1. Using Shared Services to Stretch Technology Dollars
Ohio Educational Technology Conference
2017

2. About the Presenters
Robert Cireddu, Director of Technology Madison Local Schools
Director of Technology for the Madison Local School District, Berkshire Local School District, Newbury Local School District, Geneva Area City Schools and Fairport Harbor Exempted Village Schools
Over 25 years experience in information technology
Mike Vaccariello, Treasurer Madison Local Schools
Nine years in public accounting
Treasurer of the Riverside Local Schools for 15 years
Since August of 2011, Michael has served as the Treasurer of the Madison Local School District
Serves as the fiscal agent for the Lake County Schools Council and serves as the fiscal agent for shared services
Michelle Mrakovich, Superintendent Newbury Local Schools
5 years, manufacturing supervisor
12 years in education and education administration
3 years as Superintendent of Newbury Local Schools

3. Why Shared Services?
Our Story
Cost
Savings
Other Benefits

4. Newbury’s Story Poor Infrastructure Technical skills lacking
Outdated technology
No technology plan
Searched for best solution
Needed to look at the problem differently

5. $230,000 Projected Year 1 Technology Savings
Personnel Savings
Technology Savings
Berkshire
$30,000.00
$20,000.00
Fairport Harbor
$15,000.00
$10,000.00
Geneva
$25,000.00
$5,000.00
Madison
$40,000.00
Newbury
$35,000.00

6. Other Benefits Professional Development Group purchasing
Shared expertise
Professional technology network

7. Why Did Madison Schools Do This?
Technology Assessment
Lack of funding
Range of skills
Increase staff

8. What is the Solution? Increase staff - team Increase talent
No increase in costs

9. Why the Whole Team? Specialized talent Google Suite Training Networks
Desktop Support
Classroom Technology Support
Management
More…

10. How Can Madison Afford to Do This?
Current cost of technology staff:
Salary/Benefits Director of Information Technology $87, Tech Specialist $49, Total $136,682.94

11. How Can Madison Afford to Do This?
Cost of Hiring Technology Solution:
Salary/Benefits
Director of Technology $111,617.26
Asst. Director of Technology $63,811.54
Tech Specialist $48,218.88
Tech Specialist $39,096.25
Part Time Tech Specialist $11,600.00
Total $274,343.93

12. How Can Madison Afford to Do This?
Shared Service Agreements:
Berkshire $95,000.00
Newbury $60,000.00
Fairport Harbor $80,000.00
Geneva $60,000.00
Total Income $295,000.00

13. How Can Madison Afford to Do This?
Supplementals: Berkshire $44, Newbury $30, Fairport Harbor $37, Geneva $25, Total $136,880.00

14. How Can Madison Afford to Do This?
Cost of former staff $136, Cost of new tech team $274, Additional cost of tech team $137, Gross income from shared services $295, Expenses associated with shared services -$136, Net income from shared services $158, Net savings from tech solution $20,459.01

15. Advantages/Disadvantage
Advantages: Shared services - good publicity Increased technology and skill level Experiences gained in one district can be applied over all of the districts. Disadvantage: Salaries and supplementals may become high

16. What Documents Are Needed?
Shared Service Agreements between districts
Job descriptions
Multiple district responsibilities
Employment contracts
Supplemental contracts
Tied to shared service agreements

17. Concerns Board Considerations/Buy-In
How can the tech team manage this?

18. Technology Growth in School Districts
Number of computing devices in classrooms has more than doubled to 10.8 million since 2012 (Molnar, 2015)
New Technologies Supported
Chromebooks
iPads
Interactive Boards
LCD Projectors
Pervasive Wireless Networks

19. How Do We Do It Information Technology Skilled technicians
Empowered to work independently and make decisions
Help Desk request system