1. JGPSSI Activities Update
Green Procurement Survey Standardization
JGPSSI Activities Update
Oct
Japan Green Procurement Survey Standardization Initiative
Atsushi Tajima (JGPSSI : Secretariat)

2. Contents ・ JGPSSI activities and stance
◆ The Joint industry Guide (JIG)
and Actions to be taken by the JGPSSI
・ About JGPSSI Format corresponding to the JIG
◆　Issue of the “Guidelines for the Management of Chemical
Substances in products”
・ Action Items List and Self-Declaration of Conformance
◆　Conclusion
・ JGPSSI activities and stance

3. 1． Joint Industry Guide （JIG)
The JIG has been worked on for more than three years
by JGPSSI,EIA and EICTA.
The JIG has been published by EIA, in approval with
JGPSSI & EIA in May 2005
Joint Industry Guide (JIG) for Material Composition Declaration
for Electronic products
The major differences from the current JGPSSI guidelines
* Target chemical substances groups 29 → 24
* Additional chemical substance is not allowed
* Threshold level for each chemical substances group established

4. 2．JIG Annex A (level A) <subject to legislation>
Material/Substance Category
Threshold level
Certain Azocolourants and Azodyes
Intentionally added
Intentionally added (see Directive 76/769/EEC for applicability)
Cadmium /Cadmium Compounds
75 ppm or Intentionally added
Hexavalent Chromium/Hexavalent Chromium Compounds
1000 ppm or Intentionally added
Lead/Lead Compounds
300 ppm (PVC cables only)
Mercury/Mercury Compounds
Ozone Depleting Substances (CFCs, HCFCs, HBFCs, carbon tetrachloride, etc.)
Class I: Intentionally added
Class II . HCFCs: 1000 ppm
Polybrominated Biphenyls (PBBs)
Polybrominated Diphenylethers (PBDEs)
Polychlorinated Biphenyls (PCBs)
Polychlorinated Naphthalenes (more than 3 chlorine atoms)
Radioactive Substances
Certain Shortchain Chlorinated Paraffins (See Annex F)
Tributyl Tin (TBT) and Triphenyl Tin (TPT)
Tributyl Tin Oxide (TBTO)

5. (Content rate against the mass of the surveyed item)
3.　JIG Annex B (Level B)　
Material/Substance Category
Threshold level
Antimony/Antimony Compounds
1000ppm
Arsenic/Arsenic Compounds
Beryllium/Beryllium Compounds
Bismuth/ Bismuth Compounds
Brominated Flame Retardants (other than PBBs or PBDEs)
Nickel (external applications only)
Certain Phthalates (see Annex F)
Selenium/Selenium Compounds
Polyvinyl Chloride (PVC)
(Content rate against the mass of the surveyed item)
Gold/Gold compounds
Silver/Silver compounds
Copper/Copper compounds
Palladium/Palladium compounds
Magnesium
Precious metals are not subject to survey in the JIG

6. 4. Actions to be Taken by the JGPSSI
* JGPSSI adopts the JIG as the JGPSSI guidelines
* JGPSSI will not develop its own guidelines
* JGPSSI intends to make a shift to the JIG from Jan. 2006
* JGPSSI proposes a “recommended format” in accordance
with the JIG
* JGPSSI will place the new tools and survey manual on the
JGPSSI website that conform to the recommended format in
the end of Dec. 2005

7. 5-1. Outline of the JGPSSI Format corresponding to the JIG
Features：
1). Content Flag by threshold level (Y/N)
* If intentionally added, select Y regardless of content value.
* Due to other reason, select Y when content exceeds threshold level which is set in a numerical value. Otherwise, select N.
2). To provide the information so that requester could make a judgment to comply with the typical regulatory
* Respondent to select the code which represent the exemptions for RoHS/ELV. ( coded intended use classification )
3). Content rate
* Content rate (ppm) in homogeneous material found in the area containing chemical substances.
4). Detailed chemical substances are not meant to be surveyed

8. The JGPSSI recommends Format 1 (standard type)
5-2. Outline of the JGPSSI Format corresponding to the JIG
Differences depending on the response method:
Format 1 (standard type)
* Can be used for material, subparts, units and products
* The content should be reported as total amount (mg)
Format 2 (detailed type)
* Should be used for material and subparts only.
* Content needs to be reported for each application area.
(Application area could be added up to 50 lines per part)
The JGPSSI recommends Format 1 (standard type)
Documents regarding format (draft) are now on JGPSSI Website.

9. 6. Comparison with Survey Items New JGPSSI Format Corresponding to
Current JGPSSI Format
New JGPSSI Format Corresponding to
The JIG
Use of ozone depleting substances in the manufacturing process
Yes No
Survey of substances in group
29groups
24groups
Survey of detailed substances
Survey of additional substances
Content Flag (Y/N） by threshold level in each group
Content (mg)
Intended use classification (information for RoHS/ELV: exemptions)
Intended use (application)
Application area
Content rate (ppm)

10. 7. Approach to JGPSSI Phase 2
Survey and Analysis of Parts and Materials
・Chemical Substance List
・Standardization of Formats
<Management of Content of
29 Surveyed Substances>
JGPSSI Phase 1
Rational Survey System
Survey of Each Part and Each Material
Need for a System to Ensure a Reliability of Survey Results
Standardization of
Environment
Management System
JGPSSI Phase 2
An idea: Reliability of Survey Results Will Be Increased If Each Company
Operates Rational Management System.

11. This guideline is now on JGPSSI website
8． Progress of “Guidelines for The Management of
Chemical Substances in Products”
Issues among Supply chain:
* No unified standard regarding the management of chemical substances.
* Various requests regarding management of chemical substances. (such as audit)
In cooperation with the METI, “Guidelines for The Management of Chemical Substances in Products (Draft)” has been issued as the guide of management system in March.2004.
The purpose of “Guidelines for The Management of Chemical Substances in Products (Draft)”
* To standardize the requirement for the management system.
* To increase the reliability of the information regarding chemical substances
The actions taken by the JGPSSI：
Achieved result by CP-WG
After receiving this draft, in order to further specify action items, the JGPSSI analyzed specific cases to add standards by which to evaluate conformance, arriving at the “Guidelines for The Management of Chemical Substances in Products ” published by the JGPSSI.
This guideline is now on JGPSSI website

12. 9. Overview Regarding the use of these Guidelines

13. 10. Outline of these guidelines
Clarify concrete operational method for the management
* Apply to all industries in the supply chains of electrical and electronics industries, from materials manufactures through to set manufactures.
* Concrete Action Items required for the management
( corresponding to ISO Guide 72)
* The management system may either the built into existing systems within the firms, such as ISO9001 or ISO14001, or may set up a new system.
* Building the management system corresponding to these guidelines, a self-declaration may be issued based on validations by a first party. (validations by a second party in option)
The management of chemical substances in products can be described as 1) the acquisition of content information for purchased materials (IN information), 2) the manufacture of products using those materials in a manufacturing process, and 3) the provision of content information for the products sold (OUT information).

14. Action Items List
Action items ：Summarizes what is actually to be performed. 　(ISO Guide 72)
(Action items breakdown into Action Details and 31 Required level)
1. Policy
2. Planning
　 2-1 Definition of Needs and Requirement & Analysis of Key Issues
　 2-2 Establishment of Targets and Planning of Operational Processes
　 2-3 Definition of Organizational Systems, Roles, & Responsibility
3. Implementation & Management
　　3-1 Operational Management　
3-1-1 Design/Development, Obtain and Confirm Information, Purchasing,
3-1-4 Manufacturing Processes, Revision Management, shipping Confirmation,
3-1-7 Handling Non-Conformances
　 Human Resources Management
3-3 Documentation and Documentation Management
　 Communication (Sharing & Provision of Information)
4. Performance Evaluation and Improvement (Checking and Improving the State of Implementation)
5. Management Review (Correction by Management)

15. 12. Procedure for Self-Declaration of Conformance
Confirm the appropriate “frameworks” that should be managed
Construct and operate the Management system within companies followed by Action Items List. (creating rules and actually operating them are both required)
Performing P.D.C.A
Validation by a first party or second party
Evaluation should be carried out for each Action Item and Action Details based on the Required Level. Then make total evaluation.　　　　　　　
Improvement plan/ implement
If total evaluation dose not reach to a passed level, improvement plan should be carried out until reaching to passed level
If Total Evaluation = Passed
Passed criteria: All 31 items “conforming” or, less than 1/3 “Requires Improvement”
Maintain/Improve/Implement
Issue of Self-Declaration of Conformance

16. 13. Conclusion JGPSSI Activities & Stance
1. Standardization of survey and response system
2. Improving reliability of disclosed information to comply with legislations
Established JGPSSI own Guidelines
Established “Guidelines for the Management of Chemical Substances in Products”
July 2003
Adopts Joint Industry Guide (JIG)
Sep. 2005
(Jan. 2006)
* Standardization of required items to build a proper management system of chemical substances in products
* Unified substances list (24 groups)
* Unified survey format (New JGPSSI format)
* To spread new JGPSSI format and JIG
Self-Declaration of conformity
* To spread these guidelines among supply chain
* To participate in TC111 MD-WG to pursuit of international standard
* Under consideration to propose these guidelines for international standard

17. JGPSSI Participation in IEC TC111
TC111 National Committee (Japan)
Secretariat: JEITA
WG1
WG2
WG3
MD-WG
ECD
RoHS TEST
(Material Declaration)
Leader :
Chair of JGPSSI

18. Thank you for listening
END
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