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Update on Capacity Building Management System
Presented by KHOA 15th Capacity Building Sub-Committee Meeting, Paramaribo, 8 June 2017
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Contents Introduction CB procedures CB Management System Demonstration
Future plans source: pinterest.com 2/16 2
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Introduction / Background
To facilitate efficient operation and management of IHO CB programmes CBSC8: agreed to draft "technical specifications for the Management Plan model, Consultancy funds to be requested from the IHB". (Action 8, 2010) Developed prototype CBMS (2015 / KHOA & IHO Sec.) Prototype of web-based CBMS was established » 3/16 3
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CB procedures CBSC database specification RHC CB Coordinator
Submits RoS 1 CBSC Secretary evaluation 2 CBSC evaluation (annual meeting) 3 Management Plan / Work Plan 4 Project Execution 5 Final touch 8 Assessment by CBSC 7 Assessment/ Final report 6 4/16 4
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CB workflow IHB 5/16 CBSC Sec. - Evaluation - HO1 HO2 HO3
One month Before CBSC Sec. - Evaluation - Submit HO1 HO2 HO3 CB Coordinator - Review - Request RHC - Priority - CBSC annual meeting - Management - Notice - Host Institute - Institute - Execution - - Assessment/ final report - - Assessment - CBSC Sec. - Final touch - End of April End of May after the meeting End of June Regional CB meeting Regional Commission Decision IHB (CB Sec.) The year End of the year Request CB Fund 5/16
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CB Management Online System
IHO CB procedures Web-base database system Sharing and processing Efficiency operation and management of CB programmes Integration with valuable information such as country info., schedules, PIs etc. 6/16 6
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Brief Introduction of the System
Home Page ☞ 7/16
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User Creation & Login Request for membership Approved by administrator
Category Rule for code e.g. Hydrographic Office (HO) RHC_ISO Code(ALPHA-2) NSHC_FR CB Coordinator RHC_Coordi NHC_Coordi RHC Chair RHC_Chair MACHC_Chair CBSC Secretary CBSC_Sec Only 1 ID CBSC Chairman CBSC_Chair Administrator admin RHC Chairman을 Chair로 바꿨습니다. 여성이 의장인 경우도 있으므로 중성인 용어를 사용하시는 게 좋습니다. 웹상 카테고리도 반영시켜주시면 감사하겠습니다 8/16
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Proposals • HOs submit proposals (based on Proc-1)
- official or brief proposal 2. Official Proposal reviewed by CB Coordinators approved by RHC Chairs 1. Brief Proposal 9/16
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Evaluation • Evaluation based on Proc-4 reviewed by CB Coordinators
2 • Evaluation based on Proc-4 reviewed by CB Coordinators approved by RHC Chair submitted to CBSC Secretary Total Score 10/16
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Reviewed by CBSC Secretary
Approved by CBSC Chair 1 2 11/16
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Execution CB Coordinator Select project country 1 2 12/16
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Additional features Send e-mails to RHCs, CB Sec on the decisions
Finance management - Download data in an excel format Project Calendar, etc. 13/16
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Any suggestions & questions?
Demonstration Video demonstration Any suggestions & questions? 14/16 14
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Future plans Official operation of CBMS: 2018 – (TBC)
Test by KHOA and IHO Secretariat: June - Dec. 2017 KHOA contributes maintaining and enhancing CBMS Official operation of CBMS: 2018 – (TBC) Banks such as CB reports and training materials (reports, expert list, lecture materials, movie clip, photos etc.) (TBD) KHOA support to improves the system if any feedback (2018) 15/16
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Thank you 16/16
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