1. Institutional Repository and Friends
Katie Appleton
Support Services Librarian / IR Manager
Ginny Franklin
Academic Librarian

2. Database of the Month – IR & Friends
Outline
Open access
Repositories and open access journals
Loughborough’s Institutional Repository
Other repositories
Your research
OA – the driving force behind repositories such as Lboro’s – two key places it can be found are repositories & OAJ
Lboro’s IR – basic intro. plus demonstration by Ginny
Subject repositories
Your research and repositories
Database of the Month – IR & Friends

3. Open access literature
Online and free
Increased readership and citation
Improved scholarly communication
Doesn’t affect peer reviewed journals
Archived in repositories and OAJ
Digital, online – freely accessible online to anyone with an internet connection anywhere in the world – therefore widening access in developing countries too.
Free of charge, free of most copyright and licensing restrictions
A very effective way of increasing readership and citation (in some fields citation increases by up to 300%)
Doesn’t affect peer review / quality – material is still peer reviewed and published in journals. There has never been any suggestion that papers should be made available in repositories rather than being published in journals.
Database of the Month – IR & Friends

4. Traditional academic publishing
Research Council funds research
Researcher gives research findings to a journal publisher
Other researchers pay publisher to access research
These two slides apply to instances where research bodies fund research.
Database of the Month – IR & Friends

5. Database of the Month – IR & Friends
Open access: new way
Research Council funds research
Researcher gives research findings to a Repository too, or an Open Access Journal
Other researchers can now access research for free
Open access: the future of scholarly communication – the lifeblood of science and scholarship.
This way runs alongside the traditional publishing model – supplements it.
Database of the Month – IR & Friends

6. Institutional Repositories
“Institutional Repositories are digital collections that capture and preserve the intellectual output of a single or multi-user community” (Crow, 2002)
Journal articles
Pre-prints
Theses
Reports
Conference papers
Images
Data
This definition emphasises another benefit - Storage and preservation
Mostly published journal articles but research IRs such as ours have a range of types of research output.
Considerable progress and development in last two or three years – numbers of new repositories around the world have been rising at an average of one a day.
Database of the Month – IR & Friends

7. Loughborough’s Institutional Repository
DSpace software
June 2005 – June 2006 pilot
June 2006 official launch
Showcase of Loughborough’s research output
The University’s research centrally stored and archived.
Database of the Month – IR & Friends

8. Database of the Month – IR & Friends
Demonstration
Loughborough’s Institutional Repository
Practical
Database of the Month – IR & Friends

9. Database of the Month – IR & Friends
Subject Repositories
Subject-specific:
Cogprints at
RePEc at
ArXiv at
There are also subject repositories which collect research material relating to a particular subject area, across institutions, across the world.
Just three examples:
Cogprints - (Cognitive sciences including psychology, neuroscience, linguistics and other related areas)
RePEc (Research Papers in Economics)
ArXiv - (physics, mathematics, non-linear science and computer science)
Database of the Month – IR & Friends

10. Searching Repositories
ROAR (
OpenDOAR (
MetaSearch:
OAIster (
PerX (
Directory of Academic Open Access Repositories (OpenDOAR) (
Search for specific repositories
Trial service for searching content across repositories
ROAR (Registry of Open Access Repositories) (
(Both of the above also offer customised Google searches for material across their repositories)
OAIster (
Cross-search facility for around 940 digital repositories.
Provides access to around 15.5 million records, many of which are open access.
PerX (Pilot project)
Subject based search tool covering a variety of digital repositories of interest to the engineering learning and research communities
Database of the Month – IR & Friends

11. Database of the Month – IR & Friends
Open Access Journals
Peer-reviewed
Free
Open Access Journals (another way to make research OA)
Peer-reviewed journals whose articles may be accessed online, free of charge
They make access free by charging for publication services before publication cf traditional model of charging for access after publication via a subscription model. Some funding bodies provide funds to cover article processing charges (APCs).
Database of the Month – IR & Friends

12. Database of the Month – IR & Friends
Your research
Send your own final version to along with publication details … and that’s about it.
We add it to the repository
At present we are offering a mediated service.
We will check the copyright agreements, convert the file to PDF where necessary and archive the material in the repository.
There is also a form to sign on submitting for the first time – this gives us non-exclusive permission to add your work(s) to the repository.
Agreement forms can be found on the Library IR web page along with many other resources.
Database of the Month – IR & Friends

13. Research funders and open access
Many research funders make deposit a condition of grants
Others make funds available for publication in an OAJ
SHERPA’s JULIET service lists funder’s rules at
e.g. Wellcome, ERC, AHRC and 6 out of 7 RCUK bodies mandate deposit
Others make a strong recommendation to deposit
Database of the Month – IR & Friends

14. Copyright and versions
Most publishers are repository friendly
SHERPA RoMEO database of publisher policies (
Loughborough academics are encouraged to retain copyright
Although, we do this for authors it is an area many are concerned about … so here is a little more information.
Approx 92% journals (67% of publishers) allow archiving of journal articles (subject to conditions In most cases, we will need you to send your own final version (rather than the publisher produced PDF).
Some items in the IR are “restricted access” – could be publisher PDF, publisher could place embargo period before publication is allowed or don’t allow them to be made available at all.
Versions - We recognise that authors may not have suitable versions of older material. A Versions Toolkit has been produced to assist authors in managing different versions of their work
the V-C’s statement along with a suggested copyright agreement (

15. Further help and advice
Library web page on the Institutional Repository
Katie Appleton:
Your Academic Librarian
Database of the Month – IR & Friends