1. District Training Assembly 2016-17
“Zenith”
Attendance and Fellowship
Rtn. Kishor Parekh
Rotary Club of Mumbai Mulund South

2. Attendance & Fellowship

3. Attendance: Provisions
Member shall be counted as attending a regular meeting if the
member is present for at least 50% of the meetings OR
Engaged in the club projects for at least 12hours in each
half of the year OR
Combination of both OR
Is present & is called away unexpectedly & subsequently
produces evidence to the satisfaction of the board
that such action was reasonable or makes up.
Same rules apply for e-clubs, except the members meet in
an online forum

4. Valid Make Up For Attendance
14 days before or after the regular missed meeting, the member:
Attends at least 60% of the regular meeting of another club.
Attends a regular meeting of a Rotaract or Interact Club,
Rotary Community corps or Rotary Fellowship
Attends a convention of RI or District Conference, District Training
Assembly, any District Committee meeting or any District event.
Is present at the usual time & place of a regular meeting of another
club but club is not meeting at that time or place.

5. Valid Make Up For Attendance
attends a board meeting or, if authorized by the board, a
meeting of a service committee to which the member is assigned; OR
participates through a club website in an interactive
activity requiring an average of 30 minutes of participation.

6. Attendance: International club visit
When a member is outside the member's country of residence for
more than fourteen (14) days, time restriction shall not
be imposed so that the member may attend meetings in another
country at any time during the travel period, and each such attendance
shall count as a valid make-up for any regular meeting missed
during the member's time abroad.
Extended Absence on Out posted Assignment: If a
member will be working on an out-posted assignment for an extended
period of time, attendance at the meetings of a designated club at the
site of the assignment will replace attendance at the regular meetings
of the member's club, provided there is a mutual agreement between
the two club.
A member's absence shall be excused if the member is a
current officer of RI

7. Attendance: Reports
Monthly report has to be sent mandatorily by the Club Secretary to
the district governor within 15 days of the last meeting of each
month
A member’s absence shall be excused if:
The absence complies with the conditions and circumstances approved by the board. Such excused absences shall not extend for longer than 12 months.
Aggregate of the member’s years of age and years of membership in one or more clubs is 85 years or more, and the member has notified the club secretary in writing of the member’s desire to be excused from attendance and the board has approved. Member’s age should be min.65

8. Attendance: Encouragement
Outside of fellowship, promote regular attendance by:
Ensuring that weekly meetings are relevant and interesting
Encouraging members to make up missed meetings
Devising a questionnaire to determine why members fail to
attend weekly meetings
Recognizing members with exemplary attendance records
Assigning members to a committee or giving them specific
duties to fill.

9. Attendance: Termination
If member fails to comply attendance provisions, such
membership subject to termination, unless the Board
consents to such non-attendance for good cause.
Consecutive absence – unless excused by the Board, each member
who fails to attend or make up 4 consecutive regular meetings, shall
be informed by board that the members non-attendance may be
considered a request to terminate membership in this club. Thereafter,
the Board by majority vote may terminate the members membership

10. Fellowship = Marriage celebrations

11. Fellowship Schedule social and networking activities.
Appoint a different member each week to greet and introduce new
members, visitors, and speakers.
Foster relationship with other rotary clubs in the district, in the region,
and around the world.
Include spouses and families in club fellowship and service activities.
Wear name badges at meetings to make introductions easier.
Remember birthdays and anniversaries
Share their grief after a death in the family.

12. The ultimate Mantra – 6 ‘I’s.

13. 1. ‘I’ = Invitation to all Rotarianns / Family Members Rotractors
Inner-wheel Members
Senior Citizens
(Preferably by personal calling)

14. 2. ‘I’ = Involvement Scales of typical Marriage functions
Various functions of typical marriage function
Sangeet Sandhya and cocktail
Mehendi
Marriage ceremony
Reception
Kids party
Religious Rites and Rituals
Involvement = Enjoyment for all
Involvement across all - age groups, male and females, etc.
Opportunity to showcase talent, build confidence, leadership
Introduction to new members

15. 3. ‘I’ = Importance to all
President / First Lady
Board of Directors

16. 3. ‘I’ = Importance to all
Complete Rotary Club Family

17. 4. ‘I’ = Increase Celebrations
Marriage Functions:
Sangeet Sandhya and cocktail
Mehendi
Marriage ceremony
Reception
Kids party
Religious Rites and Rituals
Rotary Celebrations:
Family nights (monthly)
Diwali Dhamaka
New Year celebrations
Charter Night / OCV / Installation
Holi
Lohri
Sharad Poornima ……
Celebrations….without a need of any occasion.
Need not be expensive.
Photographs

18. 5. ‘I’ = Infuse Vibrancy
Lonavla DTTS

19. Take Responsibility on your shoulder
6. ‘I’ = ‘Me’
Take Responsibility on your shoulder

20. Vow for successful - Pratham Year
Saptapadhi:
Mantras:
Thou shall INVITE all
Thou shall INVOLVE all
Thou shall give IMPORTANCE to all
Thou shall ensure INCREASED CELEBRATIONS
Thou shall INFUSE vibrancy
Thou (I) shall Lead the above
Thou shall INNOVATE