1. JACoW Team Meeting Scientific Program Management System
Status, Patches and Support Issues
Matt Arena, Fermi National Accelerator Laboratory

2. SPMS Conferences PAC 2001 Chicago, Illinois, USA
PAC Portland, Oregon, USA
BIW Knoxville, Tennessee, USA
EPAC Lucerne, Switzerland
LINAC Lübeck, Germany
FEL Trieste, Italy
Cyclotrons 2004 Tokyo, Japan
Aspen Aspen, Colorado, USA
PAC Knoxville, Tennessee, USA
DIPAC Lyon, France
FEL Stanford, California, USA
COOL Galena, Illinois, USA
EPAC Edinburgh, Scotland
BIW Batavia, Illinois, USA
LINAC Knoxville, Tennessee, USA
PAC Albuquerque, New Mexico, USA
SPMS Status, Patches and Support Issues, JACoW Team Meeting,
November 2005, INFN Frascati, Italy, Matt Arena 2

3. Status Fermilab has adopted SPMS for its conferences
Fermilab will host the PAC07 database
Fermilab is considering offering SPMS database hosting to JACoW, although there may be a fee in the future
SPMS support is in my FY06 budget
SPMS Status, Patches and Support Issues, JACoW Team Meeting,
November 2005, INFN Frascati, Italy, Matt Arena 3

4. What’s New Registration module Referee module added to SPMS
Reworked for EPAC06
Small workshop at Fermilab to define requirements
More work to do
Referee module added to SPMS
Based on Ivan Andrian’s modifications to FEL’04
Some cleanup
Editor vs. referee status codes
Additional reports
Removed hard-coded status colors
Reorganized administrators’ links
SPMS download page
SPMS Status, Patches and Support Issues, JACoW Team Meeting,
November 2005, INFN Frascati, Italy, Matt Arena 4

5. Significant Updates Pending
Accommodate private addresses
Separate referee codes from editor codes
Post-conference SYNC back to the repository
Test and run procedure
Generate reports and search routines
Auto update profile when new affiliation request is approved & track the requesting conference
Privacy option (delete account & profile)
Character sets (UTF & diacritical marks)
Re-test Abstract Reclassification for EPAC style
Referee module – multiple referees, auto assignment
SPMS Status, Patches and Support Issues, JACoW Team Meeting,
November 2005, INFN Frascati, Italy, Matt Arena 5

6. How I Spend My Time 2 FTE months allotted for SPMS
Up from 10% in my previous organization
Responding to s and fixing minor problems
There seems to be less of my time available
Major coding is completed on personal time
SPMS Status, Patches and Support Issues, JACoW Team Meeting,
November 2005, INFN Frascati, Italy, Matt Arena 6

7. Offloading Support Issues Possible with stand-alone modules such as
Difficult to coordinate with core SPMS code
Maintain same look and feel
Developers must learn/use established library of common routines
Possible with stand-alone modules such as
Registration
Proceedings (Volker’s scripts)
File Upload/Download (Ivan’s scripts)
SPMS Status, Patches and Support Issues, JACoW Team Meeting,
November 2005, INFN Frascati, Italy, Matt Arena 7

8. Possible Stand-alone Modules
Registration receipts and badges
Personal schedule download to PDA
Mailing label generation
Repository archive search utility and reports
SPMS Status, Patches and Support Issues, JACoW Team Meeting,
November 2005, INFN Frascati, Italy, Matt Arena 8