1. Science Fair HS Coordinators Meeting

2. Who’s Who in the Fauquier County Regional Science & Engineering Fair
School:                                          Science Fair Coordinator: Fauquier High School                     Mrs. Debbie Fisher  Kettle Run High School                   Ms. Kara Reffitt
Liberty High School                         Ms. Jen Clark
Dr. Allen Atkins Mountain Vista Gov. School           Mrs. Dee Thompson
Homeschooling Representative    Mrs. Kelly Zieg Wakefield School                             Neil Shaw      Auburn Middle School                   Mr. Dan Garrison  
Cedar Lee Middle School               Mrs. Bobbi Lynn Hauser   Highland School                             Mrs. Erica Deane     Marshall Middle School                  Mrs. Ashley Bringenberg Taylor Middle School                      Mrs. Sarah Cheatwood  Warrenton Middle School             Mrs. Kay White Mountainside Montessori             Ms. Janelle Stewart Providence Christian Academy Dr. Young Shin
Midland Christian Academy          Mrs. Becky Mullins
Fresta Valley Christian School Ms. Jayme Jones
Mr. Bryan Logan ***************************************************** Regional Fair Director                     Mrs. Chandra Wilkemeyer Assistant Fair Director/                   Mrs. Dee Thompson Jr. Div. Head Judge                       Private School Coordinator Mrs. Erica Deane
 /Sr. Div. Head Judge FCPS Instructional Supervisor        Mrs. Pam Pulver for Science, Health & PE
Who’s Who in the Fauquier County Regional Science & Engineering Fair

3. Flow of Science & Engineering Fairs
Classroom Fairs
Classroom "Fairs"
School Fairs
Middle Schools: Select 6th - 8th graders
High Schools: 9th -12th graders
Regional Fair
Jr. Div. – 6th -8th
Sr. Div. – 9th - 12th
*12 Projects may be selected from each school to go on to the Regional Fair
*Top 5-10 projects will be selected from the Sr. Div. to earn a cash prize and advance to the State Fair

4. Advanced Fair Opportunities
Regional Fairs
State Fairs
Intel ISEF: International Science and Engineering Fair
Advanced Fair Opportunities
Legend:
Both Divisions
(Grades 6-12)
Senior Division Only (Grades 9-12)

5. Fair Dates for 2018 Separated Fairs yet again!
Senior Division Fair: Saturday, March 3, 2018
*No setup the evening prior
Junior Division Fair: Saturday, March 17, 2018
*No Setup the evening prior
High School Science teachers judging
*Schedule as last year:
Morning setup, judging, break for lunch, awards after
Same Venue for each: Fauquier High School Cafeteria

6. Timeline of Fairs: Sr. Division Fair:
School Fairs: Prior to Feb 9th, 2018
Select up to 12 projects/school to advance to Sr. Div. Regional Fair
Deadline to register for the Regional Fair is Feb. 16th, 2018)
Sr. Div. Regional Fair: Saturday, March 3rd (FHS Cafeteria)
State Science & Engineering Fair: TBD
Possible dates are April 7th or 14th
Venue is moving this year from VMI to ??

7. Timeline Senior Division 8:00 a.m.-9:00 a.m. Project setup
9:00 a.m.-11:30 a.m. Judging (closed to public)
11:30 a.m.-12:00 p.m. Lunch for judges, presenters, staff, and volunteers
12:00 p.m.-1:00 p.m. Public viewing
1:00 p.m.-2:00 p.m. Awards ceremony
2:00 p.m.-2:45 p.m. Project removal

8. Cash Prizes Our 2018 Head Judges:
Anticipated cash prizes will total $2,200
Our 2018 Head Judges:
Dee Thompson – Junior Division Judge from Mtn. Vista Governor’s School
Erica Deane – Senior Division Judge from Highland School
First
Second
Third
Hon. Mention
Senior Div.
$ 500
$ 350
$ 200
$ 150
Junior Div.
$100 for the top 10 projects

9. Prize $ for School Fairs
Prize $ may encourage participation since it may only be required by AP classes
Up to individual schools to raise it.
Keep it modest. $100 first, $50 second, $25 for third.

10. Coordinator’s Duties:
ADVERTISE THE FAIR!!!
Through science/tech ed. department teachers
Announcements and local media (Twitter, school newspaper, etc)
ADVISE/SUPPORT
Create a science fair club that offers a time and place for students interested in the science fair to meet and develop their ideas.
Assist interested students in filling out the required paperwork before Nov. when the SRC board meets to approve all projects. (paperwork submitted after this time will need to go through an inhouse SRC board you create!)
Assist students in finding an appropriate mentor for their project type
Insure student safety! Paperwork must be completed for research to begin.

11. Coordinator’s Duties:
ADVISE
Assist students in finding an appropriate mentor for their project type
Teachers evaluate all projects for potential risks – check the Intel ISEF Handbook for help with this.
Remind students of important deadlines (especially the registration deadline!)
A remind account for science fair participants works great for staying in touch.
REGULATE
At the HS level - Form a building-wide SRC/IRB for late paperwork
Projects with risk/danger/humans/vertebrates need preapproval before beginning

12. Coordinator’s Duties:
ENTHUSE
Your attitude is contagious so help spread hype about the opportunities that independent research can offer your students (not to mention the $)!
HOST
The school level fair and organize judging process
Judges can come from the community, other grade level science teachers, etc
NEW: Students must go through another school fair (if their school does not hold one) to be allowed to proceed to the Regional Fair.
Find local community sponsors for food, certificates and medals if desired
JUDGE
Assist with Jr. Division judging at the Regional Fair

13. SRC/IRBs?
Every High School is to have its own SRC/IRB Review Board, which can be one in the same.
IRB – evaluates any project using human subjects (even for surveys)
An educator
School administrator (Principal or AP)
Medical or Health Professional (Dr. Nurse, Psychologist, social worker or counselor)
SRC – evaluate projects involving vertebrate animals and/or potentially hazardous biological agents. (THESE MUST BE APPROVED BEFORE EXPERIMENTATION BEGINS!!!)
Biomedical scientist with a doctorate
1 additional member with expertise in specific areas of study ex. Veterinarian or assistant. Documented phone consults are sufficient here.
Adult sponsors/supervisors may not serve on these boards due to potential conflicts of interest.

14. Required Sr. Div. Paperwork
See Intel ISEF Handbook for required paperwork.
Rules Wizard can help students determine what paperwork is required for their particular project
New: Students must complete a Research Plan form to insure all required Form 1A information is present.
Required ISEF Forms Chart

15. Communications
Check your school calendars and let me know the date you select for your school fair so I can post them on the Fauquier Science Fair website.
Book the date with your librarian/school
Remember to schedule a snow date!

16. Stipends
Taken care of at the school level now. Speak to your administration to make sure paperwork is completed.

17. Your Web Resources: Web resources - http://fcpssciencefair.weebly.com/
Points to Intel ISEF Resources
Intel ISEF Handbook
Changes for 2018 ppt
Has a database of projects back several years where students could get project ideas from
Points to other web links

18. Experimental vs Engineering Process

19. Promotional Items
ISEF Booklets
Posters to be coming soon

20. Upcoming Meetings: Questions or concerns? Email:
Early Nov - SRC Board will meet to approve projects
Nov./Dec Meeting ???
Wed. Feb 7th, 4:00-5:00 pm – Setting up school fair judging and more
Questions or concerns?