1. Session 2: Project Management in Humanitarian Context
Grassroots Pakistan
Muhammad Sufyan

2. Learning Objectives
By the end of the session , participants will be able to
Explain project success criteria and project management framework
Describe the role of project manager in project management
Tell the steps of project identification

3. Review Session 1

4. Q: Phases of project cycle management (Select which is not true ?
Plan
Monitor and evaluate
Re-plan
Implement
None of the above
Answer : e

5. Q: Select which is true ? Answer : b Projects have same type of output
Projects require extensive planning
Projects have not necessarily unique results
Projects have no ending date.
Answer : b

6. Q: Characteristics of Humanitarian Action are ( Select one or more) ?
Cause: for example, armed conflict; rapid-onset natural disaster
Timescale and frequency: for example, protracted, recurrent, rapid or slow onset
Area affected: for example, urban, rural, mega
State/national capacity to respond
Answer : All of the above

7. Q: Objectives of Humanitarian Action are ( Select one or more) ?
To save lives during and in the aftermath of crises and natural disasters
To prevent and strengthen preparedness for the occurrence of such situations.
To alleviate suffering during and in the aftermath of crises and natural disasters
To maintain human dignity during and in the aftermath of crises and natural disasters
Answer : All of the above

8. Project Success Criteria ?

9. Project Success Criteria ?
Meet requirements
Delivered on Schedule
Delivered within budget
Delivered the expected value for money
Quality
Beneficiary satisfaction
Ref: Projects in Controlled Environment by Shiely Keey 2010

11. Role of Project manager
Brainstorm:

13. Role of Project Manager
Direct, supervise and control the project
Not carryout project work but manage
Define the project
Reduce project to a set of manageable tasks
Obtain appropriate resources
Build and motivate a team
Stakeholder communication and management
Risk identification and mitigation .
Adapt and manage change
To direct, supervise and control the project
Project managers should not carryout project work, managing the project is enough.
The project manager must define the project, reduce it to a set of manageable tasks, obtain appropriate resources and build a team to perform the work.
The project manager must set the final goal for the project and motivate his/her team to complete the project on time.
The project manager must inform all stakeholders of progress on a regular basis.
The project manager must assess and monitor risks to the project and mitigate them.
No project ever goes exactly as planned, so project managers must learn to adapt to and manage change.

14. Role of Project Manager Positive Environment Creator
Establish a working environment within the organization for effective and efficient functioning of individuals and groups.
This environment s characterized by a common purpose, an intentional structure of roles, the removal of obstructions to performance and the motivation of individuals and groups to contribute to common goals.
The manager then is an environment creator, and his/her job is to design and operate a set of conditions where people, working as individuals and in groups contribute towards the attainment of common goals

15. PROJECT IDENTIFICATION and planning

16. Stakeholder analysis

17. Stakeholder?

18. Project stakeholders
Individuals and organizations who are involved in the project, Or whose interests may be positively or negatively affected as a result of project execution or successful / unsuccessful project completions

19. Major groups of Stakeholders
Beneficiaries/Target group
Implementers/partners
Donors/ Decision-makers

20. Enlist the project stakeholders
Select any of your existing project
Beneficiaries/Target group
Implementers/partners
Donors/ Decision-makers

21. Problem analysis

22. Problem Analysis Justification and basis for the project plan
Establishment of cause-effect hierarchy
Identification of problems related to the subject
Inventory of problems

23. What is a problem?
A problem is not the absence of a solution but an existing negative state: 'Crops are infested with pests' is a problem; 'No pesticides are available' is not.
What is a ‘focal problem’?
One that involves the interests and problems of the stakeholders present.

24. Do’s & Don’ts of problems
one problem ?
Brainstorm and agree on one problem by each group
Do’s & Don’ts of problems
No big balloons or vague concepts e.g. no infrastructure
Be precise e.g. no paved road from ….
No absent solutions
No non-existing problems
The brainstorming exercise:
(1) Commences by asking workshop participants to identify the main
problems that the project will address
(2) The main problems should be written on small pieces of card, and stuck on
the wall.
(3) High order problems should not be described as 'lack of' something, for
example lack of knowledge, but instead they should be described as an
effect, for example lack of knowledge may become 'destructive forest
harvesting practices'
(4) After all of the problems are displayed on the wall they should then be
clustered into groups of similar issues
(5) Problems that are duplicated can be discarded
(6) At this stage a simple 'weeding' exercise can be undertaken. The aim of
the weeding exercise is to remove any problems that are clearly not
problems that can be addressed by the project.

25. Effects Core Problem Causes Open pit latrines
Increased demand on Health Services
Increased morbidity and mortality
Effects
Outbreak of Cholera
Core Problem
Use Blue Strips causes and effects
Poor Sanitary conditions
Unhygienic Health Practise
Causes
Open pit latrines
Lack of Knowledge
Inability to purchase soap
Poor Drainage

27. Assignment Please identify any core problem
Prepare problem tree analysis and share it till April 26, 2017
What are the most serious consequences?
• Which causes will be easier to address? More difficult to address? Why?
• Which causes and consequences can the government help address? Where can international agencies help? (etc) What
can people do?