1. 802.11 2nd Vice Chair’s Report November 2013
May 2011
doc.: IEEE /0051r2
November 2013
nd Vice Chair’s Report November 2013
Date:
Authors:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

2. November 2013
Introduction
This presentation is a status update on attendance, membership, balloting and documentation matters.
Adrian Stephens, Intel Corporation

3. ANA Status The latest database is 11-11/0270r18 (October 2013)
November 2013
ANA Status
The latest database is 11-11/0270r18 (October 2013)
Changes since last meeting:
TGaf final changes (from Sponsor Ballot comment resolutions)
Adrian Stephens, Intel Corporation

4. November 2013
TGaj Inaugral voters
29 members attended the TGaj inaugural meeting (Sept 2012).
Non-voters were granted immediate voting status – i.e., they are treated as an exception to the normal rules requiring “2 of 4 plenaries”.
I propose to remove this exception after the March 2014 Plenary.
This means they must meet the “2 of 4 plenaries” rule after March to maintain voting membership.
Attendance at the January China Interim and March China Plenary suffices to maintain voting membership.
Adrian Stephens, Intel Corporation

5. Current Membership Status
May 2011
doc.: IEEE /0051r2
November 2013
Current Membership Status
Status
Number
Aspirant
111
Potential Voter 48
Voter
323
Note, does not include effect of LB200 – 18 will lose membership
Definitions:
Aspirant: a member who has attended 1 qualifying meeting
Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend
Data as of
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

6. Recent voting member history
May 2011
doc.: IEEE /0051r2
November 2013
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

7. May 2011
doc.: IEEE /0051r2
November 2013
Recording Attendance
It is a requirement that attendees record their participation at an session and declare their affiliation. This record is usually made using the IMAT attendance system.
If you wish to participate without recording attendance, send an per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain voting membership using this method.
You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Record attendance using this URL:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

8. Session graphic – Nov 2013 November 2013 17 Normal slots 4 extra slots
May 2011
doc.: IEEE /0051r2
November 2013
Session graphic – Nov 2013
17 Normal slots
4 extra slots
Sunday CAC
Monday evening (Ethernet Anniversary)
Tuesday editor’s Meeting
Tuesday evening (Tutorials)
Thursday CAC
75% attendance requires 13 slots attended
Closing plenary requires only 1 registration for 2 slot credit
Register once
Source: 11-13/1241r0
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

9. November 2013
Online Calendar
This session’s meetings are also shown on the calendar on the home page (
This is a Google calendar
There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar.
Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms.
Adrian Stephens, Intel Corporation

10. Documentation November 2013 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

11. Local File Document Server information
May 2011
doc.: IEEE /0051r2
November 2013
Local File Document Server information
Local FTP server: ftp://griffin.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

12. Synchronizing while at the meeting
November 2013
Synchronizing while at the meeting
Particularly important when external bandwidth is limited and unreliable
Use anonymous ftp
Host: ftp://griffin.events.ieee.org
User: anonymous
Password: <your- -address-here>
Destination directory: /802.11/13
Freeware tools are available, for example search for “syncback free” **
** Other tools are available. The IEEE does not endorse the use of any particular tool.
Adrian Stephens, Intel Corporation

13. May 2011
doc.: IEEE /0051r2
November 2013
Reflectors
There is an reflector for the working group, plus one for each task group.
Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To make a request, visit the reflector request page:
Gathers information and sends an to Vice Chair
If you change address – please let me know. I will perform a global change to the list servers.
Public read access to all reflectors is available via the home page on the “WG ” menu.
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

14. November 2013
Wednesday
Adrian Stephens, Intel Corporation

15. Metadata repair project
November 2013
Metadata repair project
~8000 documents on mentor have “N/A” for the Author (Affiliation) field.
These were largely the result of moving between various documentation systems.
At the request of , IEEE-SA provided a feature to download, correct, and upload the metadata.
I “crowdsourced” the collection of corrected metadata to members. Over a period of a few weeks, they supplied the corrected data, which have now been uploaded.
Adrian Stephens, Intel Corporation

16. Thank you! November 2013 Volunteer Count of Rev Edward 4772 Chris 947
Jean-Pierre
687
Filip
297
Adrian
267
GeorgeV
250
Rene
206
DaveH
141
Ron
127
HenryP
110
Shahrnaz
107
Rick 81
Stephen 62
(blank)
Grand Total
8054
Adrian Stephens, Intel Corporation

17. November 2013
Reference
Adrian Stephens, Intel Corporation

18. 802.11 Assigned Numbers Authority (ANA)
November 2013
Assigned Numbers Authority (ANA)
The ANA is Adrian Stephens
The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems.
The ANA Process:
Request by TG Editor (or TG chair) to ANA
ANA checks for conflicts with TG Editors
ANA issues revised spreadsheet showing any changes
Adrian Stephens, Intel Corporation

19. November 2013
WG Balloting - ePoll
Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval.
I get asked all the time “should I vote on this ballot”
The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot.
The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA.
Use either individual comments or the template .csv spreadsheet provided.
Can also supply comments using .xls format
You will need to sign in using your IEEE-SA web account
Last ballot (LB187) was successful – people seem to be getting used to the technology quickly.
If you are new to writing comments or comment resolutions, please see document 11-11/1625.
Adrian Stephens, Intel Corporation

20. November 2013
Reciprocal Credit
An voting member will get attendance credit for attending any of the following groups:
(Radio Regulatory TAG)
(Coexistence WG)
OmniRAN ECSG SG
(Smart Grid TAG)
Note that this means you can maintain voting status while attending these groups, but you cannot gain voting status.
For / / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit.
Adrian Stephens, Intel Corporation

21. Meeting attendance – last 11 years
November 2013
Meeting attendance – last 11 years
Adrian Stephens, Intel Corporation

22. Membership by Country and Region
November 2013
Membership by Country and Region
Adrian Stephens, Intel Corporation

23. Membership – Historic Data
November 2013
Membership – Historic Data
Adrian Stephens, Intel Corporation

24. November 2013
Adrian Stephens, Intel Corporation