1. Tutorial 6: Managing Multiple Worksheets and Workbooks

2. Objectives Create a worksheet group
Format and edit multiple worksheets at once
Create cell references to other worksheets
Consolidate information from multiple worksheets using 3-D references
Create and print a worksheet group
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3. Objectives Create a link to data in another workbook
Create a workbook reference
Learn how to edit links
Create and use an Excel workspace
Insert a hyperlink in a cell
Create a custom template
Save a workbook to SkyDrive and use the Excel Web App
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4. Visual Overview
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5. Worksheet Groups and 3-D References
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6. Grouping Worksheets
Using multiple worksheets makes it easier to group and summarize data
Worksheet groups save time and improve consistency among worksheets
An action performed once affects multiple worksheets
A worksheet group can contain adjacent or nonadjacent worksheets
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7. Grouping Worksheets
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8. Entering Formulas in a Worksheet Group
Grouped worksheets must have exact same organization and layout (rows and columns)
The formula is entered in the same cells in all worksheets in the group
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9. Grouping Worksheets
Any formatting changes made to the active sheet are applied to all sheets in the group
When worksheets are ungrouped, each one functions independently again
If you forget to ungroup worksheets, any changes you make in one will be applied to all worksheets in the group
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10. Working with Multiple Worksheets
Copying worksheets
Use an existing worksheet as a starting point for creating another one
Duplicates all values, formulas, and formats into new worksheet, leaving original worksheet intact
Edit, reformat, and enter new content as needed
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11. Working with Multiple Worksheets
Referencing cells and ranges in other worksheets
Using multiple worksheets to organize related data allows you to reference a cell or range in another worksheet in the same workbook
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12. Using 3-D References to Add Values Across Worksheets
When worksheets have identical row and column layouts, enter formulas with 3-D references to summarize the worksheets in another worksheet
3-D reference specifies not only the range of rows and columns, but also the range of worksheet names in which the cells appear
General syntax of a 3-D cell reference:
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13. Using 3-D References to Add Values Across Worksheets
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14. Using 3-D References to Add Values Across Worksheets
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15. Using 3-D References to Add Values Across Worksheets
If you change the value in one worksheet, the results of formulas that reference that cell reflect the change
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16. Printing a Worksheet Group
Same page layout settings apply to all worksheets in the group at the same time
All worksheets in the group can be printed at once
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17. Visual Overview
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18. Links and External References
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19. Linking Workbooks
When creating formulas in a workbook, reference data in other workbooks by creating a link between the workbooks
When two files are linked, the source file contains the data, and the destination file (dependent file) receives the data
When source and destination workbooks are in different folders, workbook reference must include the file’s complete location (the path)
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20. Linking Workbooks
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21. Link Workbooks When…
Separate workbooks have the same purpose and structure
A large workbook is too unwieldy to use
Information from different workbooks can be summarized
Source workbooks received from another person or group are continually updated
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22. Navigating Multiple Workbooks
To change which workbook is active:
Use Switch Windows button
- or -
Click Excel program button on the taskbar, then click the thumbnail of the workbook
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23. Arranging Multiple Workbooks
Windows arranged in a tiled configuration
Other options: horizontal, vertical, cascade
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24. Creating Formulas with External References
A formula can include a reference to another workbook (external reference), which creates a set of linked workbooks
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25. Updating Linked Workbooks
When data in a source file changes, the destination file should reflect those changes
If source and destination files are open when a change is made:
Destination file is updated automatically
If destination file is closed when source file is changed:
Choose whether to update the link to display current values, or continue to display older values when you open the destination file
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26. Updating a Destination Workbook with Source Workbooks Closed
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27. Managing Links Use Edit Links dialog box to manage links
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28. Creating an Excel Workspace
Saves information about all currently opened workbooks (e.g., locations, window sizes)
Has the file extension .xlw
Does not contain workbooks themselves—only information about them
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29. Visual Overview
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30. Templates and Hyperlinks
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31. Creating a Hyperlink
A link in a file to information within that file or another file
Can be used to:
Quickly jump to a specific cell or range within the active worksheet, another worksheet, or another workbook
Jump to other files
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32. Inserting a Hyperlink Use the Hyperlink button
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33. Editing a Hyperlink Change its target file or Web page - or -
Modify the text that is displayed
Change the ScreenTip for the hyperlink
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34. Creating Templates A template workbook
Includes all text (row and column labels), formatting, and formulas, but no data
Is a model from which you create new workbooks
Any changes or additions made to the new workbook do not affect the template file
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35. Creating a Workbook Based on an Existing Template
Templates provide commonly used worksheet formats
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36. Creating a Workbook Based on an Existing Template
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37. Creating a Custom Workbook Template
Build the workbook with all necessary labels, formatting, and data; then save the workbook as a template
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38. Creating a New Workbook from a Template
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39. Using the Excel Web App and SkyDrive
Office Web Apps
Web-based versions of Microsoft Excel, Word, PowerPoint, and OneNote
Allow you to create, view, and edit Office files directly from a Web browser, and share files and collaborate with other users online
Are part of Windows Live, a collection of services and Web applications
To save files to SkyDrive or use Office Web Apps, you need a Windows Live ID
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40. Saving a Workbook to SkyDrive
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41. Editing a Workbook with the Excel Web App
Limited number of commands available
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42. Editing a Workbook with the Excel Web App
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