1. The MTF adjusted system to meet Vacuum Group needs
Andrea Caio

2. Overview Terminology Objectives Functionalities of MTF
Introduction to Infor EAM
How MTF is integrated with other management systems
Where we are at present
Benefits for the Vacuum Group
Future developments
Maintenance of the MTF system
Key people
Summary

3. ? MTF CDD Infor EAM Layout Database Terminology
Stock management
MTF
General data storage and retrieval ?
Layout Database
Layout specific information
CDD
Component drawing database

4. Objectives
Aim: use MTF as a focal point between the various management systems (CDD, Layout Database, Infor)
 Increase the coherence between the various systems concerned with the maintenance and management of equipment in the LHC
 Provide easy access to equipment data, documentation and other associated information
 Allow increased traceability of equipment

5. Functionalities of MTF
A typical MTF equipment entry contains information such as:
Physical (Manufacturer, Status, Tech. Responsible, etc.)
Equipment data (measured properties of the asset)
Operation (what tests that have been performed/when/with what result)
Manufacturing steps
Child/Parent equipment
Documents (eg. Testing certificates, radiation measurement results, CDD drawing)
History (where equipment was used)
Location
VA Aluminium Chamber Subassembly

6. Infor EAM
Part of CERN’s Computerized Maintenance Management System (CMMS)
Contains spare part information
Allows asset tracking and management
Eg. Work orders can be created so that at all times one can know where the equipment is, who is responsible for it at present, what is being done to the equipment.
The loaning of equipment is managed by the equipment’s Technical Responsible.
Equipment labelling allows technicians to easily scan equipment in and out of the stock rooms.

7. Weaknesses of previous set up
Not all desired information about a particular piece of equipment is kept in MTF:
 Spare part and work order information are managed in Infor
 Details on the layout surrounding the equipment are found in the Layout Database
 The CDD drawing code is often missing from the Layout Database and the MTF entries
Would like better integration between the systems
Infor
Layout Database
MTF
CDD

8. MTF Infor Integration with Infor EAM
Whatever is created in MTF as an asset automatically also appears in Infor.
No need for consumables (eg. seals) to be created individually in MTF
 Can be created as parts in Infor
 Do not appear in MTF
Infor
MTF

9. Infor EAM – Asset VA Aluminium Chamber Subassembly Equipment Details
Tracking Details
Part Association

10. Infor EAM – Work Order Work Order Type
Dimensional inspection
Leak check
Functional check
Cleaning
Vacuum firing
Material certification …
VA Aluminium Chamber Subassembly

11. Integration with Layout Database
Functional position
Stainless Steel VA Chamber
(will be replaced by VA Aluminium Chamber Subassembly)

12. Integration with Layout Database - 2
MTF Links to:
slot
equipment
Other Properties
- Upstream Seal
- Downstream Seal
CDD drawing link

13. CDD Infor MTF Where we are now
All the equipment and functional positions in the Q1/Q1 sections in the 4 experimental areas (ATLAS, ALICE, CMS, LHCb) have been created in MTF.
The reserve vacuum chambers have also been created and are ready to be attached to their functional positions.
Links between the Layout Database, MTF and CDD database exist for all the above.
MTF
Layout Database
Infor
CDD

14. Benefits
Easier browsing between the Layout Database, MTF and the CDD drawing database
Information is more centralised
quicker access
Use of MTF automatically involves Infor
Can store information regarding new or spare components by creating them as equipment entries in MTF
 can then be easily attached to the relevant functional position slot once the equipment is ready to go in the LHC

15. Future Developments
MFIO (Maintenance Framework Implementation Office) established in 2012
Responsible for supporting the framework of the maintenance systems
Support us as clients using the maintenance systems
Definition of common practices to increase the efficiency of maintenance processes.
Eg. Currently working on equipment code requests and label requests processes.
Establish particular ‘officer’ positions within the group in order to clarify roles (eg Spare Parts Officer, Group Coding Officer).
In future these processes should be well mapped and standardised.
Relatively long timescale

16. Maintenance of the MTF system
Important to keep MTF system up to date
For large imports of equipment into MTF, several templates have already been created
These will be uploaded in the EDMS document database.
If there are only a few bits of information to be added, this can be done directly without going through CMMS support.

17. Key People
Sonia Mallon – MTF slot creation (general MTF expert)
Tsvetelin Krastev – MTF equipment profiles creation
Pascal Le Roux – Creation/changes to slots in Layout Database
David Widegren – General MTF/Infor queries
Christophe Mugnier – MFIO reference figure
Tahar Klabi – Infor

18. Summary The adjusted set up allows:
greater centralisation of information
easier and quicker access to information
 increased coherence between management systems and databases
 improved traceability
Important to maintain system as up to date as possible in order to fully benefit from the extensive range of data that MTF can store
In future it is likely that several of the associated processes (eg naming, labelling) will be standardised so that the system as a whole will gain in efficiency

19. Questions?