1. LYNNWOOD GLEN RESIDENTS ACTION GROUP
ANNUAL GENERAL MEETING
TUESDAY 3 NOVEMBER 2009
TODD HALL, St ALBAN’S COLLEGE

2. AGENDA Opening Welcome and apologies Minutes of the previous AGM
Chairperson’s Report
Financial Report
Ward Councilor Report – Prof. Baker
Metro & SA Police
Constitution
Election of new EXCO

3. AGENDA (Continued) FEEDBACK ON: Lynnwood Junction Menlyn Node
Closure – Lynnwood Glen East and West
Greater Menlyn Node
Menlyn Maine
New Matters
Date of next meeting
Thanks and closure.

4. HOUSE RULES Please switch off cellular telephones.
Time is short – please keep questions short and to the point.
If there are serious issues, please discuss them afterwards or send us an to:
Our Website is:

5. Contact particulars Website: www.lgrag.wordpress.com
Fax:
Tel. (Please remember that this is the Secretary’s private number and you are requested to respect it):
Address: 72 Delaware Street, LWGlen.
PLEASE ENSURE THAT WE HAVE YOUR CORRECT CONTACT PARTICULARS.

6. APOLOGIES
Any apologies to be noted?

7. Minutes of the previous agm
Read
Any comments?
Proposed by?
Seconded by ?

8. Chairperson’s report New EXCO elected in 2008:
Chairperson – Stef Grobler
Vice-Chairperson – Faan Geyser
Secretary – Dave Harcourt
Treasurer – Arthur Dyer
Liaison – Dave Rogers
Legal Issues – Inneke Handley
Co-opted members:
Dr. Chris Semmelink
Mr. Dawie Bezuidenhout

9. THANKS TO PREVIOUS EXCO
Mr. Pieter Korkie
Dr. Chris Semmelink
Mr. Dawie Bezuidenhout
Mr. Jan Diepeveen
Ms. Doreen Wilson.

10. ACTIVITIES DURING 2009 Regular meetings held Applications for rezoning
Objections to applications for rezoning
Illegal business operations
Threats to quality of life in Lynnwood Glen
Rights & obligations of residents
General comments on the future.

11. Financial report Report by Arthur Dyer
Necessity to fund the operations of the LGRAG.
Voluntary contributions by residents.
R50.00 per household per annum.
Income and expenditure.
Questions.

12. Financial report (Cont.)
The necessity to fund the LGRAG activities is becoming more apparent, judging by the increasing influx of business operations into our residential suburb.
The money is not required to fund the day to day operations of the group, and in fact no money has been drawn from the account. The Exco members have absorbed day to day costs such as postage, stationery, printing etc

13. Financial Report (cont.)
We will in all probability be faced with some form of litigation sometime in the future if we intend to take a stand against the blatant disregard of the rezoning by-laws and procedures, both by the council and developers.

14. Financial report (cont.)
Up until now we have asked residents attending the AGM to contribute R30 towards the LGRAG.
We would propose that this be increased to R50 and should be applicable to all rate payers in the area, not just those attending the AGM. Ad hoc voluntary contributions will also be appreciated and put to good use. Without the support from all the residents of Lynnwood Glen we will be facing a huge uphill battle if recent trends to commercialise our suburb continue.

15. Income statement Opening balance as at August 2008 - R7 184.80 Income:
Contributions at AGM (2008) - R1 380.00
Contributions since
R 60.00
Interest accrued to date - R

16. Income statement Expenditure R0.00
Bank Balance as at 27th October R8 864.10

17. Report by ward councilor
Ward Councilor: Professor Duncan Baker
Matters of mutual interest
Tshwane Metro Council issues.

18. Report by south african police
Director Wiese, Station Commissioner, Brooklyn
Issues of public safety
Crime statistics
Community Police Forum
Responsibilities of residents
Crime prevention issues
Questions

19. Metropolitan police report
Address by Metro Police on matters of traffic and related issues such as illegal squatting and contraventions of Municipal by-laws
Rights and responsibilities of residents
Noise and noise abatement
Contact numbers
Complaints
Questions

20. Proposed constitution
Chairperson presents a proposed new Constitution for:
Discussion
Amendments
Adoption.

21. Proposed constitution
Article 1: Name.
Article 2: Mission.
Article 3: Objectives.
Article 4: Membership.
Article 5: Appointment & Governance of EXCO.
Article 6: Functions of EXCO.
Article 7: General Meetings.
Article 8: Material Decisions.
Article 9: Dues & Fees.

22. Election of new executive
Vice-Chairperson, Faan Geyser to deal with election of new EXCO
Chairperson
Vice Chairperson
Secretary
Treasurer
Liaison
Legal

23. feedback Lynnwood Junction – Dawie Bezuidenhout
Menlyn Node – Dr. Chris Semmelink
Closure Issues: East – Faan Geyser;
West – Dave Rogers.
Menlyn Maine – Prof. Duncan Baker.

24. Lynnwood junction Mr. Dawie Bezuidenhout
Mr. Jeanne Jordaan – Atterbury Properties

25. Closure issues Lynnwood Glen East – Mr. Faan Geyser
Lynnwood Glen West – Mr. Dave Rogers

26. Menlyn maine
Professor Duncan Baker – Ward Councilor for Ward 46.

27. MENLYN & MENLYN NODE 2009
Chris Semmelink

31. New matters New Matters raised Date of next meeting Thanks
Special word of thanks to St. Albans for the may years of support and providing a venue for meetings. Applause please.
Closure.