2. IMPACT Facility Administrators Session

3. IMPACT – Facility Administrators
Agenda
Main developments in 2016 and main Priorities for 2017
My Facility Configuration
Open Discussion
06-February-2017
IMPACT – Facility Administrators

4. Facility Administrators
Facility Administrator role was discussed and approved in the Intervention Management Working Group (IMWG) of April 2015
Split responsibilities of configuring a Facility and coordinating the activities
Facility Administrators are the only people with rights to modify the configuration for a Facility (locations, systems, roles, masks, intervention periods…)
Maximun 2 Facility Administrators per Facility
06-February-2017
IMPACT – Facility Administrators

5. IMPACT – Facility Administrators
2016 Development
Professional Visits procedure (EDMS: )
Harmonize the declaration and organization of Professional Visits at CERN
Integration with PRT (CERN’s Pre-Registration Tool)
Reduce ping-pong communications between visit organizers and Registration Service
06-February-2017
IMPACT – Facility Administrators

6. IMPACT – Facility Administrators
2016 Development
Integration with ADaMS 3
Anticipate 24 hours prior the access starts the propagation of data
Reduce the stress in ADaMS and speeds up the access propagation
06-February-2017
IMPACT – Facility Administrators

7. 674 DIMRs created since 11th November 2016
2016 Development
DIMR v2 procedure (EDMS: )
DIMR V1 was based on the 2006 ALARA rules
DIMR V2 is based on the new ALARA rules (EDMS: )
Goal: EYETS
674 DIMRs created since 11th November 2016
06-February-2017
IMPACT – Facility Administrators

8. IMPACT – Facility Administrators
2016 Development
Blocking participants/activities when estimate doses are overcome
Information coming from the Operational Dosimetry system
Blocking activities:
When an activity estimated collective dose is overcome then this activity will be Interrupted and a message will be displayed to users.
Blocking participants:
When the participant for an activity overcome the estimated individual dose IMPACT will set a flag in the data that is shared with ADaMS to block the access to this user.
This information is displayed in IMPACT.
Under discussion with ADaMS 3 to show the information in the ADaMS kiosk
06-February-2017
IMPACT – Facility Administrators

9. IMPACT – Facility Administrators
2016 Development
New activity form UI
Modernize the complex activity form existing in IMPACT
Improve user experience with a cleaner interface
Effort to be continued in 2017
06-February-2017
IMPACT – Facility Administrators

10. IMPACT – Facility Administrators
2016 Development
12 IMPACT releases along 2016
Total of 787 tasks implemented
Charts + Some numbers
06-February-2017
IMPACT – Facility Administrators

11. IMPACT – Facility Administrators
2016 Development
133 Professional Visits
944 Guided Visits
131 Radiography
224 Electrical Lockouts
23 Cryogenic Lockouts
20 Clusters
Charts + Some numbers
06-February-2017
IMPACT – Facility Administrators

12. Main 2017 Development Objectives
IS37 (EDMS Estimated for April)
CERN's Disable/Enable Alarm level 3 - safety procedure implemented in EDH in the year 2000 following the Safety Instruction 37
Along these years using the IS37 procedure, users have identified improvements that shall be implemented to make this form more in line with the actual working procedures, and correct some of the small weaknesses that presents
Work Dose Planning (EDMS )
From Excel to the Web
Better integration with DIMR v2
EDMS documents
06-February-2017
IMPACT – Facility Administrators

13. Main 2017 Developments Objective
Dashboard and Reporting
Extensive work on analysing all potential use cases:
List of my activities/safety documents to approve by me
Do I have access to intervene for the activities where I’m participant? …
Maintenance
New Facilities  North Area Beam Lines, Neutrino Platform, AD Experiments
Others  Tir Radio v2, DIMR v2.1, Fire Permit v1.1, Piquet activities, RP Approval review…
Users Requests
Your feedback / input will be welcome!
Your input is welcome!
06-February-2017
IMPACT – Facility Administrators

14. IMPACT – Facility Administrators
How can I stay tuned?
IMPACT Home Help Page
Intervention Management Working Group meetings:
New organisation
Calendar for 2017
9th March
18th May
14th September
16th November
Trainings
SIR Courses  IMPACT fundamentals and Fire Permit
Classroom course  Advanced session
Professional Visits  Ongoing
What is new? IMPACT Release notes
06-February-2017
IMPACT – Facility Administrators

15. My Facility Configuration
Mask definition
Locations
Systems
Intervention Periods
Roles
06-February-2017
IMPACT – Facility Administrators

16. Mask Definition and Usage
A bit of history of the Activity Mask:
Back in 2011 different needs where expressed by coordination teams for custom “activities” per facility
LHC Operators requested a custom configuration for activities declared in the LHC Machine during an Intervention Period of type operation
Guided Visits, Professional Visits and Radiography Visits are type of activities that requires custom data
06-February-2017
IMPACT – Facility Administrators

17. Mask Definition and Usage
How a mask is selected:
3 properties determine the mask to be selected:
Facility
Intervention Period
Activity Type - +
Precedence
06-February-2017
IMPACT – Facility Administrators

18. Mask Definition and Usage
After 5 years of usage, can we unify (as much as possible) the Facility masks?
Maybe unification is difficult but simplification can be a first target
Simplifying the mask will help:
Users declaring activities
Approvers to focus in what is important
Improve quality of the data
Harmonization of the usage of IMPACT along facilities
Field Visibility Report to analyse the usage of the masks
ATLAS mask review in 2015 / 2016 (EDMS: ) by Michel Raymond
06-February-2017
IMPACT – Facility Administrators

19. How locations are used in IMPACT and the link with AIS locations
Timeline:
2014: First analysis to better understand Facility needs
2015: Interviews with Facility Administrators to build the Facility Tree
November 2015: New locations repository in IMPACT
Some constraints to keep in mind
A location can’t be part of 2 facilities
In an activity we can’t have locations outside the activity facility
Locations without Radiation Classification Area will be hidden (RP is pro-actively classifying all new locations)
If the activity has an impact in other facilities then the requestor can use the field Impacted Facility  Facility Coordination team of the impacted facility will need to approve the activity
06-February-2017
IMPACT – Facility Administrators

20. How locations are used in IMPACT and the link with AIS locations
Lifecycle of buildings
New buildings  Automatically added to the “Surface and other facilities" Facility
Floors and rooms  If the parent (floor :: building, room :: floor) belongs entirely to the facility, then locations will be automatically added to the parent. Otherwise we will need to contact group owners to better understand where these locations should be added
Others
Initial discussion with ADaMS 3 to manage Access Points to access a given location in the Location repository (today is IMPACT who keeps this data and is not shared with other systems)
Raisin injects custom location properties to the repository, this data is then propagated to IMPACT
IMPACT Locations report
06-February-2017
IMPACT – Facility Administrators

21. Locations Application
FAP-AIS-GI
Jan Janke
Daniel Garcia Baldomir
Matteo Mara
06-February-2017
IMPACT – Facility Administrators

22. After Location presentation
If I want to change the structure or properties of my location:
Create a Service Now ticket
We will analyse your request, identified the feasibility of the change and depending the complexity we might ask you to do the change directly in the Location repository guiding you on the process or we will do it on your behalf
06-February-2017
IMPACT – Facility Administrators

23. Location – ATLAS Example
Facility
Grouping
Building
Floor
Local
Equip Souterrain
06-February-2017
IMPACT – Facility Administrators

24. IMPACT – Facility Administrators
Systems
A bit of history:
By default, most of the facilities use the systems defined for LHC Machine.
Some facilities as Alice, ATLAS, CMS, LHCb, Computing Facilities or GIF personalized their system tree.
In the past it was possible for Facility Administrators to edit their own system tree (functionality only used by 1 Facility so it was decommissioned 3 years ago)
Weakness
No link between Facility and System, you can have an activity for ALICE where the system belongs to SPS.
8260 activities with conflicts
06-February-2017
IMPACT – Facility Administrators

25. IMPACT – Facility Administrators
Systems
Effort to review and improve systems (IMWG)
Is it accurate the list of systems declared?
Is IMPACT the best tool to define systems for a facility?
How to avoid conflicts between systems and facilities?
Roles
System Approver  Approves the activity where the system is declared
System Responsible  Has same privileges as the activity responsible
06-February-2017
IMPACT – Facility Administrators

26. IMPACT – Facility Administrators
Intervention Periods
You are the responsible of maintaining the intervention periods for your facility:
IMPACT Intervention Periods screen
Operations:
Create
Edit
Delete: Only if no activities are already using it
Type of Intervention Periods
Technical Stop, Extended Technical Stop, Shutdown, Operation, Any time
Any time  To be reviewed to analyse if we can remove it
Operation  on-going discussion on piquet activities for TI operators
06-February-2017
IMPACT – Facility Administrators

27. IMPACT – Facility Administrators
Roles
You are the responsible of maintaining the roles in your facility:
IMPACT Role Assignment screen
Operations:
Create, Edit & Delete: Only for Roles where the target facility is your facility
IMPACT help page will guide you on the process (only avaiable within CERN network)
It’s possible to assign a role to an e-group
Warning! Many-many-…-many people can suddenly inherit a role if the e- group is misused
06-February-2017
IMPACT – Facility Administrators

28. Roles that you can manage
Usage in
Targets
Facility Coordinator
Activity workflow
Activity Change Request Workflow
Your facility *
Intervention Period
Facility RP
Activity Workflow
DIMR document and workflow
System Approval
System or Org Unit
System Responsible
Person with this role has same rights on the activity as the activity responsible
Facility Safety Approval
VSO (Visit Safety Officer)
Professional Visits (by default DSOs)
Facility
Facility RSO
Not used anywhere… Will be deleted in IMPACT
Facility Operator
TSO, RPO, LEXGLIMOS, RPE, RSO, Exp RSO…. Used in some safety procedures and managed in AIS Roles
Other roles that are not managed by us
06-February-2017
IMPACT – Facility Administrators

29. Creation of new Facility
Template to request a new facility or changes for an existing one: EDMS
Concept of Facility was introduced by IMPACT back in 2011, but nowadays more systems are starting to use this category
Ongoing discussion to find a better definition for the concepts Facility, Sub-facility, Complex… as well as the proper procedure to declare these categories at CERN
06-February-2017
IMPACT – Facility Administrators

30. IMPACT – Facility Administrators
Open discussion
Main developments in 2016
Main Priorities for 2017
My Facility Configuration (Locations, Systems, Masks, Roles, Intervention Periods…)
06-February-2017
IMPACT – Facility Administrators

32. IMPACT – Facility Administrators
Backup slides
06-February-2017
IMPACT – Facility Administrators

33. IMPACT – Facility Administrators
Mask upgrade ATLAS
Block
Fields
Current
To be done
DIMR
not used (for the time being)
Collapse the block by default
WHEN
Baseline dates
not used
to be hidden
Schedule fields (intervention period, schedule dates,…)
to be shown only:
if you can edit
or if not null
“Date”
Misleading
Change label to “Proposed Start Date”
“Earliest/Latest”
Wrongly used
“Warning time”
“Granted time comments”
HAZARDS
Activity Hazards
not used as it should
to be mandatory
“None” option shall be select when no hazards (instead of leaving the block empty)
Co-activity Hazards
2 ‘hazards’ in 2015 (see list)
Location Hazards
17 ‘hazards’ in 2015 (see list)
DOCUMENTS
(See list)
for information
06-February-2017
IMPACT – Facility Administrators