1. Is Your Coalition! March 18, 2011
The
Is Your Coalition!
March 18, 2011

2. Introduction My name is Erica Gosso
I am a Graduate student at The University of Minnesota, I am also an experienced dental hygienist.
I am here representing Minnesota Department of Health
I am completing an internship in the Oral Disease Prevention and Oral Health Promotion Unit.

3. Outline Where is the coalition now? Where is it headed?
Results of the 2011 Summit
Governance choices and coalition structure
Next steps & Resources
Questions

4. Where the Coalition is now...
Work groups and work group chairs
Interim initiatives
First Minnesota Oral Health Plan Drafted
Disparities revealed through the BSS
Possible networks and partnerships discussed

5. Where Is the Coalition going…
Develop identity of the Minnesota Oral Health Coalition
Transitional Task Force/Committee
Preparing for elections for leadership and committees
Membership adoption/support agreements
Self governance
Funding options
Meetings frequency/Communication

6. Role of Minnesota Department of Health-Oral Health Unit
Technical support/ Use of MDH facilities
Coordination of work groups and stakeholders
Coalition Coordinator ( ex-officio)
Guidance for grants and funding
Minnesota Oral Health Coalition is a separate entity

7. Results from 2011 Summit Prioritization Reactions/conclusions:
The approach needs to be systemic, not narrow
Access should be consistently available
Will need nontraditional delivery systems
Will need to collaborate – “work smarter, not harder”

8. Results from 2011 Summit, Cont.
Implementation advice to the coalition
Reach various stakeholders
Educate/change parental views
Funding: Aggressive legislative work
Think “out of the box” on education sources (daycare, grandparents)
Present a united front
Have a smaller group act as executive committee
Collaborate with other health educators – become efficient
Keep dental professions “on board”

9. Structure Needed for Self Governance
Work Group Chairs/Vice chairs elected
Steering/Executive Committee with chair/vice chair and coalition coordinator
Explore raising funds to hire coalition staff
Defined election process/use of MDH voting system
Determine terms of officers
Bylaws approved and put into place

10. Structure to Achieve State Oral Health Plan Objectives
Self governance with elected or volunteer leadership
Guidance from Minnesota Department of Health
Collaboration with coalition stakeholders
Steering Committee approved programs
Funding though grants and donations
Creation of identity; website, logo, & staff

12. Structure Option 1 5 committees under Steering/Executive committee
Policy committee/work group
Workforce committee/work group
Access to Care committee/work group
Education & prevention committee/work group
Research committee/work group

13. Structure with Option 1 Approved member agreements
Steering committee to approve and aid in all action plans
Bylaws signed into action
Application for 501 ( c)3 status-election h
Fundraising, grant writing, possible dues
2 year commitment for Officers
Funding for activities/communications

14. Option 2

15. Structure for Option 2
All committees/work groups work circular with MDH and Steering committee.
Steering committee just used for communication between members and meeting coordination
MDH support staff and facilities
Each group working on action plans alone

16. Structure for option 2 No membership Volunteer leadership
No fund raising/no money coordination
Coalition just used to build partnerships/communication
Grants only on individual basis/ not tax exempt
“Loose” affiliation less proactive

17. Decisions Before Election for Bylaws
Do nominees have to meet specific criteria?
How many members on steering committee?
Specific structure; each work group evenly represented in committee? Or each area of state?
Who has authority to call a meeting?
How often should meetings occur?
Term of Chair person/frequency of elections?

18. Election Process and Tentative Dates
Process for election
Process for nomination/volunteer
MDH voting system available for election or nominations
Time and method for regular meetings of the steering committee, task groups, and coalition members.

19. Funding Yearly dues for membership Donation could be set-up on website
to fund a staff hire
or activities?
Lobby?
Donation could be set-up on website
Other resources
Grants
Foundations
501(c)3 requirements, option h

20. Reasons for Future Staff Hire
Take attendance at meetings and events
Record and distribute meeting information
Manage stakeholder database/ updates
Available for perspective members for communication
Membership records/ election records
Receipts for donations/member dues for tax purposes
Tracking of funds/Activities
Coalition Communications between meetings

21. 501(c)(3)Status for Non-Profit Organizations
Organization must be organized and operated exclusively for exempt purposes
After governing body is established, application can be completed. Bylaws can be used as “organizing document”
Organization able to receive tax-free contributions and grants from federal/state.
Election h allows for some lobbying
Forms and information available at

22. 501(c)(3) Status (h) Election
Election h allows for lobbying while under 501(c)3 status
Rules of election h
20% of 1st $500,000 of budget on lobbying
Reduced percentages of budget on amounts above $500,000
Overall cap of $1 million
Of permissible amounts only 25% allowed for “grass roots” lobbying

23. Transitional Task Force
Interim group to investigate governance, bylaws, and election options
Volunteers and work group chairs interested in researching infrastructure and elections-make recommendations
Members could choose to be in elections themselves as well
Volunteer work sheet in packets

24. Resources and Support The Centers for Disease Control & Prevention
Health marketing & eHealth marketing
Research/Evaluation information
Partnership information
Resources and Tools
Professional Development
“Best Practices” advice

25. Resources & Support Oral Health America
Resource information
Grants
Funding recommendations
Donated dental products
Partnership possibilities

26. “Best Practices” recommendations Synopsis of state programs
Resources & Support Association of State & Territorial Dental Directors
Research results
“Best Practices” recommendations
Synopsis of state programs
Program support
Information on other coalition practices

27. Resources & Support The Alliance for Justice Organization
Advocacy
Community organizing practices
Evaluation of coalition organization
Funding
Lobbying information
Legal guidance

28. References www.irs.gov/pub/irs.pdf/p4221pc.pdf www.irs.gov

29. Resources Cont.
Berkoweitz B, Wolff T. The spirit of the coalition. American Public Health Association, Washington, DC, 2000.  Available from:
Centers for Disease Control and Prevention, Division of Oral Health. Website.  Available from: (R. Lavinghouze, Evaluation Scientist, CDC, Division of Oral Health, personal communication, May 2005.)
Wolff T. A practitioner’s guide to successful coalitions. American J Community Psychol 2001 Apr;29(2):
U.S. Department of Health and Human Services. A national call to action to promote oral health. Rockville, MD: U.S. Department of Health and Human services, Public Health Service, National Institutes of Health, National Institute of Dental and Craniofacial Research, NIH Publication No , Spring 2003.  Available from:
Butterfoss FD, Kegler MC. Toward a Comprehensive Understanding of Community Coalitions: Moving from Practice to Theory. In DiClemente RJ, Crosby RA, Kelger MC. (Eds.) Emerging Theories in Health Promotion Practice and Research. San Francisco, CA: Jossey-Bass Publishers, 2002: (Community Coalition Action Theory)
Butterfoss FD.Coalitions and partnerships in Community Health.San Francisco, CA; Jossey-Bass Publishers,2007.