1. CLUB SPORTS Club Officer Training
Ryan Bradshaw Assistant Director, Club Sports
May 1, 2016
CLUB SPORTS Club Officer Training

2. Executive Council BBQ Social Emergency Funds
Mason Club Sports
Executive Council
BBQ Social
Thank you to all of you who attended!
Emergency Funds
Form to request funds – available on IMLeagues under ‘My Forms’

3. Executive Council 2016-17 Council Members
Mason Club Sports
Executive Council
Council Members
Officially assume office today!
Sam Gallerano – President
Xavier Savannah – VP Finance
Billy Colbert – VP Finance
Dan Vecchio – VP Finance
Alina Parikh– VP Conduct
David Lambrecht– VP Conduct
David Guinee– VP Conduct

4. Finances Emergency Funds ECCS has funds available
Mason Club Sports
Finances
Emergency Funds
ECCS has funds available
If operating budget is exhausted, club can request additional funding
Will show proof of need, meet with ECCS VPs of Finance
VPs of Finance will make decision

5. Finances 2016-17 Budget Allocations
Mason Club Sports
Finances
Budget Allocations
Should have all received s concerning your budget for the school year. if you didn’t please the ECCS
We had $207K to allocate
Allocated: $186,050
Emergency funds: $20,560

6. Budget Deadlines Many clubs have funds available to use this year!
Mason Club Sports
Budget Deadlines
Many clubs have funds available to use this year!
All funds in your operating account disappear on June 30, 2016
This includes GMU funding and self generated revenue
Funds in Foundation Accounts only can carry forward
Examples for a few of these skills

7. Mason Club Sports
Budget Deadlines
Therefore – let’s use as much of those funds, responsibly, this year as possible!
Purchasing Deadlines
Purchases above $2k – Deadline has passed
Credit Card purchases – May 31
Examples for a few of these skills

8. Use of Mason Rec facilities
Mason Club Sports
Use of Mason Rec facilities
Deadlines to request facility use with priority:
For the fall semester, August 1.
Request for practices by May 15th.
For the spring semester, December 1.
For the summer semester, April 1.

9. Mason Club Sports
First Aid Equipment
ALL clubs return their first aid kits for the summer to have them restocked. 
We will need all clubs to return them to my office by Friday, May 6th
Unless you are still competing after May 6th!
Please make sure you leave a note inside your kit stating which club is returning it.
Any club who does not return the kit by May 6th will be charged $95 to replace the kit.

10. Club Sports Survey Results will be shared in the next week or so
Mason Club Sports
Club Sports Survey
Results will be shared in the next week or so

11. Mason Club Sports
Wrapping up your year
When you are done with games at practices for the year
Let our office know
Cancel all of your remaining practice/game times
Return your 1st Aid Kit
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12. Mason Club Sports
Wrapping up your year
If you have equipment to store over the summer, make arrangements with me to drop it off in our new storage area
Do not just show up with a bunch of stuff and leave it in my office
You should be creating a list of your clubs inventory. If you haven’t begun this already, please start now!

13. Wrapping up your year End of year meetings
Mason Club Sports
Wrapping up your year
End of year meetings
Brief minutes to recap
What went well
What you can improve on for next year
Plans for next year
Financial obligations we need to set up in summer
Any other plans/questions you have
Will take place late April, early May, after budget info is released
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14. Wrapping up your year End of year meetings
Mason Club Sports
Wrapping up your year
End of year meetings
If you do not complete the meeting, your club can not operate next year
This is your re-ratification process
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15. Rocking with REC New format!
Mason Club Sports
Rocking with REC
New format!
One large day at the start of the school year for ALL Freshmen
August 28th in the evening
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16. Club Officer Training – Fall 2016
Mason Club Sports
Club Officer Training – Fall 2016
Training will be on Sunday, August 28th
Afternoon training time prior to Rockin’ with REC
Examples for a few of these skills

17. Mason Club Sports
Graduate Assistant
We have hired a new GA for the academic year
Merrissa Vault
Coming to us from Eastern Kentucky University
Will start in August
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18. Alumni
As your members graduate, get online and have them fill out the form to be an alumni
Each club should be gathering a list of Alumni
If you need help, contact Paul Bazzano

19. 25Live Training 25Live training – only accessible during the summer
Mason Club Sports
25Live Training
25Live training – only accessible during the summer
If you plan to use JC Kiosks or other non-Recreation facilities, please complete this this summer
Ryan will send out details, but plan on having May 15-June 15/2016 as the only opportunity to do so

20. RSO Re-registration We no longer register as a Tier 1 organization
Mason Club Sports
RSO Re-registration
We no longer register as a Tier 1 organization
Just make sure the club is listed on GetConnected with your current officers and contact info
This is where freshmen are being directed to look for activities on campus

21. Year End Club Sports Awards
Mason Club Sports
Year End Club Sports Awards
2nd annual awards available to all clubs
Community Service Club – Ice Hockey
Most Improved Club – Women’s Volleyball
Club of the Year – Badminton Club
Student Officer of the Year – Taylor Young (Women’s Ultimate)

22. Year End Club Sports Awards
Mason Club Sports
Year End Club Sports Awards
2nd annual awards available to all clubs
Winners plaques will include names of ALL winners for the rest of time
Plaques are located downstairs outside the RAC Gym

23. Mason Club Sports
Contact Info
Ryan Bradshaw
Phone:
Cell:
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24. THANK YOU FOR YOUR TIME!
Questions?