1. Amtrak Legal eInvoicing Pilot Kickoff
March 28, 2005

2. Legal eInvoicing Solution – Agenda
Welcome, and Thank You! – Byl Herrmann
What is Legal eInvoicing?
Why take part in Legal eInvoicing?
How do I use the Legal eInvoicing system?
What do I need to do to get started?
Timeline / Next Steps
Questions / Contact Info

3. What is Legal eInvoicing?
In general, a method of electronically submitting an invoice to a client for approval and payment
For Amtrak:
Secure web-based system for submitting invoices using standard web forms and file upload
Eliminates the requirement that companies generate their own cXML invoices

4. Why take part in Legal eInvoicing?
Allows law firms to invoice Amtrak faster
Allows law firms to receive payment for their services faster
Will soon be an Amtrak requirement

5. eInvoicing System - Home
Access (test system)
Navigation Bar
Page Title Bar

6. eInvoicing System - Invoice Submission
Two methods to submit:
Invoice Entry Form - Manual entry of invoice details - Submit one invoice at a time
Invoice Upload - Based on LEDES98B CSV format - One invoice per file - Verify invoice details
Both Methods Require - Input of Ariba Supplier Network Credentials - Choice of Claims/Lit. per invoice

7. eInvoicing System - Invoice Entry Form
Click at any time for help
Credential Section
Header Details Section
Submitted Line Item Overview Section
New/Existing Line Item Edit Section

8. eInvoicing System - Invoice Entry Form
Don’t enter your Shared Secret until just before clicking Submit Invoice
1. Enter ASN Information
Invoice discounts should be entered as negatives
2. Enter Header Details
Click to delete an entered Line Item
. Confirm details of entered Line Items
Click to edit an entered Line Item
Click after all Line Items have been entered

9. eInvoicing System - Invoice Upload
1. Enter Ariba ID. Shared Secret will be entered on Invoice Entry Form Page
Click to search for the invoice file
2. Choose the type of upload (1 type per upload)
3. Confirm details of Invoice to be uploaded
Includes all line items and adjustments
Once validated, the details of the upload will be displayed in the Invoice Entry Page for review and final submission

10. eInvoicing System – Submission History
For identity confirmation, enter the Invoice Date of your last submitted invoice

11. What do I need to do to get started?
Visit to create an Ariba Supplier Network account (see Enablement help) - Requires DUNS #, etc.
Follow directions for creating an ASN Test account once your Production account is active
Review the Enablement documentation for details on invoice submission
Once registered and ready (after 3/30/05), submit a test invoice using the eInvoicing application. Note that during the pilot phase, you won’t use live case #s.

12. Timeline / Next Steps
Mon, 3/28/2005   - eInvoicing pilot program conference call - Begin gathering information for ASN registration
Weds, 3/30/ Fri, 4/8/ ASN account is active   - Non-production eInvoicing site is live   - Non-production eInvoicing submissions accepted
Thurs, 4/14/ Mon, 4/18/2005   - Production eInvoicing site is live   - Non-production eInvoicing submissions accepted   - Feedback, fixes, and changes from 3/30 pilot incorporated
Tues, 4/19/2005   - Production eInvoicing submissions accepted

13. Questions? Any questions, contact Jim Gluck – gluckj@amtrak.com
Cliff Simpkins