1. Microsoft Office 2007- Illustrated
Using Reports

2. Objectives Preview a report Use the Report Wizard
Use Report Design View
Use report sections
(continued)
Microsoft Office 2007-Illustrated

3. Objectives Add subtotals and counts Resize and align controls
Format a report
Change page layout
Microsoft Office 2007-Illustrated

4. Previewing a Report
The report feature helps you create a professional-looking, easy-to-read document that summarizes data
Reports are read-only objects
Report sections determine where and when controls print in the report
Microsoft Office 2007-Illustrated

5. Report Sections
Microsoft Office 2007-Illustrated

6. Using the Report Wizard
Report Wizard is one way to create a report
It is a tool that asks you questions to guide development of the report
Your responses determine record source, style and layout
The Wizard helps sort, group and analyze records
Microsoft Office 2007-Illustrated

7. Report Wizard
Microsoft Office 2007-Illustrated

8. Using Report Design View
Report Design View is another way to create a report
It is not quite as simple as Report Wizard but it allows more changes
Microsoft Office 2007-Illustrated

9. Report Design View
Microsoft Office 2007-Illustrated

10. Adding fields to Report Design View
Microsoft Office 2007-Illustrated

11. Using Report Sections
A section determines where and how often controls in that section print in the report
Grouping means to sort records in a specific order plus provide a header or footer section after each group
Microsoft Office 2007-Illustrated

12. Using Report Sections
Microsoft Office 2007-Illustrated

13. Adding Subtotals and Counts
Calculations are used to add subtotals and counts to a report
Expressions are needed to create a calculation
Functions are built-in Access formulas
Arguments are information needed by a function
Microsoft Office 2007-Illustrated

14. Examples of Access Expressions
Microsoft Office 2007-Illustrated

15. Resizing and Aligning Controls
You can resize a control by using the ↔ pointer
After resizing a control, it may need to be realigned
Two ways to align controls:
* Within its own border
* With respect to each other
Microsoft Office 2007-Illustrated

16. Precise Resizing and Aligning
[Ctrl] + arrow key(s) move a control one pixel at a time
[Shift] + arrow key(s) resize a control one pixel at a time
Pixel:
* pix = picture
* el = element
Microsoft Office 2007-Illustrated

17. Formatting a Report
Formatting can make a report look more professional and easier to read
Formatting includes:
* Font style, size and color
* Background colors
* Line thickness and color
* Alignment
Microsoft Office 2007-Illustrated

18. Typical Formatting Commands
Microsoft Office 2007-Illustrated

19. Changing Page Layout
Altering the layout can make a report fit better on the page, making it easier to read
Page layout includes:
* Orientation (portrait or landscape)
* Margins
Remember to use Print Preview
Microsoft Office 2007-Illustrated

20. Page Orientation Portrait: Landscape:
Microsoft Office 2007-Illustrated

21. Page Layout Buttons
Microsoft Office 2007-Illustrated

22. Summary
Build reports to summarize and professionally present information
Report sections determine where and how often the controls within them are printed
Add calculations using text boxes that contain expressions
Align and format controls to improve the appearance of the report
Microsoft Office 2007-Illustrated