1. Re@WBC Project Management Platform
Jelena Manojlović
University of Niš
Faculty of Science and Mathematics

2. What is Project Management Platform?
Documents and files management
Creating and tracking project issues
notification of any action
Making calendars – scheduling meetings

3. How to access to Project Management Platform? www.rewbc.ni.ac.rs

4. Home Page
Projects
My account

5. ReWBC Workpackages (WP1 – WP6) ReWBC Financial mngt
Two root Projects:
ReWBC Workpackages (WP1 – WP6)
ReWBC Financial mngt
Key Financial Document
Staff Coast
Travel Coast & Coast of Stay
Equipment
Other
ReWBC Workpackages are divided to TASKS
ReWBC Financial mngt is divided by each of ReWBC partners
Users are grouped by
Roles (coordinators + partners)
Access rights
Each user may be a member of more then one group

10. Main Menu Title bar Title bar with WorkPackage label & Task label
with Financial mngt label
Title bar
with WorkPackage label & Task label

11. WP Main Menu Overview: find list of tasks in selected WP
Activity : find all issues (new and updated), uploaded documents
Calendar : find all important dates for your participation in ReWBC WorkPackage
Important Note: All issues, documents, meetings, calendar and activity inputs are related only to current WorkPackage & WorkPackage Task which has been initially selected !!!

12. Issue
Documents
Calendar
Meeting
Activity
WP3
WP3.4
Important Note: All issues, documents, meetings, calendar and activity inputs are related only to current WorkPackage & WorkPackage Task !!!

13. WP3 Activity
WP3.1 Documents
WP3.2 Documents
WP3.3 Documents
WP3.1 Issues
WP3.2 Issues
WP3.3 Issues

14. WP 3 Activity
WPTask 3.1 Activity
Documents
Issues
WPTask 3.2 Activity
WPTask 3.3 Activity

15. Activity Issue Documents Calendar Meetings Projects WorkPackages Task
WP1
WP2
WP3
WP4
WP5
WP6
Task
T2.1
T2.2
T2.3
T2.4
T2.5
T2.6
Main Menu Action
Activity
Issue
Documents
Calendar
Meetings

16. Projects Financial mngt Main Menu Action Activity Issue Documents
Key Financial Documents
Stuff Coast
Travel Coast & Coast of Stay
Equipment
Printing and Publishing
Other
Main Menu Action
Activity
Issue
Documents
Calendar
Meetings

17. WP2 Overview

18. WP & WP Task Activity Date
Activity : find all issues and uploaded documents related to selected WP or to selected WP Task
All activities related to each WP Task can be found also in Activity list of WP

19. DOCUMENTS
Choose WP
Choose WP Task
Select Documents
Upload document
notification of new uploaded documents to all users deployed on WorkPackage Task with a direct link to the new document

23. Documents
List of all Documents concerning user participation into ReWBC WP are accessible through Documents or Activity from the Main Menu of certain WorkPackage

24. Documents may be downloaded, edited by another user and uploaded again
Modified
Title
Size
Version
Author
Documents may be downloaded, edited by another user and uploaded again

25. Hyperlink used to download Document
Document details Icon
used to add new revision of Document

26. Use to upload revised version of Document
New Revision [+]
Use to upload revised version of Document
Icon used to download Document

27. Updated (changed) file may be uploaded with the same or with a different name
System will recognize File with the same Title and it will automatically change file Version (0.1 – etc.)
notification of uploaded updated versions of documents to all users deployed on WorkPackage
WP3-Doc1 Version 0.1
By User 1
WP3-Doc1 Version 0.2
By User 2
WP3-Doc1 Version 1.0
By User 3

29. To see all previous versions of Document
Document details Icon
To see all previous versions of Document
Version 0.2
Hyperlink used to download latest version of document

30. Icon used to download specific version of Document

31. ISSUES Making new Issue Updated existing issue
Choose WP
Choose Task
New Issue
notification of new issues to all users deployed on WorkPackage with a direct link to the new issue

32. New Issue

33. Types of Issues
Organize
Request information
Report
Support (discussion groups)

34. Issue Priority
Low
Normal
High
Urgent
Immediate

35. Start date + Due date
Issue Start date & Issue Due date is automatically added to Calendar to all users deployed on WorkPackage

37. Issues
Subject is Hyperlink used to edit Issue
List of all Issues concerning user ReWBC WP participation are accessible through Issues or Activity from the Main Menu of certain WorkPackage & WorkPackage Task

38. Update

39. Status of updated issue
In Progress
Resolved
Feedback
Closed
Rejected
Priority of updated issue
Low
Normal
High
Urgent
Immediate

40. Issue main window with latest data
(status + priority + descriptions + uploaded files etc.)
Issue updates History with all important steps have been taken during issue update

41. Choose WP Select Calendar Choose WP Select Meetings
CALENDAR and MEETINGS
Choose WP
Select Calendar
Choose WP
Select Meetings
Calendar contains all WP Issues - Beginning& Ending days
notification of New Meetings and New Doodles

42. Calendar

43. Hyperlink used to track Issue through Calendar

44. New Meeting
MeetingCalendar

46. Hyperlink used to track Meeting through Calendar

47. Download attached file