1. Enhancement of HE Research Potential Contributing to Further Growth of the WB Region Re@WBC
Monitoring visit
04/07/2017
PhD Elvana Shtepani
Contact person for University of Tirana, Albania

2. The project:
Title: Enhancement of HE Research Potential Contributing to Further Growth of the WBC Region
Duration:
Main goal: Towards the HR principles from The European Charter and Code for Researchers
website:
University of Niš, Serbia - coordinator
University of Belgrade, Serbia
University of Novi Sad, Serbia
University of Kragujevac, Serbia
University of Montenegro, Montenegro
University of Sarajevo, Bosnia and Herzegovina
University of East Sarajevo, Bosnia and Herzegovina
University of Vlora "Ismail Qemali", Albania
University of Tirana, Albania
Coventry University, United Kingdom
University of Liege, Belgium
Polytechnic University of Turin, Italy
Center for the Promotion of Science, Serbia

3. Objective Contribution to enhanced management of human research potential at WB universities in line with national and EU strategies for researchers. 
Improving institutional HR policies and practices
Enhancing career development and cooperation opportunities of researchers
Fostering regional cooperation

4. Other goals
improving conditions for development of research and professional careers;
developing support services for young and talented researchers;
brain-gain through active participation in research activities;
harmonisation of research space;
encouraging mobility.

5. Work packages: Preparation for the HR research management reform
Excellent university for the researchers
Excellent researchers for the community
Quality at
Dissemination and exploitation
Management at

6. Achieved Deliverables
WP1. Preparation for the HR research management reform/ University of Nis
No.
Workpackages
Achieved Deliverables
Achievement date
Planned achievement date
Reason for delays (if any)
Deliverables still in process 1.
WP1
1.1.Research potential at WBC universities mapped (questionnaire)
 done 2
1.2. Review of HR strategies at EU partners (meetings) 3
1.3.Comparative analysis (Nis) 4
1.4. Action plans for HE management reform
  group work established at a later date than expected
 in progress 5
1.5. HR offices and centers equipped
April 2017 (hardware)
Contract signed
Purchasing procedure for buying online are still being considered
incomplete;

7. WP2. Excellent university for the researchers/ University of Novi Sad
Workpackages
Achieved Deliverables
Achievement date
Planned achievement date
Reason for delays (if any)
Deliverables still in process 1.
WP2
2.1. University centres and HR offices reinforced
In progress 2
2.2. Administrative staff competences improved
Sept 2016
 completed 3
2.3. University managements educated on the C&C implementation
June 2016 4
2.4. HRS4R strategy created and adopted at partner universities:
The work group has already been set up, and is working on developing an HRS4R strategy and plans on submitting the application for “HR excellence in Research” label by mid September.
Workpackages

8. WP2. Excellent university for the researchers
No.
Workpackages
Achieved Deliverables
Achievement date
Planned achievement date
Reason for delays (if any)
Deliverables still in process 5
WP2
2.5. Training trainers
(4 trainings organized: Coventry, Belgrade, Liege, Turin)
15-16 Dec 2016;
5-7 April 2017;
8-12 May 2017;
23-26 May 2017 6
2.6. Promotion procedures improved
Recommendations on the next steps are still to be made.
In progress 7
2.7. Plagiarism monitoring tools implemented
Purchasing procedure for buying online is still being considered
Plagiarism software not purchased yet 8
2.8.Ethical committee procedures improved: (
Nov 2016 (training in Kragujevac)
Recommendations on the next steps are still to be made. 9
2.9. Cooperation with scientific diaspora established:
 in progress

9. WP3. Excellent researchers for the community/ University of Kragujevac
No.
Workpackages
Achieved Deliverables
Achievement date
Planned achievement date
Reason for delays (if any)
Deliverables still in process 1
WP3
Researchers trained on C&C and HRS4R
December 22, 2016
January 18, 2017 
December 2016
107 researchers informed 2
3.2. Webpages offer opportunity links 3
3.3. Young researchers trained on research methodology
May 24, 2017
May 29, 2017
 a large number of researchers trained 4
3.4. Young researchers trained in various skills

10. WP3. Excellent researchers for the community
No.
Work
packages
Achieved Deliverables
Achievement date
Planned achievement date
Reason for delays (if any)
Deliverables still in process 5
WP3
3.5. Training on teaching methodology 6
3.6. Pilot Mentoring system introduced
 in progress 7
3.7. Measures for enhancement of multidisciplinary in research 8
3.8. Guide book published  
In progress

11. WP4. Quality at Re@WBC/ University of Montenegro
No.
Workpackage
Achieved Deliverables
Achievement date
Planned achievement date
Reason for delays (if any)
Deliverables still in process 1
WP4
Quality Assurance Committee (QAC) established
Dec 2015 2
4.2. Project quality procedures developed (QA Manual
Mar 2016 3
4.3. WP reports 4
4.4. Annual QA reports
In progress 5
4.5. Reports analysis 6
4.6.External monitoring

12. WP5. Dissemination and exploitation at Re@WBC/ CPN
No.
Achieved Deliverables
Achievement date
Planned achievement date
Reason for delays (if any)
Deliverables still in process 1
WP5
Project web-site created and regularly updated
Dec 2015-Oct 2018 2
Promotional material distributed
In progress 3
5.3. Project results disseminated
 in progress 4
5.5. The label "HR Excellence in Research" obtained by a number of WB partner universities 5
5.6. Mentoring system adopted 6
5.7. Strategy on continual training of researchers adopted

13. WP6. Management at Re@WBC/ University of Nis
Nr.
Workpackages
Achieved Deliverables
Achievement date
Planed achievement date
Reason for delays (if any)
Deliverables still in process 1
WP6
 6.1 Kick off and coordinating meetings  
 6.2Procedures for project management  
 done
 6.3Project management bodies set and PA signed  
Done
 WP6
6.4 Software Platform for Project management
done
6.5 Day-to-day coordination
 performed continually
WP^
6.6 Financial management
Performed continually

14. II. Project mobilities information based on the format table below:
No.
Project Mobility (type of activity, e.g training, study visit, workshop, and its theme)
Date and place of the activity
Number of participants for each partner institutions
Activity main result achieved 1.
Kick-off meeting
10-11 Dec 2015; Nis, Serbia 2
Introduction to the project, partners, activities, work packages 2.
Visit
21-25 Mar 2016; Turin, Italy
Best practices observed 3.
18-22 April 2016; Liege, Belgium 4.
Seminar
8 June 2016; Belgrade, Serbia
University management trained 5.
20-25 June 2016; Coventry, UK 3 6.
training
22-23 Sept; Novi Sad, Serbia 4
Admin staff trained

15. Date and place of the activity
Nr.
Project Mobility (type of activity, e.g training, study visit, workshop, and its theme)
Date and place of the activity
Number of participants for each partner institutions
Activity main result achieved 7.
training
9-11 Nov 2016; Kragujevac, Serbia 2
Ethics committee members trained 8.
meeting
1-2 Dec 2016; Belgrade, Serbia
Steering Committee meeting 9.
15-16 Dec 2016; Coventry, UK
Train the trainer/ supervision training for supervisors and students/ approaches to development for early career researchers
10.
23-25 Mar 2017; Podgorica, Montenegro 1
Quality Assurance meeting
11.
5-7 April 2017; Belgrade, Serbia 3
Train the trainer Ethics in Academia, Challenges in Research Ethics and Plagiarism Detection Tools
12.
8-12 May 2017; Liege, Belgium
Train the trainer
HR excellence in research
13.
23-26 May 2017; Turin, Italy
Train the trainer on skills and competencies acquired in the field of soft skills

16. III. Additional Questions
1. What is the percentage of deliverables completed (as compared to the work programme)?
45% / 55%
2. What is the percentage of budget used for partner institution?
30% / 50%
3. What equipments were acquired by each partner institution?
Hardware (PCs, laptops, printers)
4. What is the number of academic staff, administrative staff and students trained through the project?
6 admin, 14 academic, 0 students

17. Additional questions
5. List internal and external quality assurance measures/documents adopted by the project?
QAM, templates, FMG, regular reports (annual, WP, external)
6. Is the communication level with the project coordinator adequate? Are you satisfied with the overall management of the project by the coordinator? List any problems.
Very good; Ongoing communication by and meetings organized regularly
7. How are the project results being disseminated?
By organizing special sessions for disseminating project results and distributing promotional material
8. Has there been sufficient expertise available to the project?
Yes. There has been sufficient expertise available to the project.

18. THANK YOU FOR YOUR ATTENTION