1. Georgia Milestones Assessment System End of Course Winter and Spring Mid-Month eDIRECT Test Setup Training Last updated: October 23, 2017

2. Introductions GaDOE DRC Sandy Greene, Ed.D., Director, Assessment
Joe Blessing, Assessment Specialist
Mary Nesbit-McBride, Ph.D., Assessment Specialist
Robert McLeod, Ed.D., Assessment Specialist
Chris Shealy, Director, Technology Services
DRC
Anu Tummala, Program Management
Michelle Gronemeyer, Program Management
Evan Gedlinske, Program Management
Stuart Bowlus, Program Management
Missy Shealy, Program Management
Phil Peterson, Customer Care

3. Training opportunities
Available on eDIRECT:
General Information/Documents/
Georgia Milestones Presentations (Found under Resources)
Links to registration and recording
October 25, 2017 (9:00 AM)
October 27, Live Repeat (1:00 PM)

4. Training Videos QuickStart Videos and Guides eDIRECT Student Setup
Test Sessions
Monitor Student Progress
Accommodations
Report Delivery
Online Presentations
Testing Irregularities
Multiple Student Upload
Can be found off the EOG Resources or EOC Resources pages.

5. Agenda User administration Additional Materials Test Setup
Assigning New Permissions
Additional Materials
Test Setup
Student Management
Test Session Management
Tracking Status
Secure Practice Test with Response Transmission

6. eDIRECT DRC INSIGHT System Overview Portal for interacting with DRC
Documents and Reports
Test Sessions and Status
DRC INSIGHT
Test Engine
Online Tools Training
Secure Browser
Testing Site Manager
Content and Response Caching
Readiness Tools

7. Key Dates - EOC Winter 2017/2018
Test Setup opens in eDIRECT: October 31
Additional Materials Ordering begins: November 13
State Testing Window: November 27 – January 5
Preliminary reports posted in eDIRECT
ELA and Math
10 business days from completion of online tests
15 business days from the receipt of scorable test documents at DRC
Science and Social Studies Due to Science and Social Studies standard validation activities, December 2017 – exact date being determined
Final reports Electronic Summary Reports: February 6
Electronic ISRs and Class Rosters: February 8
Paper reports delivered no later than February 23

8. Key Dates – EOC Spring Mid-Month
Test Setup opens in eDIRECT: January 2
Reminder – EOC Mid-Month assessments are online only
Exceptions for students needing Braille or paper Large-Print as an accommodation
State Testing Windows
January 16 – January 26
February 12 – February 23
March 12 – March 23
Preliminary reports posted in eDIRECT
ELA and Math
10 business days from completion of online tests
15 business days from the receipt of scorable test documents at DRC
Science and Social Studies
5 business days from completion of online tests or receipt of scorable test documents at DRC
Final reports
Electronic Summary Reports: delivered with EOC Spring
Electronic ISRs and Class Rosters: delivered with EOC Spring
Paper reports delivered no later than delivered with EOC Spring

9. EOC & EOG Spring Enrollments
January 4 – January 19, 8:00 PM ET
Enter enrollments for online, paper, Large Print, and Braille
Similar questions to winter
Start dates, end dates, scorable materials return dates, etc.
Once the enrollment window has closed, the data will become view-only
Please contact your assigned GaDOE Assessment Specialist if you have changes to any test dates or enrollment counts after the close of the Enrollment window
Reminder – System Test Coordinators are responsible to provide eDIRECT permissions to their system’s eDIRECT users
Details on assigning permissions in eDIRECT Manual

10. Assigning Permissions for New Administration

11. User Administration, Edit

12. User Administration, Edit
View/Edit
Reset
Inactivate

13. Edit User, Permissions

14. Edit User, Permissions

15. Edit User, Permission Sets
System Test Coordinator
School Test Coordinator
School Technology Coordinator

16. Edit User, Mass assign permissions

17. eDIRECT Permissions

18. Additional Materials

19. EOC Winter Available Nov. 13
Additional Materials
EOC Winter Available Nov. 13

20. Testing Software

21. Testing Software Secure Browser version 8 TSM Version 9.2
Released last fall
If you previously installed the Secure Browser with Auto-Update selected, it will automatically update to the new version on the next launch of the software
TSM Version 9.2
Released last fall (version 9.2)
If you have enabled auto updates in the TSM, this software will update without having to uninstall and reinstall
You must be using the latest TSM and Secure Browser software
Includes practice testing and operational testing

22. INSIGHT Portal Page
The system will not allow a student to successfully log into a test if they choose the incorrect Test Sign In link.

23. Student Management

24. Source Data loaded to eDIRECT
PreID
Submitted to GaDOE
Data loaded to eDIRECT
Students marked for online testing have been placed into Online Test Sessions
Based on Course and Teacher
Students marked for paper testing have been placed into Paper Test Sessions

25. Students – Manage Students
Must select a school in order to Add Student(s)
View/Edit

26. Students – Add/View/Edit Student Detail

27. Students – Add/View/Edit Accommodations
Step 1: Activate/Assign Accommodation Prior to Student Login
Activate Accommodation and Form Prior to Student Use
Assign Form Prior to Login for Transcribing – No Student Interaction
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the test ticket number has been re-assigned and reprint as needed.

28. Students – Add/View/Edit Accommodations Step 2: Code the  Accommodations and select basis of the Accommodation
Code Accommodation as Scheduling, Presentation, or Response
Determine basis of accommodation
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the test ticket number has been re-assigned and reprint as needed.

29. Students – Add/View/Edit Demographics

30. Students – Add/View/Edit Testing Codes
EOC Only

31. Students – Multiple Student Upload

32. Students – Multiple Student Upload
Newly submitted records will be matched against existing records
based on System Code, Last Name, Date of Birth and GTID
Existing records will be updated with latest information
Students with teacher updates will be removed from existing test sessions and added to new test sessions if the students have not started testing
New records will be added to eDIRECT
Students marked for online testing will be placed into Online Test Sessions
Based on Course and Teacher
Students marked for paper testing will be placed into Paper Test Sessions
Recommended method for bulk changes to testing
mode or Test Session placement

33. Students – REMINDER!
Be sure that any updates you make to students in eDIRECT (one-by-one or via Multiple Student Upload) are also made in your local student information system!

34. Test Session Management

35. Test Sessions – Online and Paper
Can be used for grouping students for administration
Used for grouping students for reporting
Test session naming convention:
<Teacher Last Name>, <Teacher First Name>
 When created by Pre-ID submission or Multiple Student upload
Example: JOHNSON, BRENDA
Session names can be edited through the end of the Test Setup window
Session name assigned at time of final reporting will be used to group reports
Will be unique by District, School, Assessment (grade and content area)
Do not need to test in physical location to which student is assigned

36. Test Sessions - Paper
Used to manage class-level reporting for paper-and-pencil testers
Similar to online test sessions
Students loaded to paper test sessions based on Pre-ID file
Student Answer Documents with Pre-ID label will match back to eDIRECT record
Student Answer Documents with District/School
Attempt to match based on System Code, Last name, GTID, and DOB. If match is found, linked to eDIRECT record. If no match found, create a new eDIRECT record.
New records placed in “Undetermined” paper test session
Students in Paper “Undetermined” sessions can be moved to new or existing sessions
Through the end of the Test Setup window

37. Test Sessions – Paper Sample Checklist
Prior to Testing
Verify that all Paper Test Takers whose answer documents will be scanned are in a Paper Test Session
Paper Test Takers who will have responses transcribed into an online form will need to be in an Online Test session and assigned the Large Print/Marks Answers in Test Booklet (Transcription form only) or the Braille (Transcription form only) online form.
Once in a Paper Test Session, information on the Student Details, Accommodations, Demographics, and Testing Codes tabs can be managed in eDIRECT
During Testing
System discretion – any Irregularities approved by DOE can be entered into eDIRECT on the Testing Codes tab; no need to wait for answer documents
As needed, make ongoing changes in Student Detail, Accommodations coding, Demographics, and Testing Codes. Note that any information from the answer document with the exception of District Code, Last Name, First Name, GTID and DOB will overwrite any existing information in eDIRECT; no exact match on this latter information will result in the creation of a new Student Profile assigned to the “Undetermined” Test Session

38. Test Sessions – Paper Sample Checklist - continued
After Testing
Account for ALL answer documents and separate scorable from nonscorable
Verify a Pre-ID label is affixed to page 1 of each answer document and that it matches the student name printed in the top left-hand corner of page 1
For students who do not have a Pre-ID label: 1) verify they have an existing Student Profile and 2) are in a Paper Test Session in eDIRECT, 3) have demographic information bubbled on the answer document and 4) have a School/District label affixed in the Student Label space on page 1 of the answer document
If it is the district’s decision for the answer document to be the source of all information in the student data record, be sure all necessary entries are complete
Return answer documents following guidance in the Test Coordinator’s Manual
After scanning and posting of Preliminary Reports
Verify all Paper Test takers have results posted in eDIRECT taking care to look for mismatches between an exiting Student Profile and information incorrectly entered on the answer document.
Check to see if there are students in the “Undetermined” Test Session; they can be moved to the Test Session from which they are to be grouped for reporting
Check for any Paper Test Takers with a scoring designation of LCE; make corrections in the Irregularity fields on the Testing Codes tab.

39. Test Sessions View/Edit Export Details Copy Edit/Print Ticket
Print All
Delete

40. Test Sessions – Add Test Session
Add Selected
Remove Selected
Add All
Remove All

41. Test Sessions – View/Edit
Add Selected
Remove Selected
Add All
Remove All

42. Test Sessions – Edit/Print Test Ticket
Currently if a student exits prematurely from a test, the System Test Coordinator can unlock the test ticket to allow the student back in.
Use Print Selected to print individual tickets (or Print All to print all)

43. Test Sessions – Export Student Details
Session, Content Area and Assessment filters can be used to refine number of students exported
Use the Export Student Detail button to export a CSV list of all students who are in a all test sessions currently listed (for a school)
Use the Export Student Detail feature to export a CSV list of students who are in a specific test session.

44. Test Sessions – Export Student Details
Export Student Details will provide a means to check testing codes and coding of accommodations

45. Test Sessions – Test Tickets and Test Rosters
Each Test Ticket contains the student’s username and password for the test session. Note that the student will have a separate Test Ticket for each section of the test.
Test tickets will print one per page and can be used as a sheet of scratch paper.
Usernames and passwords are NOT case sensitive
The Student Test Roster contains a list of students and the usernames and passwords for each student.
Note that Username is always “Student First Initial – Student Last Name – Number”
and Password is always “Four Character Word – Four Digit Number”,
and are printed in ALL CAPS

46. Special Scenarios
Student was going to test on paper but will now test online
Move the student to an existing or new online test session for the assessment(s) that they will be taking
Securely destroy the unused PreID label
Return the unused test materials
See School and System Test Coordinator’s Manual for more details
Student was going to test online, but will now test on paper
Move the student to an existing or new paper test session for the assessment(s) that they will be taking
Hand-grid the student’s paper answer document, ensuring that last name, date of birth and GTID match the student’s online information
Place a District/School Label on the answer document

47. eDIRECT Test Session Quick Reference
Online
Paper
Naming Conventions
Pre-ID Submission or Multiple Student Upload – Teacher Last Name, Teacher First Name
Manual entry – local decision
Scanned paper answer document with no preassigned session - Undetermined
Session name can be edited at any time regardless of means of entry
Moving Student(s) to Another Session
Prior to logging in to a Session – YES
After logging in to a Session – NO
Students can be moved to another Session at any time prior to closing eDIRECT for final reporting
Changing Testing Mode
To Online from Paper
Prior to testing
remove student from paper session
add to a new or existing Online Test Session
To Paper from Online
Prior to logging in to an Online Test Session
remove the student from the online session
add to a new or exiting Paper Test Session
Suggested that Multiple Student Upload be used for substantial numbers of additions, updates, or corrections

48. Tracking Status During Testing

49. Tracking Status During Testing
eDIRECT provides a number of ways to help you track the progress of students in testing.
During online testing windows, we recommend checking the status daily and again once all planned testing is complete.

50. Tracking Status for Online Testing
Pay special attention to students whose Status = “In Progress”
Could represent students who exited the test using “Pause/Exit” rather than "Review/End Test >End Test> Submit”.
“In Progress” tests are processed, scored and reported as Completed tests at the end of the state testing window only.
Ensure that any tests that require invalidation are coded correctly.

51. Tracking Status for Online Testing
Log into eDIRECT
From the top navigation pane, select Manage Test Sessions under the Test Management group.

52. Tracking Status for Online Testing
Choose Administration > school if required > Status Summary Tab > Show Sessions
This shows all students who are in the system.

53. Tracking Status for Online Testing
The Session Summary will show the total number of Sessions in Progress.
The Student Summary will show the number of Students in Progress for each course.

54. Tracking Status for Online Testing
The Student Summary by Test Session will show the number of students in progress with School, Session and Assessment listed.

55. Tracking Status for Online Testing
Student sessions are “In Progress” will be Locked overnight.
In Progress or Locked sessions will not be sent for preliminary reporting.
Locked sessions will need to be Unlocked to end tests correctly.
Attempt to review and resolve "In Progress" sessions before students leave for the day where possible.

56. Tracking Status for Online Testing
Additionally, confirm that all responses have been cleared from each TSM
Daily during active testing
Once again at the end of your test window
Refer to the DRC INSIGHT Technology User Guide for more information. This guide can be found on eDIRECT under General Information – Documents. 

57. Tracking Status for Online Testing
Number of questions attempted for students in Completed status
Test Management > Manage Test Sessions > Edit/Print Test Ticket
Hovering over Completed status will provide the number of questions attempted
Practice questions are included in the count; Multi-Part items count as one.

58. Student Status Dashboard
Requires the "Test Setup - View Student Status" permission
Allows users to view the testing status of students
Allows users to filter to a school level site and administration for which they have access
Dashboard will automatically update
Results displayed will also dynamically update as filters are added/removed

59. Student Status Dashboard
Access the dashboard via Student Management, click Student Status Dashboard
Enter at least 3 characters (school name or school code)
Select the administration

60. Tracking Status for Paper Answer Documents (Winter only)

61. Tracking Status for Paper Answer Documents (Winter only)
Provides systems and schools with the following information:
Quantity of answer documents sent to systems by DRC
Quantity of answer documents received by DRC
Quantity of answer documents checked in as “used”
View this data after returning materials to DRC
Reports are updated daily
Systems will be responsible for reporting any discrepancies between what they returned and what DRC checked in as used

62. LCE Roster

63. Secure Practice Test with Response Transmission October 2 – April 6

64. Secure Practice Test with Response Transmission – Test Setup
The Secure Practice Test with Response Transmission will be its own unique administration – no longer combined with EOG or EOC spring administrations.
Students will be available from Multiple Student Uploads
Test sessions will not be uploaded
District can either create test sessions by class or create a single test session for all students at a school.
Students will need individual test tickets for each test, just like for operational testing.

65. Secure Practice Test with Response Transmission – Test Setup

66. Secure Practice Test with Response Transmission – INSIGHT Setup
INSIGHT should be setup the same for the Practice Test as it will be for the main administration including:
Software on the student machines
TSMs
Configurations in the Central Office Services – Device Toolkit

67. Secure Practice Test with Response Transmission – Test Content
Students will login through the Secure Practice Test (EOG & EOC)
System/School will give student test tickets
Students will take the same test items as Secure Practice Test
One assessment for each EOC course
One assessment for each EOG grade, with items from each content area (Select English Language Arts in the Content Area drop-down for EOG grades 3 – 8 practice tests)
Systems/Schools will not receive reports

68. Secure Practice Test with Response Transmission – Test Sign In

69. Secure Practice Test with Response Transmission – Test Tickets
Standard Practice Ticket (No Response Transmission)
Generic information
Print for all students for assessment
In eDIRECT Documents
Available year-round
Practice Ticket (Response Transmission)
Unique ticket per student
Printed from eDIRECT Test Sessions
Available October 2 – April 6

70. Secure Practice Test with Response Transmission – Planning
Assign accommodations, place students in test sessions, and print/distribute test tickets.
Ensure that INSIGHT is installed and configured as it will be for operational testing.
Consider factors such as competing network activity.
The peripheral activities on the network can have a devastating impact on the testing experience.
Plan for a number of concurrent testers that does not exceed planned number of concurrent testers for operational testing, and is supportable based on network considerations, TSM specifications, etc.
Stagger student start times. One approach would be to have some students start at 5 minutes before the hour, some on the hour, and some 5 minutes after the hour. This will help reduce the load on the local network and TSMs.

71. Secure Practice Test with Response Transmission – What to Watch
Bandwidth usage
Wireless performance, if applicable
Guest network usage
Other network usage
Video streaming
Bandwidth use at others schools while other schools are testing
Personal devices

72. Thank you! eDIRECT User Guide eDIRECT: https://ga.drcedirect.com
Found under General Information/Documents
DRC Georgia Customer Care
Hours of Operation: 7:00 am - 8 pm EST
Phone: (866)

73. Questions
Questions?