1. Exchange & Active Directory Project
State of Alaska
Exchange & Active Directory Project
Enterprise Technology Services
ETS is a customer driven team that provides world class enterprise technology services for all branches of state government.

2. Introductions
Dept. of Administration / Enterprise Technology Services (ETS)
Mike Callahan, Director
Jan Moyer, Deputy Director & Dave Blaisdell, Deputy Director
Russell Kunibe, Exchange & AD Project Manager
Teri Rasmussen, Project Management Office
Sharon White, Project Communication Officer
Jeff Milton, Training Coordinator
Dept of Education and Early Development
Dean Dawson, CRM State Records Manager
Cheryl Kirk, Data Bank Computers
Tara Larsen; Allen Abrahamson; Robert Cannon Refreshments provided by Dell computers

3. Exchange & AD Project Team

4. Agenda Introductions Town Hall Meeting Objectives
Overview and Success Factors
SOA Implementation
Quick Look at Outlook
Mail Management and Archiving
Microsoft New Technologies
Question & Answer Session
There is a hands on computer lab in the back of the room.

5. Meeting Objectives
Share information about the statewide Messaging and Directory project
Demonstrate the benefits of the new systems – How , calendars and archives all work together for everyone!
Present the timeline for the project phases – What’s happening now? What happens next?
Provide an opportunity to chat with the experts and/or have a hands-on test drive!

6. Overview – Vision Statement
The State of Alaska will establish a centralized enterprise directory and /Collaboration system based on Windows 2003 and Exchange 2003 or successor products for state employees serving within the Executive Branch. Enterprise Technology Services (ETS) will assume responsibility for the maintenance of the enterprise suite of infrastructure services, but ownership and control of the Active Directory objects within the enterprise will remain under agency discretion. This allows the State of Alaska to benefit from a centralized offering and consolidation, without sacrificing the relationships between agency IT Staff and agency end users.

7. Project Objectives
Single Enterprise Exchange , calendaring and mobile devices support
Single Authentication / Active Directory
Support for Enterprise Data Security Requirements
Appropriate Staffing, Training and Responsive Change Management
Ability to Consolidate/Migrate File and Print Services
Maintain Service Delivery Level to Remote Locations
Responsive Customer Service
Active Directory as the State’s authoritative directory service

8. Overview Project 1: Enterprise Email and Calendaring
Project 2: Enterprise Active Directory
Project 3: Enterprise Enhancements

9. Overview – Key Benefits
A Single and Calendaring System through Outlook 2003 or Outlook Web Access.
Tools to increase collaboration internally and between agencies.
and Calendaring global address list or departmental address lists to facilitate communication within and between departments.
Provide the foundation for the sharing of documents or applications across agencies.
Cost saving due to server consolidation.
Leverage support and training costs because departments have similar systems.
Provides a common technology platform that enables the re-use of resources across the state.
Provide a method to evaluate, address, and formalize enterprise wide processes, applications, and exceptions.

10. Overview – Email Address
Each state employee will have a new address starting June 1, 2007
Example:
Display Name: Smith, Richard (DOA)
sent to your old address will automatically be delivered to your new box

11. Overview - Migration
When Will My Department have the New & Calendaring System?
Early Adopters May 15 – June 1st
All others between June 1 – July 9, 2007
Each department has designed a migration plan to best suit the business needs of their staff.

12. Overview–Help Desk / Support
Who Do I Call When I Need Help with the New & Calendaring System?
Contact the same person you currently contact for support

13. Overview - Training
ETS has completed Outlook training in Anchorage, Juneau, Fairbanks, Kenai, Soldotna, Bethel, Nome, Ketchikan, Wasilla & Palmer.
Over 200 IT Staff have received training.
Over 750 employees have received Outlook Subject Matter Expert (SME) training.
Manuals and On-Line Training materials are available on the project website:

15. High Level Project Timeline
Messaging Consolidation
April
June
Aug
Oct
Dec
Feb
MIGRATION DESIGN
& TESTING
ENTERPRISE CALENDAR
MIGRATION
ARCHIVE DESIGN
DEPT
MIGRATIONS
DECOMMISION
LEGACY SYSTEMS
SET-UP & BUILD
ARCHIVE
REMOTE LOCATION REMEDIATION
DETAILED EXCHANGE
DESIGN
Approx 24 wks
SET-UP & BUILD
EXCHANGE
ARCHIVE
MIGRATION
Production
Test & Pilots
PRODUCTION SUPPORT
ASSESSMENT &
ONSITE
WORKSHOPS
PROJECT MANAGEMENT
Active Directory
TEST LAB
SET-UP & BUILD
(Central AD)
AD MIGRATION
PLANNING
DETAILED AD
DESIGN
DEPARTMENTAL AD
PILOT ROLL-OUT’S
AD POPULATED WITH
ALL EMPLOYEES
DEPARTMENT AD
MIGRATIONS
ENTERPRISE AD INFRASTRUCTURE
REMEDIATION AND BUILD
June
2006
2007
2008