Spring 2017 Non-Writing SOL Training

Spring 2017 Non-Writing SOL Training
Presented by: Stephanie E. Haskins March 23, 2017

Training Agenda Timeline Resources
Student Data (Who is testing? Which test? How will students be grouped?) Schedule Training Focus on Testing Security Organization: Timelines, Groups, Materials (Manuals, Door Signs, etc) Test Sessions (Pearson) Expedited Retakes

Testing Timeline Date Event April 14 Data Upload File Due to DDOT
Additional Order Request Due April 28 Non-secure/ Secure Material Delivery May 3-22 SOL Testing: See attached May 26 Last day to return materials June 7 SOL reports go home to parents

Resources School Test Coordinator Handbook
Student Data Upload File Requirements Test Implementation Manual Examiner’s Manual Supplement to Examiner Manual Pearson Access User’s Guide for the Virginia Assessment Program Students with Disabilities: Guidelines for Assessment Participation Students with Disabilities: Guidelines for Special Test Accommodations Virginia Standards of Learning Assessments Guidelines for Administering the Read-Aloud Accommodation Limited English Proficient Students: Guidelines for Participating in the Virginia Assessment Program

STC Training Materials

Testing Resources Test Implementation Manual: What’s New?
Checklist of STC Responsibilities Testing Manipulatives Troubleshooting online testing Responding to Student Questions Appendix A: Test Security Appendix B: Special Test Accommodations & Table Appendix C: Guidance and Forms Appendix D: Testing Condition Adjustments Available for All Students

Testing Resources Examiner’s Manual:
Checklist of Examiner Responsibilities What’s New? Applications for Test Preparation Online Tools, Icons, Descriptions Testing Manipulatives Accommodations Reporting test errors/ Test Irregularities Troubleshooting online testing Specific directions Answering student questions Directions for Submitting Tests Test security Special Test Accommodations

TestNav8 Practice PRACTICE!!! BEFORE Testing

Online Tools PRACTICE!!! BEFORE Testing

Pearson Training Center
Grades 3 – 8 Math CAT Grades 3 – 5 Reading CAT

Testing Upload Distribute/ discuss Documentation of Need for Paper/pencil SOL tests

Testing Upload Additions in RED and Deletions in RED
Test Code: Change if Plain English Math, VMAST, NOT CAT; delete in red if VGLA/VAAP Group Name: Consider how you want score reports to be organized. Group Code: Will NOT appear on printed reports; allows for data sorts; Max 10 characters Ethnicity/ Race: Hispanic; 32 categories ELL information: Test tier, composite, literacy, SOA-LEP, AYP-D SOA Transfer: Enrolled from another division, state, private, or home instruction after 20th day – Sept 7th or after OR Feb 2nd or after/ less than 50% enrollment AYP: If a student began school ANY day AFTER the first day OR first day of semester AND was NOT in our division last year, can be coded as AYP. May disregard reference to “September 30”. Code is a student is NOT continuously enrolled. A: within division B: outside division/ within Virginia C: outside Virginia Term grad: Scheduled to graduate by Aug 31, 2014; qualifies for 2nd attempt Project Graduation: High school only – Refer to definition in TIMS RP-Code: Genesis Retest: High school only – if retaking test Online Test: Students NOT marked as online should have documented need Resources: SPED & ELL Accommodations Mark page 82 and 143 Additions in RED and Deletions in RED

Testing Upload Previously Passed LEP Exempt LEP Exempt Reading
KEEP with a Note in Red DELETE in RED Previously Passed LEP Exempt LEP Exempt Reading Parent Refusal AFTER: Absent, Medical Emergency, Cheating, Student Refusal Transferred Out VGLA VAAP Resources: SPED & ELL Accommodations

Paper vs. Online Students who meet one or more of following criteria may be assigned a paper/pencil test: Placement: Special situation school, homebound, Governor’s school Accommodation requires paper/pencil: large-print, Braille, flexible schedule (multiple testing sessions requiring more than one day) Documented medical condition: Exposure to computer will aggravate condition (i.e. seizure disorder, etc.) All other requests must be completed through “Documentation of Need for Paper/Pencil SOL Assessment”

Parent Refusals for Testing
Refer to supporting documents. - What does it mean for the student? - What does it mean for the school? MUST involve principal conversation with parents, face-to-face meeting preferred. Include in session to mark test complete (51- parent refusal).

Order Form

How would you code these students?
A student enrolled on September 22 from Augusta County. - SOA-Transfer & AYP-B A student enrolled on first day of school, moved in October to North Carolina, and returned in March. - SOA-Transfer & AYP-C A student enrolled on August 20. The student moved from Georgia. - AYP-C A student enrolled at Ware on August 20. The student was enrolled at Ware the previous year. - Nothing

How would you code these students?
A student moved from McSwain to Bessie Weller on February 4. - AYP-A A student was placed at Commonwealth Center from March to April. - AYP-B An ESL student began school on the first day. This is her first year in the country. - SOA-LEP and AYP-D An ESL student has been in the country for three years and has been continuously enrolled at the school. - SOA-LEP

Examiners & Groups Determine how students will be grouped for testing and which staff members will serve as Examiners and Proctors. Use caution in assuming “small-group” is best for all students. Some students perform better in a “testing environment”.

Small-group Recording
AUDIO Recording Required (or Proctored) VIDEO Recording Required (or Proctored) Read-aloud accommodations (10, 14) Interpreting (16) Examiner records responses (18) Specific verbal prompts (20) Dictation to a scribe (25) Dry erase board (2) Visual Aids (4) Interpreting/ translating (12, 16) Communication Board, Choice cards (13) Augmentative Communication Device (22)

Examiners & Groups Considerations: SPED/ ELL Accommodations
Testing Condition Adjustments Available for All Students* Testing Security: If the class size exceeds 30, an examiner and proctor are required. An examiner and proctor may be assigned to any class. If resources permit, it is recommended that teachers do not serve as Examiners or Proctors to their own students. Consider extent of training regarding test security. Use caution in assuming “small-group” is best for all students. Some students perform better in a “testing environment”. Sort

Test Security Agreement
READ all of the Test Security Agreement prior to signing and administering any SOL assessment.

Pre-Testing Discussion
Discuss consequences of accessing cell phones, electronic devices, or other unauthorized materials during testing. Discuss consequences of cheating on the test. In addition to any school consequences . . . “Remember, you must do your own work and not discuss the test at any time with anyone, including your classmates and teachers. Students who cheat on the test will receive a score of zero and will not be permitted another opportunity to take the test until next test administration.”

Role of Examiners/ Proctors
During test administration, Examiners/Proctors must monitor the testing process by moving as unobtrusively as possible about the room. They should ensure that students are working independently and do not have access to unauthorized materials.

Answering Student Questions
Examiners/ Proctors MAY answer questions regarding technical issues of the assessment. They may NOT answer questions that would provide any hint or clue with regard to the assessment. If the student is testing online, the student should either be Exited from the online test or the computer monitor turned off prior to break to maintain test security. If the test is to be administered in sections over more than one school day, care must be taken to ensure that students are exposed to only those test items in the section that they are currently attempting. A test booklet may be sealed to prevent a student from being exposed to previously completed items and items not yet accessed. (i.e. stapling booklet)

Examples of Technical Questions
Scrolling: “To view all of the reading passage, use the scroll bar to the right of the passage to move the page up and down.” Navigating the test: “To move to the next question click Next”; “To go back to the previous question click Previous”; “To go back to a question from the review screen click on the question’s number”; “To submit your test click the Submit the test button”; “Go back to the test item to make sure the Pointer was used to indicate the answer.” NOTE: Examiners/ Proctors may NOT use the student’s mouse or keyboard to navigate any portion of the test for the student.

Interpreter Accommodation
Interpreters . . . May have access to the SOL or VMAST tests for review purposes 24 hours prior to the administration, as authorized by the DDOT May interpret test directions, sample items, and questions regarding the mechanics of the tests. These questions should be directed to and answered by the test examiner. Must have test sessions proctored or video-taped. Must sign an Interpreter’s Affidavit.

Testing Irregularities
Report any irregularities within 24 hours. Irregularity – Any incident that . . . Inappropriately influences student performance Inappropriately influences reporting of student performance Constitutes breach in test security Results in improper implementation of mandatory student testing 1- leaving school early, becoming ill, not finishing before close of school 2- Review test session prior to testing; If possible, do not mix audio and regular forms in a session; check audio and read-aloud icons and 9 in audio form; – WHILE the students are in secure test environment, the division should immediately contact VDOE, who can assign appropriate form and avoid irregularity; All online forms start with a “9”. 3- Do not code until test window is over – completed by DDOT 4 – Sign test ticket by their name; verify name on TestNav screen; print proctor tickets in different color; Ensure testing in CORRECT standards; Term Grad administered term grad form 5 – CELL PHONES – school/division determines cheating; must be PLAIN grid/ graph paper; reset calculator memory and make sure calculators are on the list; Read-aloud sessions MUST be recorded, unless proctor in room – WILL have to retest if not recording – Record EVEN during a break!!!

Testing Irregularities
Examples . . . while testing, a student becomes ill or leaves the testing room unescorted; during testing, a student accesses or has access to a cell phone or other electronic device, notes, study guide, etc.; during testing, a student is observed cheating; while testing, students are interrupted by PA announcements, alarm system, or drills; an Examiner, Proctor, or teacher, or other person provides improper assistance to a student; anyone who has not signed the School Personnel Test Security Agreement enters the testing room while secure test materials are exposed; testing accommodations specified in a student’s IEP, 504 Plan, or LEP Student Assessment Participation Plan are not provided; a student is provided an accommodation that is not specified in her/his IEP, 504 Plan, or LEP Student Assessment Participation Plan; a student is provided an inappropriate manipulative for the test; a student’s test booklet or used answer document is missing; and any unused/unassigned test ticket or test booklet is missing. 1- leaving school early, becoming ill, not finishing before close of school 2- Review test session prior to testing; If possible, do not mix audio and regular forms in a session; check audio and read-aloud icons and 9 in audio form; – WHILE the students are in secure test environment, the division should immediately contact VDOE, who can assign appropriate form and avoid irregularity; All online forms start with a “9”. 3- Do not code until test window is over – completed by DDOT 4 – Sign test ticket by their name; verify name on TestNav screen; print proctor tickets in different color; Ensure testing in CORRECT standards; Term Grad administered term grad form 5 – CELL PHONES – school/division determines cheating; must be PLAIN grid/ graph paper; reset calculator memory and make sure calculators are on the list; Read-aloud sessions MUST be recorded, unless proctor in room – WILL have to retest if not recording – Record EVEN during a break!!!

What’s New for Non-Writing?
CAT Testing (3-8 Math; 3-5 Reading) – Individual break is permissible for any student between sections Reading – students may review within a passage Math – students must answer before moving on & cannot review Audio – examiner must be prepared to read directions Read-aloud – proctor tickets not available (must sit beside) Grades 4 – 8 Math – Examiners MUST monitor – students should raise hand when reach calculator section; provide calculator and read question NO Seal Codes

Grades 6 & 7: CAT Non-Calculator/Calculator Section
Examiners MUST read to the student the directions from the Examiner’s Manual that accompany the distribution of a calculator. If the Examiner observes that a student has moved beyond the “STOP” sign and did not ask for a calculator, the Examiner is to provide the student with a calculator and allow him/her to continue testing. The Examiner MUST: read the directions from the Examiner’s Manual that accompany the distribution of the calculator and provide the calculator. document which item # the student is on when providing the calculator. After the student completes testing, the Examiner must inform the School Test Coordinator (STC) of the situation. The STC or other school representative MUST inform the parent of what occurred and offer the option to retest with the understanding that the score from the first test attempt will be removed, and the score of the second test attempt will be included in all data and reports. Submit the irregularity to the DOE if a student will be retested. Maintain the irregularity locally if no retest will be administered.

What’s New for Non-Writing?
Proctor Caching – 3 days to 24 hours prior to the start of the test window

Proctor Caching

Audio Symbols for Tests
Discuss READ-ALOUD vs. AUDIO Change as of Fall Non-Writing

Read-Aloud Symbols for Tests
Discuss READ-ALOUD vs. AUDIO Change as of Fall Non-Writing

STC Reminders . . . Proctor Authorization Tickets and Student Authorization Tickets – These tickets should be printed no more than 4 days prior to the test window start date and must be stored in a secure location until needed. Start the test session the day of the scheduled session. Use the Examiner’s/ Proctor’s Test Booklet/ Test Ticket Transmittal Form/ Affidavit to distribute and collect test tickets and materials to examiners. Provide Examiners extra copies of the formula sheets and the Periodic Table of the Elements, where applicable. Ensure that all examiners/ proctors have allowable test manipulatives. (Refer to instructions in TIM and Examiner Manual for clearing calculator memory.) Approximately 75 minutes is a typical testing time. Make sure that testing sessions are scheduled so that they begin early enough to allow students reasonable amounts of time to complete the test before lunch or before the end of the school day. Prior to the first date of testing, develop a plan to accommodate situations in which “allocated” time has elapsed but students have not yet completed the test. Plans for alternate testing sites should include appropriate test security precautions. If students must be moved to an alternate testing site to complete the test, their test materials must be collected by an Examiner or Proctor prior to the move and redistributed only after the students are settled in the new site. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials. Provide a copy of the testing schedule to the DDOT in advance.

More reminders . . . View the status of each test session through Session Details screen (Ready, Active, Exited, Resumed, Resumed-Upload, Submitted, Processing, Completed, Marked Complete). Add, move, and remove students from test sessions, as needed. Students who are absent on the day of testing must be removed/moved from the session before it can be stopped. Stop all online test sessions at the end of the day. All students must show a Completed status on the Session Details screen. Any students with a Not Started, Exited, or Resume status must be removed/ moved to a make-up or irregularity session before stopping the test session. VDOE will be monitoring dates and times proctor tests were accessed as well as read-aloud sessions left “Started” overnight Read-aloud sessions should be stopped immediately upon completion of the test session and should NEVER be left “Started” at the end of the testing day If the read-aloud session involves a grade 3 reading test that will be administered over two days, move the students to a new session and stop the original session; Print new test tickets

More reminders . . . Moving a student: If students are moved to an alternate testing site to complete their tests, their Student Authorization tickets must be collected by the Examiner or Proctor prior to the move and redistributed only after the students are settled in the new location. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials. Their online test must be Exited prior to being moved to the new location. Before the student can log in (using the same information on the test ticket) to complete their test, the student’s test must be Resumed in Test Session Management.

Marking Tests Complete
Mark test complete guidelines: Every student identified for testing must be accounted for via an online test or a paper document, including students who were not tested because they: Were exempt due to LEP Were absent during the entire testing window Refused or were disruptive Parent refusal Cheated Were involved in a medical emergency Failed the course but passed the test and are retaking the course Took a substitute test for verified credit Move these students to a new session and the DDOT will mark these tests complete at the conclusion of testing. It is not necessary to submit a test with a Testing Status code for students who were scheduled to retest for a verified credit (having previously passed the course) and who did not take the retest.

Other reminders . . . Testing Accommodations: Add Test-Specific data in PearsonAccess to indicate what accommodations were provided to the student under the Test Details screen of PearsonAccess. (Temporary Accommodations may be handled through the upload or under Student Registration.) Student Alerts: Clear all student alerts for the school, when possible. Ask if there are questions related to alerts. Be sure that the RETEST flag is selected on the Test Assignment screen for every student who is retaking the test for verified credit.

High School Only: Substitute Tests: If a student is enrolled for the first time in a course that requires an EOC test and has taken or will take an approved substitute test in place of the EOC tests, include in upload and select Testing Status code 10. If a student has failed an EOC test and takes an approved substitute test as a retest in an attempt to earn a verified credit, complete Testing Status code 10 AND set Retest flag to Y. Read-aloud/Audio for Reading: Under certain circumstances an LEP student or a student with a disability may receive the read-aloud or the audio accommodation on the EOC Reading test even though the student has not been determined as eligible based on criteria for read-aloud tests. Distribute/ discuss Documentation of Need for Paper/pencil SOL tests

Important Reminder NO reports should be shared with students, parents, or teachers unless shared or authorized to be shared by principal WHY? Ensure all reports are available & equitable reporting Adhere to school plan regarding testing/ expedited retakes Respect students and various needs

Preparing for . . . expedited retakes

Criteria for All Expedited Retakes
The student must: Have passed the course associated with the test; and One of the following: Failed the test by a narrow margin ( ); or Failed the test by any margin and have extenuating circumstances that would warrant retesting; or Did not sit for the regularly scheduled test for legitimate reasons. The division superintendent is responsible for making the determination of what constitutes “extenuating circumstances” and “legitimate reasons” for the purposes of establishing eligibility for an expedited retest of a Standards of Learning test.

How do I differentiate? Extenuating Circumstance Irregularity Occurred due to individual situation with student Unrelated to testing environment Related to testing environment Refer to list of irregularities

Expedited Retakes Expedited retakes can be completed during or after the initial test window within three weeks of the initial test’s score reporting. Expedited retakes should not be coded Recovery. If a student was administered an alternate form due to a test irregularity, student assessment staff will need to assist with assigning an expedited retake form (as forms are available).

Grades 3 – 8 Parent Permission
Each parent MUST “opt-in” for their child to participate. Who will collect written permissions, and how will this be noted? Who will call if students fell in expedited retake range? Will all parents be called, including those who have not submitted paperwork? When will parents be called and students notified – once all tests are complete or before?

Setting Up an Expedited Retake in Pearson
Options for Entering Students: 1. Students may be manually entered for another test by adding new test assignment. 2. Students re-testing may be uploaded by copying expedited retakes into a separate SDU & send to DDOT. Be sure to add retest, remove recovery, & change group code: GROUP CODE example: ER Rdg6 Assigning students to a test session: - Select expedited retake context.

Questions Answers If the initial SOL test was coded recovery can the expedited retake also be coded recovery? No, expedited retake tests do not qualify for the Recovery code. Is remediation required prior to administering an expedited retake? Divisions are urged to offer remediation to students before an expedited retake attempt; however, it is not required. Can the division require the student to participate in remediation before the student takes the expedited retake? School divisions have the option to require that students taking retests in non-EOC grade 3-8 tests participate in remediation.

Questions Answers How many expedited retake attempts can a student be offered? Students in grades 3-8 taking non-EOC SOL tests can only take one expedited retake per course/ subject, and it must be attempted in the same test administration as the initial failing attempt. Do you need to account for students who are absent for their expedited retake opportunity? No. The expedited retake test is optional for the student. Do not account for students who do not retest under the expedited retake opportunity. Can the school choose to only offer some tests as expedited retakes, and not all? No, the school should offer students all eligible expedited retakes.

Resources www.doe.virginia.gov/testing/scoring/index.shtml
TIMS Manual Updates: Index Section Added Updates Appendix C (Special Testing Accommodations) Expanded Sections on Make-up testing (5.8), Term Grad Testing (5.9), and Expedited Retake Testing (5.10) Expanded section on Preparing for Online Testing (4.4) Expanded description for test manipulatives (scratch paper and highlighter – pages 17 and 18) Examiner Manual Updates: Directions to address TestNav 7, including screen shots Test directions that have students verify: name on test ticket, name on computer screen, test on math formula sheet

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