1. Bi-Weekly Safety Meeting April 3, 2014
EMERGENCY
EVACUATION
Bi-Weekly Safety Meeting
April 3, 2014

2. Planning Prevents Panic
Saving lives is the ultimate goal of our evacuation plan.
In the history of our company we’ve had to evacuate, react, or respond to:
Earthquakes
Civil unrest
Flooding
Hurricanes
Fire
Some are immediate emergency evacuations, and there are those that provide some warning. Just the examples above provide an idea of what is possible and why it is necessary to prepare.

3. Recent Events Atlanta ice storm, Jan 29, 2014
Sept 14, 2013, Boulder Colorado area
Raleigh/Cary ice storm, Feb 12, 2014

4. Employees’ Responsibility
It is every employee’s responsibility to…
Carry your Emergency & Safety Information Card
Know the office and client’s emergency evacuation procedures prior to work.
Follow the rules for a headcount:
Participate in the local head count procedure at your office following an evacuation, or call the out-of-state call in number.
Follow the client’s rules for a headcount if evacuated at a client site.

5. Employees’ Responsibility
It is every employee’s responsibility to…
Call in all Client evacuations to your local office.
Follow the instructions of your Mangan Crisis Safety Management Team or Client’s Management Safety Team following an emergency and do not re-enter Mangan or client facilities until instructed to do so.

6. Check In/Out
Mangan adheres to a check in/out policy to track an employee who may be at a site that is under an evacuation.
Whether it’s Touch & Go, a magnet in/out board, or any other effective tracking method, be sure to follow the procedure for your office consistently.

7. Office Evacuation Each employee needs to…
Know how to sound the alarm system in their office.
Have two escape routes planned from their workstation (consider escape routes from the conference rooms, training rooms, kitchens, restrooms, and other common areas).

8. Office Evacuation cont’d…
Know your office “Safe Zone”. When gathering, clear the way for emergency response vehicles.
No one should leave the Safe Zone until the “all clear” has been issued by Management.

9. Office Evacuation cont’d…
Pick up an Emergency Backpack on the way out (if you see one). Carry it to the Safe Zone and give it to a Red Hat or your safety rep.

10. Managing an Evacuation
Each Mangan office has employees trained and responsible to manage evacuations identified as ‘Red Hats’.
These assigned employees will wear a red baseball hat so they can easily be identified.
At smaller Mangan office locations a red hat may not be necessary as long as all employees are aware of who the designated person(s) are for managing evacuations.
The Red Hats have specific duties assigned as part of their responsibilities and these are to be performed by them only.

11. Managing an Evacuation cont’d…
The Red Hats’ duties include:
Notifying authorities
Checking behind closed office doors, restrooms, and storage areas for employees
Overseeing First Aid
Conducting a head count
Rationing water, if necessary
Monitoring the exits and keeping employees from re-entering the building
Keeping employees in place until the “all clear” is issued by Management

12. Managing an Evacuation cont’d…
Assist the Red Hats by following these guidelines for evacuation:
Evacuate the building swiftly and safely – move quickly, but don’t run.
Don’t take time to grab personal belongings.
Do a quick check on your ‘buddies’ sitting near you and alert them if necessary.
If electricity goes out, offices are equipped with emergency flashlights plugged into the wall to light the way and can be used by hand if necessary.
Keep in mind, an electricity outage does not necessarily warrant an evacuation and in some cases it may be safer to Shelter-In-Place, depending on whether the outside environment is also affected. Follow the directions of your Red Hats.

13. Managing an Evacuation cont’d…
Do not stand or remain in the exit doorways.
Never use an elevator during a fire.
Stay calm.
In the event of a fire, close doors behind you if you are the last one out.
On a voluntary basis, let the Red Hats know if you have current training in CPR/First Aid and are willing to assist with any injuries.

14. Out-of-State Call In
When a sudden significant emergency situation has occurred (i.e., earthquake), in-state calling can come to a halt.
To work around this and achieve the headcount, an Out-of-State call in number is provided on your Emergency & Safety Information Card.
Example:

15. Out-of-State Call In cont’d…
Once the office for receiving calls has been notified of the emergency event, the extensions will be set up with a voice mail referencing the emergency and will become the main source of information.
As soon as it is safe to do so, call the number and leave the following information on the voice mail:
Name ID
Physical Status (injured?)
Exact Location
Your next steps if working remote (where you’re going)

16. Client Evacuation
Immediately evacuate through the nearest, safest exit and report to the designated assembly point which is:
provided by the client during site orientation
covered in the project JSA and the SMART Card
Evacuation maps are generally located throughout client sites.
Know your evacuation areas and routes (make sure the routes are clear) before starting work.
In all cases, follow the instructions and directions given by the client.

17. Client Evacuation cont’d…
Mangan Call-In Procedure, Site Employees:
After evacuating to the designated area, attend to the safety of yourself and others around you.
When safe to do so, call your home office and inform them of:
Your name and status
Other Mangan employees with you and their status
The nature of the evacuation
Affected areas
The “All Clear” when issued by the client

18. Client Evacuation cont’d…
Mangan Call-In Procedure, Home Office Employees:
Determine (through Touch & Go or other system) which Mangan employees are at the site.
Record information from employees who call in.
Send an to the office to alert anyone planning to go to the site.
Do not try to call or page employees unless 30 minutes have passed and they have not called in, or their name was not provided by someone else who already called in.

19. Evacuate vs Shelter in Place
Some evacuations can be planned due to predicted inclement weather.
Follow your office and/or client’s instructions to go directly home or to a safe location if you’re traveling.

20. Evacuate vs Shelter in Place cont’d…
There are situations where remaining at the client site or in the office is the safest option.
Always keep basic essentials such as medication, comfortable shoes / clothes and snacks in the event you cannot safely leave the work environment as regularly scheduled.
Do not drive or put yourself in a situation that is risky to try to ‘make it home’.
Take the safe route and wait the situation out!

21. Summary Be a part of the plan!
In an emergency evacuation, the process of getting everyone to a safe location, seeing to those that need immediate attention, getting an accurate headcount, and communicating to the authorities & employees involved takes active participation from everyone to run smoothly.
Be a part of the plan!

22. More Information…
Visit the Google site SAFETY – EMERGENCY ACTION and reference the Emergency Action Plan, Company Guidebook and other documents for further information on responding to specific types of emergencies.