarter Target
Reported Progress
Reasons for the Variance
Action to address the non-achievement of the 2nd Quarter Target
Develop and cost proposals for new round of salary negotiations
The proposals for new round of salary negotiations can only be costed after organised labour has tabled its demands at the Public Service Co- ordinating Bargaining Council
Costing can only be done once organised labour has tabled its demands. Wage negotiations are scheduled to commence on 16 October 2017
None required 17

19. PROGRAMME 4: GCIO (2) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Compile1progress report on the implementation of e-Enabled services
The progress report on the implementation of e-enabled services was compiled in August 2017
Develop draft Information and Communication Technology (ICT) project implementation standards
The draft ICT implementation standards were developed in September 2017
Analyse data and compile a report with primary findings on the improvements made by departments in reducing the cost related to Information Technology procurement within the public service
The data was analysed and the report with primary findings was compiled in July 2017
Produce a report on the ICT security issues as identified by the Auditor-General of South Africa (AGSA) and Security Community
A report on the ICT security issues as identified by the AGSA and Security Community produced in September 2017 19

21. PROGRAMME 5: SDS (2) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
As-is business processes in prioritised departments for selected core services mapped
As-is business processes have been mapped in July 2017 as follows:
Department of International Relation and Cooperation (DIRCO):
Cash Flow Management: Missions
Cash Flow Management Head Office
Payment and Logistics
Manage and monitor Medical Aid claims for officials broad
Department of Environmental Affairs:
Processing of waste management licence
Providing Geographic Information System (GIS) Advisory Services
Drafting and Vetting of Legislation
Implementation and Enforcement of Occupational Health and Safety (OHS), Health Environment Risk and Quality (SHERQ)
Department of Women:
Development of a Policy Framework
Develop a Gender Responsive Budgeting Framework
National School of Government:
Learner Records
Processing client enquiries
Training Logistics
Recruitment of Education Training Development Practitioners 21

22. PROGRAMME 5: SDS (3) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Establish baseline data for turnaround times for the selected core services
Baseline data was established in August 2017 for the following selected core services:
DIRCO:
Cash Flow Management: Missions
Cash Flow Management Head Office
Payment and Logistics
Manage and monitor Medical Aid claims for officials broad
DEA:
Providing GIS Advisory Services
Implementation and Enforcement of OHS & SHERQ
National School of Government:
Learner Records
Processing client enquiries
Training Logistics 22

23. PROGRAMME 5: SDS (4) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Provide support to improve the quality and implementation of Service Delivery Improvement Plans through capacity building sessions to the identified 3 departments
One-on-one departmental support was provided as follows:
National Department of Telecommunications and Postal services in July 2017
National Department of Public Enterprise in July 2017
National Department of Tourism in August 2017
Free State Department of Education in September 2017
Furthermore, DPSA Cluster and sector-focused SDIP Technical support was provided and the following priority departments attended in August 2017:
National Department of Tourism
Free State Department of Education
National Department of Human Settlements
National Department of Public Enterprises
Department of Telecommunications & Postal Services 23

24. PROGRAMME 5: SDS (5) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Support prioritised departments to develop standards for the Batho Pele Principles
Support to develop standards for Batho Pele Principles was provided in July 2017 to the following Departments:
Human settlements
Social Development
Basic Education
Transport
Coordinate implementation of the Public Service Charter (PSC) by departments
Consultations were conducted with the departments through the Batho Pele Forum (August meetings), visits to Departments and presentations at public gatherings. The speeches of the principals during Izimbizo and the Public Service Month programme highlighted the implementation of the Public Service Charter 24

26. PROGRAMME 6: GPA (2) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Conduct a workshop with selected departments on the implementation of the Guideline on mentoring and peer support mechanisms
A workshop on the implementation of the guidelines on mentoring and peer support mechanisms was conducted with the Office of the Premier: KwaZulu-Natal and the Department of Arts and Culture in September 2017
Conduct consultation with the relevant stakeholders to identify further category/ies of employees to disclose financial interests
A consultation session was conducted with the Office of the Premier: KwaZulu-Natal Province in August 2017
Develop first draft of the policy framework for the management of Protected Disclosures (whistle blowing) by public service employees
The first draft Policy Framework was developed in September 2017 26

27. PROGRAMME 6: GPA (3) 2ND QUARTER TARGETS ACHIEVED
Reported Progress
Finalise engagements to obtain concurrence from identified departments and assemble multi-disciplinary teams on identified areas of support to strengthen departments’ internal Human Resource Capacity
Engagements were held with the following departments and multi-disciplinary teams were assembled:
KwaZulu-Natal Legislature
KwaZulu-Natal Office of the Premier
Gauteng Office of the Premier
Northern Cape Office of the Premier
Western Cape Department of the Premier
Eastern Cape Office of the Premier
Department of Correctional Services
Department of Economic Development
Department of Home Affairs 27

28. Progress Update as at 30 September 2017
1ST QUARTER TARGETS
NOT ACHIEVED
Progress Update as at 30 September 2017 28

29. OVERALL ACHIEVEMENT OF 1ST QUARTER TARGETS NOT ACHIEVED
There were 4 targets not achieved during the 1st quarter.
As at 30 September 2017, 1 target was achieved and 3 were still not achieved.
Progress on the implementation of the corrective measures will still be monitored on a monthly basis. 29

30. 1ST QUARTER TARGET NOT ACHIEVED
PROGRAMME 1: ADMIN (1)
1ST QUARTER TARGET NOT ACHIEVED
Sub-Programme
Legal Service
1st Quarter Target
Progress as at 30 June 2017
Reason for Non Achievement
Progress Update as at 30 September 2017
Commence consultation
process on second phase Public Administration
Management Regulations
Not Achieved
The consultation process has not commenced
The Public Administration Regulations are still in a draft and will be submitted to the MPSA
No progress has been made as the consultation process has not commenced due to the Regulations still being processed 30

31. 1ST QUARTER TARGET NOT ACHIEVED
PROGRAMME 2: R&PA (1)
1ST QUARTER TARGET NOT ACHIEVED
Sub-Programme
Productivity and Efficiency Studies
1st Quarter Target
Progress as at 30 June 2017
Reason for Non Achievement
Progress Update as at 30 September 2017
Conduct consultations with 2 sector departments on the implementation of the Productivity Measurement Tool
Not Achieved
Telephonic consultations were held with officials from the national departments of Social Development and Agriculture, Forestry and Fisheries in May 2017
In-person consultations could not take place as planned due to the unavailability of the 2 sector departments
Achieved
Consultations were undertaken in August 2017 with the national departments of Social Development and Agriculture, Forestry and Fisheries 31

32. 1ST QUARTER TARGET NOT ACHIEVED
PROGRAMME 3: LR&HRM (1)
1ST QUARTER TARGET NOT ACHIEVED
Sub-Programme
Human Resource Planning, Performance and Practices
1st Quarter Target
Progress as at 30 June 2017
Reason for Non Achievement
Progress Update as at 30 September 2017
Submit revised SMS PMDS to the MPSA for approval and subject to approval, issue the revised PMDS for implementation by
departments
Not Achieved
The revised SMS PDMS has not yet been approved and issued
The finalisation of the SMS PMDS is dependent on the approval of the Head of Department (HOD) PMDS
The HOD PMDS will be tabled for approval in the next Cabinet meeting 32

33. 1ST QUARTER TARGET NOT ACHIEVED
PROGRAMME 3: LR&HRM (2)
1ST QUARTER TARGET NOT ACHIEVED
Sub-Programme
Labour Relations, Negotiations and Discipline Management
1st Quarter Target
Progress as at 30 June 2017
Reason for Non Achievement
Progress Update as at 30 September 2017
Obtain mandate for new round of salary negotiations
Not Achieved
A submission on the draft Negotiations Implementation Protocol (NIP) was produced in May 2017 and submitted to the MPSA in June 2017
The mandate can only be obtained following the approval of the NIP by the Committee of Ministers
The Committee of Ministers approved the NIP in July 2017, but the mandate can only be obtained after the proposals by organised labour have been costed. Organised labour will table its demands at the next round of salary negotiations scheduled to commence from 16 October 2017 33

34. FINANCIAL EXPENDITURE
2ND QUARTER
FINANCIAL EXPENDITURE
As at 30 September 2017 34

35. EXPENDITURE PER PROGRAMME
DESCRIPTION
2017/18
BUDGET
ACTUAL
- 30 SEP '17
AVAILABLE BUDGET
% SPENT
R'000 %
Administration
242,427
89,689
152,738
37.00
Policy Development, Research and Analysis
32,396
13,235
19,161
40.85
Labour Relations and Human Resource Management
66,973
30,607
36,366
45.70
Government Chief Information Officer
19,145
7,375
11,770
38.52
Service Delivery Support
50,575
21,511
29,064
42.53
Governance of Public Administration
45,403
21,056
24,347
46.38
Total
456,919
183,473
273,446
40.15
Centre for Public Service Innovation
34,055
16,823
17,232
49.40
National School of Government
160,506
74,398
86,108
46.35
Public Service Commission
245,664
126,618
119,046
51.54
440,225
217,839
222,386
49.48
897,144
401,312
495,832
44.73 35

36. EXPENDITURE PER ECONOMIC CLASSIFICATION
DESCRIPTION
2017/18
BUDGET
ACTUAL
- 30 SEP '17
AVAILABLE BUDGET
% SPENT
R'000 %
Compensation of Employees
273,351
128,486
144,865
47.00
Goods and Services
173,438
47,583
125,855
27.44
Payment for Financial Assets 43 60
-17
139.53
Transfers and Subsidies
444,444
222,150
222,294
49.99
Payment of Capital Assets
5,868
3,033
2,835
51.69
Total
897,144
401,312
495,832
44.73 36

37. EXPENDITURE ON CONSULTANTS
DESCRIPTION
2017/18
BUDGET
ACTUAL
- 30 SEP '17
AVAILABLE BUDGET
% SPENT
R'000 %
Business Advisory Service
5 868
1 055
4 813
17.98
Contractors
3,208
583
2,625
18.17
Agency and Support/Outsourced Services 78 -
Total
9,154
1,638
7,516
17.89
The total expenditure on consultants (R1,638 million) amount to 0.94% of the total budget of goods and services (173,438 million). 37

38. THANK YOU 38