1. Data Pipeline Town Hall May 19th, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
7/31/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline READ Collection
Discipline
RITS
Student End of Year
Student October
School Discipline and Attendance (SDA)
Special Education Discipline
Student Biographical Data

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
School Code Changes (Closes June 30th)
RITS
EDIS
Periodic 9

10. Open Data Pipeline Collections
7/31/2018
Open Data Pipeline Collections
Snapshots
Student End of Year
Teacher Student Data Link
READ
Special Education Discipline
Special Education End of Year
School Discipline and Attendance
Coming Soon
SBD for CMAS Including PARCC (5/31/2016-6/9/2016)
SBD for ACT (6/13/2016-6/20/2016) 10

11. READ Collection 11

12. READ Defects/Tips/Hints
7/31/2018
READ Defects/Tips/Hints
At this time, districts should have completed or are currently working on:
Creating and submitting beginning READ file to ensure correct file layout
Resolving errors
Tips for coding Special Education Students
Student on an IEP that is able to access one of the approved assessments
Student unable to access one of the approved interim assessments and requires an alternative pathway assessment
As you have heard me mention before, per the opinion of the attorney general, students with an IEP will not longer be exempt from the READ data collection. Therefore, these students will have a READ status of 1 or 2 based on their assessment.
Then the question comes in: Well what read test do I use with these students? There are a couple of choices, if a student IS able to access one of the approved assessments you will indicate that through the READ test field. For example, if a student was able to access your district assessment of PALS then you would use a READ test of 03.
If the student is unable to access one of the approved interim assessments and requires an alternative pathway assessment then the READ test would 13
For students who were able to access one of the approved interim assessments then the score would be reflective of that assessment and the cut scores for determining an SRD would apply. For students accessing an alternative pathway (READ Test 13) the actual scores are not submitted – that’s when you will use a place holder score of ‘8888’
2 READ - Whitney Westgaard -

13. 7/31/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules (updated 5/4/16)
Webinar trainings (recorded webinar from 3/31)
Additional resources – Frequently Asked Questions and Assessment Cut Scores
2 READ - Whitney Westgaard -

14. Discipline 14

15. DISCIPLINE (students with disabilities) Exempt Districts
Instructions went out to respondents with the DIS and SPI roles for those districts who do not have any discipline events to report on students with disabilities for their district during the current reporting period. We ask districts get in this week to report the status information as CDE will contacting districts who have not reported discipline data on students with disabilities.
15 Discipline students with disabilities — Kristi Gleason — 15

16. DISCIPLINE (students with disabilities) Exempt Districts
If you happened to upload a file with zero records and are exempt from reporting as you have no discipline actions on students with disabilities, you will need to delete the file. Please call me for instructions
LEA
Data Exists
Total Records
Validation Errors
RITS Errors
Last Updated Date
0550-NORTH CONEJOS RE-1J N
05/12/ :30 AM
1180-ROARING FORK RE-1
05/12/ :34 PM
1490-BETHUNE R-5
05/12/ :59 AM
2535-MANZANOLA 3J
05/09/ :18 PM
2865-REVERE SCHOOL DISTRICT
05/10/ :29 PM 16
16 Discipline students with disabilities — Kristi Gleason —

17. DISCIPLINE (students with disabilities) Roles and Responsibilities
There is still some confusion on this collection who uploads the data. The Districts upload the data on students with disabilities that have discipline actions and the Administrative Unit creates the snapshot, ensures the data is reported correctly, and works with the Special Education Directors to authorize reports. An Administrative Unit respondent can’t have more than one DIS role for more than 1 district. A respondent can only have one DIS role.
17 Discipline students with disabilities — Kristi Gleason — 17

18. DISCIPLINE (students with disabilities) TIMELINE
DUE DATES
WHAT IS DUE
DISTRICT RESPONSIBILITY
ADMINISTRATIVE UNIT RESPONSIBILITY
Monday, April 11th, 2016
Discipline Interchange file may be uploaded to the Data Pipeline.
Monday, May 2nd, 2016
Special Education Discipline Data Collection Snapshot Available.
Monday, May 9th, 2016
Date by which the following interchange files must be UPLOADED by districts
Discipline
Student Demographics
Student School Association
Date by which the following interchange files must be UPLOADED BY THE ADMINISTRATIVE UNIT
SPECIAL EDUCATION IEP CHILD
SPECIAL EDUCATION IEP PARTICIPATION
Thursday, June 2nd, 2016
NOTE:
Once the Administrative Unit respondent has created the Special Education Discipline Snapshot you will have access in COGNOS under Discipline to see snapshot validation errors relative to your district.
It is the district’s responsibility to make corrections TO the data in accordance with the timeline.
Date by which you must generate your first Special Education Discipline Snapshot in Data Pipeline.
Thursday, July 7th, 2016
Date by which Interchange errors must be resolved.
DISCIPLINE INTERCHANGE (LEVEL 1) ERRORS RESOLVED
STUDENT INTERCHANGE (LEVEL 1) ERRORS RESOLVED
Date by which IEP Interchange errors must be resolved
IEP INTERCHANGE (LEVEL 1) ERRORS RESOLVED
18 Discipline students with disabilities — Kristi Gleason — 18

19. DISCIPLINE (students with disabilities) Resources
Be sure to check out the training power point where you’ll find great information about the interchange, snapshot, and how all that comes together in reports.
19 Discipline students with disabilities — Kristi Gleason — 19

20. Contact Information
If you have ANY questions about the Discipline Interchange please feel free to contact us.  We are just a phone call away!
Kristi Gleason Collection Lead
Lindsey Heitman
Please include the following team members in your communications
In the subject line of the if you would please include the following information:
District Number (four digit code)
Administrative Unit Number (5 digit code)
Subject of the along with any business rules or name of a report if applicable.
In the body of the
Please include your phone number!
Thank you 20 20

21. RITS 21

22. 7/31/2018
RITS
LEAs can now go from Data Pipeline to RITS. To do this do the following:
On the Data Pipeline Page under the RITS Tab on the left select RITS Web System
RITS – Genevieve Hale -

23. 7/31/2018
RITS
Go ahead and begin adding preschool and kindergarten students to RITS for the school year.
Remember to mark them as non-attending until they arrive in the fall. When they arrive in the fall then mark them as attending.
Also, please note that many students have already been assigned SASIDS before entering preschool or kindergarten if they have enrolled in other programs for which they receive public funding (e.g. Colorado Preschool Program, child find etc.). It is important to do a RITS search for these students to find out if they already have a SASID so that a duplicate is not created.
RITS – Genevieve Hale -

24. Student End of Year 24

25. 7/31/2018
End of Year Schedule
The snapshot is open and districts should be working to upload student interchange files and create snapshots
Errors on the interchange level? Please see for more information
Errors on the snapshot level? Please see for more information
Create an Initial Snapshot by Thursday, June 2nd
Student End of Year — Duncan Anderson —
25 Student End of Year — Duncan Anderson —

26. Exception Requests
Exceptions are occasionally required in cases where data previously entered in another collection was incorrect and now cannot be corrected.
Common exceptions include
improperly reported language status
Age to Grade checks
Improperly included/excluded from October Count
Please use the updated exception request sheet
This file makes exceptions easier to create and process for most districts 26

27. Exception Requests
Load your exception files into your Student Syncplicity folder in my.syncplicity.com
Send an when the file has been uploaded.
An will be sent back once the exceptions have been loaded.
Please let me know if you need access to your districts Syncplicity folder or more instructions on how to use it. 27

28. 7/31/2018
End of Year Changes
If you are new and would appreciate a more detailed walkthrough of the EOY process, please contact Duncan to schedule an introductory training.
— (303)
Student End of Year — Duncan Anderson —
28 Student End of Year — Duncan Anderson —

29. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 29

30. Student October 30

31. 2016-2017 October Schedule Official Count Day Changed:
Tuesday October 4th
Wednesday October 5th
Timeline is posted on website:
31 Student October— Morgan Holmgren — 31

32. FAST Trainings/Webinars
Series of webinars this Summer and Fall:
Student October Count Resources Guide Webinars:
Tuesday June 14, 2016
Tuesday August 2, 2016
Tuesday August 23, 2016
At-Risk Resource Guide Webinars
Tuesday June 21, 2016
Tuesday August 9, 2016
Tuesday August 30, 2016
Duplicate Count Process Webinar:
Tuesday November 1, 2016
All Times are:
1:30 – 2:30 pm 32
32 Student October— Morgan Holmgren —

33. FAST Trainings/Webinars
Access the webinars from this link:
FAST is considering hosting in-person trainings covering the Pupil Count Resource guide and Audit documentation.
Fill out survey by Friday May 27, 2016
Contact FAST at:
33 Student October— Morgan Holmgren — 33

34. Questions?
Contact Morgan Holmgren with any questions.
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
34 Student October— Morgan Holmgren —

35. School Discipline and Attendance
(SDA) 35

36. Timeline Monday, May 9th – Collection Open
Friday, June 10th – Upload at least 1 file and update ‘No Reportable Incidents’ tab
Thursday, June 16th – All applicable files uploaded
Thursday, June 23rd – All applicable files are error free
Thursday, June 30th – All files are finalized
Bold – required
Italicized – goals
School Discipline and Attendance — Annette Severson—

37. Current Status Comparison Edits now functioning
Compares data reported in Discipline by Action file and Discipline by Student Demographic File
Details provided in training slides
Approvals are still pending- please note I will send communication once ready
Please note, I will be out of the office and not available Thursday, May 26th through Monday, June 6th. Please send questions beforehand if possible.
SDA – Annette Severson –

38. Resources Timeline Training Documentation FAQ
Timeline
Training Documentation
FAQ
Calculating Attendance for Online Schools
Behavior Clarification and Statutes
File Layouts
Process Documentation
SDA – Annette Severson –

39. Questions?
Contact Annette Severson at for assistance
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
School Discipline and Attendance — Annette Severson—

40. Special Education Discipline40

41. Special Education Discipline Roles and Responsibilities
A respondent can only have 1 DIS role so if you are an Administrative Unit respondent and have several districts under the AU you could only have one DIS role associated with 1 district. Its really the Districts role to report the data and the Administrative Units to ensure the reporting of the data, the timely submission of reporting and report authorization.
41 Discipline students with disabilities — Kristi Gleason — 41

42. Contact Information
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us.  We are just a phone call away!
Kristi Gleason Collection Lead
Lindsey Heitman
Please include the following team members in your communications
In the subject line of the if you would please include the following information:
District Number (four digit code)
Administrative Unit Number (5 digit code)
Subject of the along with any business rules or name of a report if applicable.
In the body of the
Please include your phone number!
Thank you 42 42

43. Student Biographical Data43

44. Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM
Tuesday, May 31st, 2016 to Thursday, June 9th, 2016
SBD for ACT
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for PSAT
Wednesday, July 6th, 2016 to Friday, July 15th, 2016
Collect invalidation information early – Planning to have districts submit invalidation info to CDE to avoid interruptions to planned leave

45. SBD for PSAT SBD for PSAT
To be determined – After June 30th, 2016
To be determined – Collect data ahead of SBD window
Collect data for SBD now while easily remembered
CMAS/PARCC invalidations applied on ‘Student Participated’ field:
Not tested codes
If a student does not test and no code is reported, will default to ‘Absent’
Void codes
ONLY void scores or CDE reporting, won’t go back to College Board
45 Melissa Mincic

46. Assessment Unit ‘Trainings’ Website
7/31/2018
Assessment Unit ‘Trainings’ Website
‘Data Trainings’
SBD Manual
SBD Review Webinar (PPT)
SBD Review Webinar (Recording)
CDE’s Data Pipeline system is used for SBD reviews.
General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page. 46

47. Assessment Unit Data Pipeline Manual for SBD
Link to the Assessment Unit Data Pipeline Manual for SBD
Links to SBD webinar trainings
PPT slides:
Recording: 47

48. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Melissa Mincic or Jasmine Carey You can also call the general phone number for the Assessment Unit at , and Margo will direct you to the person who can best answer your question.

49. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 49

50. 7/31/2018
Coming Soon!
Privacy trainings offered through the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC). Details forthcoming….
Possible passage of HB 1423 concerning data privacy.
Bill introduced on March 30th
Has passed both the House and the Senate
Gen 50

51. PTAC Trainings May 25th, 2016 9:00 AM to 4:00 PM
7/31/2018
PTAC Trainings
May 25th, 2016
9:00 AM to 4:00 PM
Pikes Peak BOCES - Large Conference Room (Upstairs)
2883 S. Circle Dr.
Colorado Springs, CO 80906
May 26th, 2016
8:00 AM to 3:00 PM
JeffCo School District- Boardroom
1829 Denver West Drive, Bldg. 27
Golden, CO  80401
Gen 51

52. 7/31/2018
PTAC Trainings
Agenda
FERPA 101: Understanding the Basics of Protecting Student Privacy
Colorado Data Privacy Laws and the New Data Privacy Bill
You just downloaded a lawsuit! Working with Online Service Providers and Apps
Colorado-Specific App and Online Service Providers Requirements and Best Practices
Lunch on your own
Dude, where’s my Data? Data Breach Response Training
What are you doing with my child’s data? Developing district privacy, communication & transparency programs
Colorado-Specific Transparency Requirements and Best Practices
Questions
Gen 52

53. PTAC Trainings Contact Jill Stacey if you are interested
7/31/2018
PTAC Trainings
Contact Jill Stacey if you are interested
Gen 53

54. Thanks for joining us today!
Next Town Hall:
Thursday, May 26th, a.m.-10 a.m. 54