1. ILC-EDR Kick-off Meeting, Cryomodule and Cryogenics
ILC-EDR Kick-off Meeting Cryomodule and Cryogenics Organization and Charges
Sept. 12, 2007
Akira Yamamoto
ILC-EDR Kick-off Meeting, Cryomodule and Cryogenics
Held at KEK, Sept , 2007

2. ILC Project Management as a proposal for the organization toward EDRV
ILC Project Management as a proposal for the organization toward EDR
ILC Council (ILCSC)
Funding Agencies and Institutions
Global Design Effort
Director’s Office
Director: B. Barish
Project Managers:
M. Ross*, N. Walker, A. Yamamoto
Board
- Accelerator Advisary
- RD subpanel
- Design & Industr. subpanel.
- ..
Executive Committee
Director, Regional Directors,
Accelerator Experts, PMs
Regional Leadership
(by Reional Directors)
- Funding and Authorization
Technical Leadership (by Project Managers)
- Engineering Design and R&D
Asiay
M. Nozaki US
M. Harrison
Europe
B. Foster
ML Tech.
A. Yamamoto
Global Sys.
M. Ross
Accel. Sys
N. Walker
P. M. Office
M. Ross
Many Tasks
Instit. ….
Institution
Institution
Institution
Instit. ….

3. Project Management Structure (baseline)
Director’s Office
- Director (B. Barish)
- Project Managers
(Ross (chief), Walker, Yamamoto)
Executive Committee
Board
- Accelerator Advisary
- RD subpanel
- Design & Industr. Subpanel.
- Change Control Board
Regional Effort
ML Technology
(Yamamoto, Shidara, Kerby)
Groups:
Cavity Process (Lilje)
-Cavity Prod/Integ (Hayano)
Cryomodule(Ohuchi/Carter)
Cryogenics (Peterson)
HL-RF(Fukuda)
ML Integ. (Adolphsen)
Global Systems
(Ross, )
Groups:
Civil
Controls
Convent. Facil.
Accelerator Systems
(Walker )
Groups:
e- source
e+ source
Damp. Ring
BDS
RTML
Simulations
Project Man. Office
(Ross, )
Groups:
System integration
Eng. Manage
- Cost and schedule
XFEL liaison

4. Technical Responsibilities : (from RDR Chapter 7)
Technical responsibility
Green indicates a commitment:
institute will deliver
MoUs facilitate connection:
Project Management (authority and responsibility) and institutions (funding and resources).
The ‘C’  coordinating role in a WP
Each WP has one coordinator.

5. ILC Project Management and Sharing Responsibilities
Project Managers responsible for
Leading the world-wide technical development effort
efficiently and effectively
Setting technical direction and executing the project toward realization of the ILC
Day-to-day project execution and commucniation
Regional Directors and Institutional Leaders responsible for
Promoting, funding and authorizing the cooperation programs.
Formality to start institutional activities, and periodical oversiting the technical progress,

6. Project Management Structure Area: Main Linac Technology (to be completed)
Regional/Intsitutional Effort:
- Director-US: Mike Harrison
- Director-EU: B. Foster
- Director-AS: M. Nozaki
Technical Effort (ML (SCRF) Technology):
- Project Manager: A. Yamamoto
- Associate Managers: T. Shidara, J. Kerby,
* Group leader, ** Co-leader
Regions
Institute
Institute Leaders
Cavity
(Process)
L. Lilje*
(Prod./Int.)
H. Hayano*
Cryomodule
N. Ohuchi*
H. Carter**
Cryogenics
T. Peterson*
HLRF
S. Fukuda*
ML Integr.
C. Adolphsen US
Cornell
Fermilab
SLAC
ANL
TJNL
H.Padamsee
R. Kephart
T.Raubenhaimer
C.Adolphsen
H.Carter
T.Peterson
R. Larsen EU
DESY
CERN
Saclay
Olsay
INFN
Spain
R.Brinkman
J. Delahaye
O. Napoly
A.Variola
C. Pagani
L.Lilje
Parma
Franco Pal.
Tavian AS
KEK
Korea Inst.
IHEP
India Inst.
K.Yokoya
Noguchi, Saito
Hayano
Tsuchiya/
Ohuchi
Hosoyama/Nakai
Fukuda

7. Technical efforts to EDR
Complete the critical R&D
as identified by the (R & D Board and) S0, S1, S2 task forces.
Make our best effort to establish the base-line design unified,
Technologies to be chosen and to be further established, and demonstrate engineering for pre-mass-production
Seek some flexibilities for “plug-compatibilities”, for maximizing performance/cost (value-engineering)
Learn industrialization in the XFEL project
Obtain the maximum benefit from the realized project formally launched June, 2007
Learn real industrialization and accumurate mass production experience,

8. Getting Started on the EDR:
Re-organize collaboration
Project management-based structure,
For day-to-day activities,
Definition, scope and possible resources
Re-look (self-review) RDR & plan EDR
EDR kick-off meetings as a starting point

9. 2007/08 EDR Milestones Aug. – Korea ILCSC:
New EDR organization start,
Aug. to Oct. – EDR Kick Off Meetings
Oct – Fermilab ILC-GDE meeting
EDR Work Packages to be discussed
Jan. to Feb. 08 – EDR RD Meetings
March 2008 – Tohoku (Japan) GDE Meeting

10. Agenda: Sept. 12 Wednesday 12 September 2007
09:00 Introductory talk -- toward EDR (15') B. Barish
09:15 Organization and Charges of Cryomodule and Cryogenics (10') A. Yamamoto
09:25 Definition of work area between groups (25') N. Ohuchi
clarify the interface between the groups
09:50 Basic strategy of designing cryomodule (30') H. Hayano
unified cryomodule design or compatible cryomodule design
10:20 Coffee break
10:35 Status report and work package plan of US (45') H. Carter
review of RDR work, present situation and work package plan of US
11:20 Status report and work package plan of Asia (45') N. Ohuchi
review of RDR work, present situation and work package plan of Asia (Japan)
12:05 Lunch
13:30 Type 4 cryomodule design work (45') D. Mitchell
review of T4CM design and present activity
14:15 Construction experience of LHC dipole cryostats (1h00') V. Parma
cryostat design principles, description of main cryostat components,industrial production of cryostat components, assembly of the cryostat at CERN, cryostat performance
15:15 Coffee break
15:30 Drawing up the work and R&D list for EDR (1h30') H. Carter/N. Ohuchi
- making the list of working items from the WPs of three regions
17:00 Break (some small meeting discussions)
18:00 connection to PISA via Webex (1h30')
Industrialization plan at XFEL : C. (scheduled time can be changed)
Status report and work package plan of Europe : TBD

11. Wireless network info
tsubaki c15c0a1200

12. Agenda: Sept. 13
Thursday 13 September 2007
09:00 Cost estimation of cryomodule for EDR (45') R. Stanek
review of the cryomodule cost for RDR, and guide-line for EDR
09:45 Industrialization of cryomodule for EDR (45') R. Kephart
10:30 Coffee break
10:45 Review of the cryogenic system RDR work (45') T. Peterson
11:30 Work package plan of cryogenic system for EDR (45') T. Peterson
including the overlap between cryomodule and cryogenic system designs
12:15 Lunch
13:30 Cryogenic experience from CERN LHC (1h00') L. J. Tavian
construction and operation experience of the LHC cryogenic system,
and preliminary results for measured system static heat loads.
14:30 Coffee break
14:45 Work sharing between three regions (2h00') All
including vacuum pump system for beam line, BPM-Quad package, special cold gate valve, HOM absorber, vacuum break, aligmnent issue, transportation,
installation

13. Agenda Sept. 14 Friday 14 September 2007
08:00 possible slot: connection to US via Webex (2h00')
10:00 Time line and mile stone of work package for EDR (30') R. Kephart
10:30 EDR writing issue (30') H. Carter/T.Peterson
including items in EDR, writing share and start time of writing EDR
11:00->11:30 Making summary of the meeting : N. Ohuchi/T.Peterson
11:30 Summary of the meeting (30') N. Ohuchi/T.Peterson
Closing Remark A. Yamamoto