1. Lower Rio Grande Valley Development Council
Solid Waste Grant Program
Congratulations!
Your project has been approved
for funding….
What now?

2. Special Contract Provisions
Period of Performance
September 1, 2009 –
August 31, 2010

3. Financial Reporting Due Dates
On the 10th of each month grantees must submit financial reporting form
A report is due each month even if there are no expenditures to report
Final report
Original, bearing original signatures

4. Financial Reporting Requesting Reimbursement Necessary Documentation
Purchase Orders
Invoices
Checks
Equipment Inventory
Executed contracts
(If applicable)

5. Financial Reporting Budget Amendment/Contract Changes
Written Pre-Approval
Process
Form 5 with budget changes must be submitted along with letter requesting change

6. Financial Reporting Final Report Returned Funds – should be minimal
30 day liquidation

7. Progress Reporting Requirements
Now one combined report
Purpose – to ensure that the provisions of the contract are in compliance.
Report is due even if there is no activity to report

8. Progress Reporting Requirements
Due Dates for Progress Reports
December 10, 2009
March 10, 2010
June 10, 2010
August 31, 2010
Follow up report due September 2011
Failure to submit these reports constitutes a breach of agreement

9. Progress Reporting Requirements
Summary
Track progress of grant
Broken into tasks from Attachment A
Must be completed regardless of activity
Results
Tracks effectiveness of grant

10. More Progress Report Requirements
Send copies of newspaper articles and other media coverage with your summary report.
Send completed campaign materials, promotional items, etc.
Inform the LRGVDC of any event dates (HHW, clean ups, trainings, etc.)

11. Monitoring Requirements
Site Visit
Grant project manager will conduct a site visit during the period of performance
Grant project manager will view and photograph purchased equipment, construction, copies of purchase orders, etc.
Purpose – to verify that grantee is on schedule and grant purchases have been made

12. Acknowledgement of Financial Support
Contract states that you must acknowledge financial support of LRGVDC and TCEQ in the following:
Campaign materials
News media
Promotional/educational items
Signage

13. Acknowledgement of Financial Support
PREPARED IN COOPERATION WITH THE LOWER RIO GRANDE VALLEY DEVELOPMENT COUNCIL AND TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
The preparation of this report was financed through grants from the State of Texas through the Texas Commission on Environmental Quality and the Lower Rio Grande Valley Development Council

14. Housekeeping All reports must have original signatures No faxed copies
No ed copies
Copies must be hand-delivered or mailed
All reports sent to Brenda Salinas

15. Address Mailing Address: Lower Rio Grande Valley Development Council
c/o Brenda Salinas
311 N. 15th Street
McAllen, TX 78501

16. Questions? Call Marcie Oviedo 956-682-3481 ext. 161