1. Michigan.gov Content Management Software Migration Project

2. Project Background
The software used to display static content on the website, Michigan.gov, is changing
The current CMS software, Vignette, version 6.0.9, is highly customized and will be non-supported in the future
Horizon meetings held in June 2007 for Michigan.gov site administrators for CMS vendor demonstrations
eMichigan plans to migrate all Michigan.gov web sites to a new Content Management System software (CMS)

3. Project Scope Content Management Software
Migration of all existing Michigan.gov sites to new CMS
Web Analytics software
Quality Assurance software
Michigan.gov hardware replacement
Training and Documentation
Disaster Recovery Plan
Maintenance and on-going support of infrastructure and associated software
Level 2 helpdesk support and operations management

4. Current Project Activities
Contract awarded to IBM. Contract negotiations in progress.
IBM is the sole contractor.
New CMS, IBM’s Workplace Web Content Management (IWWCM) with Websphere Portal Server.
Hosting Center - Boulder Colorado
Disaster Recovery – Sterling Forest Enterprise Recovery site in southern Orange County, NY (45 miles from midtown Manhattan) – over 200,000 square feet of raised floor
Michigan.gov current design/usability study by MSU’s Usability and Accessibility Center
Communication Plan for new CMS in place
CMA listserv message to all current CMA users
eMichigan web site – a key resource for all CMA training resources
Fewer Vignette CMS training classes will be offered starting October 2008
New CMS Migration Class
Initial training for eMichigan web developer in support of new CMS

5. Michigan.gov Design Analysis
Conducted by MSU’s Usability and Accessibility Center

6. Site Migration – Phased Approach
Use of standard distribution model using content count to quantify migration effort
Multiple phase approach - 4 migration phases
Phase 1, tentative site migrations
Michigan Portal
2-3 Sites with largest content count, to be determined
Phase 1, may include additional sites with largest content count
MDA
DNR
HAL
Human Services
DLEG
MDOT
DEQ

7. Content Migration Strategy
Use of Web Content Integrator (RSS Consumer) to provide continuous flow of content changes and content migration
Authoring continues in the pre-migration environment
Migration process uses a snapshot copy of the data
RSS consumer feed used for content from the Vignette environment to the IBM CMS author environment
RSS feed parallel activity to the migration process
No cutover and freeze of content authoring
Majority of portal, content and assets (images and documents)
Websphere Content Integrator – RSS Provider/RSS Consumer
Site Area – sub site categories
Scripted API
Site – first level categories
Manual

8. CMS Core Training Courses
Train the trainer approach
Key course offerings
IWWCM developer course
Websphere 6.0
Websphere 6.0 site administration

9. Current Action Plan
Postponement of Michigan.gov site redesign and very limited new websites to extent possible
Workshops and training for website cleanup
Site cleanup of obsolete content and review of site links to shorten the migration effort
Maintain web site updates throughout the transition to the new CMS

10. Current Status
We are working on the Terms and conditions of the contract.
The contract has been approved by the AD board.
Tentative start date of early January.